Manual. Compiled by. Leslie Bergh & Tim Pauw. Copyright reserved by BenguelaSoft CC. Version

Transcription

1 Manual Versin Cmpiled by Leslie Bergh & Tim Pauw Cpyright reserved by BenguelaSft CC 1

2 CONTENTS: Page PART A GETTING STARTED: 1. Install BenguFarm 4 2. Running BenguFarm fr the First Time 4 3. Register BenguFarm 5 4. Main Windw and General Functins 5 5. Settings 8 6. Create a Secnd Herd and Navigate between Herds Display Settings Main Windw and Other Step-by-step Help Functin Imprt Animal Data frm External Surces Create Animal Recrds Manually Dwnlad and Imprt Lgix (r Intergis) Data Purchases Animals and Semen f AI Bulls Check if All the Animals are n Recrd Edit and Delete Data Backup and Restre the Database(s) and Other Inf Synchrnisatin f Data between Cmputers 21 PART B BASIC FUNCTIONS: 17. Grups and Camps Sending and Receiving f Lgix (r Intergis) Data Matings and Inbreeding Calculatin fr Planned Matings Send Matings Pregnancy Tests Calvings/Calves Brn Send Birth Ntificatins Imprt Cmputer Numbers Parentage Verificatin and ther DNA Services Weights Send Perfrmance Test Data (Weights) Imprt Official Perfrmance Test Results Imprt Breeding Values (with herd and breed averages) Selectin and Inspectin Imprt Inspectin Data Sales, Culls and Deaths Send Transfers and Cancellatins Mve Animals t Anther Herd Cmpare BenguFarm BEEF with Lgix/Intergis Herd List Update the Prgramme Renew the Prgramme s Registratin 38 PART C ADDITIONAL AND ADVANCED FUNCTIONS: File 38. Recalculate Summary Data Recalculate Expected Calving Dates Recalculate Autmatic Diary Recalculate Inbreeding Percentages Find Duplicate Animals Change ID Numbers and/r Names Administrative Functins Trubleshting and Prblem Slving 40 Animals 46. Ntes Appearance Remarks 41 2

3 48. DNA Verified Parentage Data Navigatr Search Animal Delete Nn-active Animals Micrchip Numbers (EIDs) Re-assign a Micrchip Number (EID) t a Different Animal Change Breeders, Owners and/r Keepers 42 Reprductin 54. Bengufarm GENETICS Breeding Management Mdule Semen Stck Embry Flushings, -Implants and Embry Stck 42 Health 57. Vaccinatins, Dsings and Supplements Diseases, Injuries and Treatments Vaccines, Remedies and Supplements Stck Medicine Stck 43 Perfrmance Testing 61. Measurements (r Scring) f Traits Apply fr Bull Grwth Tests Pelvic Measurements Bdy Measurements, Functinal Appearance, Ultrasnic Measurements, Tick Cunts and Feed Intake 43 Other Data 65. Phts and Dcuments Diary and Management Calendar Prcedures General Herd Expenditures Rainfall Miscellaneus Stck Camp Activities Animal Sightings Insurance Mve Animals t Anther Place Awards Scres 45 Reprts 77. My Animal Data Reprts Herd Analysis 46 Settings 79. My Animal Fields 47 Optin 80. View/Update My Accunt Details Empty Database 47 Add-Ins 82. Feedlt Manager Veterinary Netwrk 48 Help 84. Teamviewer Remte Supprt 48 APPENDIXES Appendix A Summary f Basic Tasks t Perfrm in BenguFarm BEEF 49 Appendix B Imprt Data recrded in Excel 50 Appendix C BreedPlan Settings, Data Send & Data Imprt 53 Appendix D Calculatins in BenguFarm BEEF 58 Appendix E APR500 EID Reader Data Exchange 65 Appendix F Embry Flushings & Implants 68 Appendix G Recrding f Cw Weights n the Weigh List 70 Appendix H Cntact Details and Training 71 3

4 PART A HOW TO START: 1. Install BenguFarm: BenguFarm is the umbrella sftware prduct with varius mdules, namely BEEF, SHEEP & GOATS, GAME, PIGS and GENETICS. Separate databases can be set up in BenguFarm fr the varius mdules. The mdule used fr the management f beef cattle is called BenguFarm BEEF. Yu will therefre install BenguFarm, and then a beef cattle database is registered fr the BEEF mdule. T dwnlad and install the prgramme frm the Internet: G t > Dwnlads > Sftware. Dwnlad the fllwing and install: Crystal Reprts Basic Runtime fr Visual Studi 2008 [18MB] (third party sftware used fr creating reprts); and BenguFarm Installer 14 January 2019 [38MB]. Nte: If yu get a security warning, click "Mre Inf > Run" f "Allw" f "Run Anyway". If yu have bught the ptinal BenguFarm GENETICS Breeding Management Mdule with BenguFarm BEEF, yu need t d step 3 as well, namely BenguFarm GENETICS Installer. G t Dwnlads > Updates and dwnlad the latest versin [9MB] f the BenguFarm sftware and install it. If yu have Avast, Avira, Kaspersky, McFee r Nrtn as anti-virus prgram n yur cmputer, it may be necessary t temprarily de-activate it (at wn risk) as these anti-virus prgrammes ften blck the update file withut warning. T install the prgram frm the BenguFarm CD, put the CD in the CD-ROM drive. Wait fr the installatin prgramme t start. If the installatin menu des nt appear, Micrsft.Net Framewrk 3.5 is prbably nt installed n the cmputer. T install Micrsft.Net Framewrk, g t Windws Cntrl Panel (Windws 8: Mve the muse t the tp right hand crner f the screen t display the windws quick links. Select "Settings" and then "Cntrl Panel." Windws 10 : The "Cntrl Panel" can be pened frm the Windws Start Menu). Depending n the Cntrl Panel's display ptins, first select "Prgrams" and then (r directly) "Prgrams and Features". Click n "Turn Windws features n r ff" (lcated at the tp left f the screen). Select (make a dt next t) ".Net Framewrk 3.5 (including.net 2.0 and 3.0)". Click n OK..Net 3.5 will start t install. Under certain circumstances, Windws may request yu t insert the Windws installatin CD int the CD drive t cmplete the installatin. D steps 1 and 2 n the installatin menu. Step 3 f the BenguFarm installatin is autmatically dne during Step 2 fr new installatins. If yu have bught the ptinal BenguFarm GENETICS Breeding Management Mdule with BenguFarm BEEF, yu need t d step 4 as well, namely Install BenguFarm GENETICS Breeding Management Mdule. 2. Running BenguFarm fr the first time: Duble click n the BenguFarm icn lcated n the Windws desktp. A message D yu want t allw this app (BenguFarm) will be displayed. Click Yes. BenguFarm will nw pen and the Welcme t BenguFarm windw will be displayed. On this windw yu shuld enter the fllwing: Language: Chse the language in which yu wuld like use the prgramme. (Yu can change it at any time if necessary). Registered User Name: This will appear n the BenguFarm welcme . (E.g. Fat Cattle Farming Enterprise CC). Please make sure that the name is crrect, because yu cannt change it yurself at a later stage. (This name will be displayed n the bttm f all BenguFarm BEEF reprts). Primary Herd: Check Primary Herd (e.g. Stud herd) what I want t run n BenguFarm At Mdule, select Cattle. At Breed/Species, select the applicable breed. At Descriptin, cmplete the name f yu herd, r yur primary herd if yu have mre than ne herd, (e.g. Fat Cattle Bnsmara Stud). Basic (nn-stud) Prgram Layut: Select this ptin if the screens, reprts and fields that nly apply t stud herds shuld be disabled. This ptin must therefre be marked if it is a cmmercial (nn-stud) herd. 4

5 Secndary herd: Mark Secndary herd (e.g. cmmercial herd) that I want t manage n BenguFarm nly if a secnd herd is applicable. At Mdule, select Cattle. At Breed/Species, select the applicable breed. At Descriptin, cmplete the name f the applicable herd (e.g. Fat Cattle Cmmercial). Please read the instructins at paragraph 6 fr the creatin f additinal herds befre yu decide n the ptin Create the Respective Herds in the same Database. Click n Accept these Settings. 3. Register BenguFarm BEEF: A windw will nw appear with a warning that the prgramme has nt been registered and that yu can pen the prgramme fr nly five days withut registering. If yu want t register immediately, click n Register/Renew Registratin Nw. On the Registratin windw at BenguFarm Mdule (Spesie), chse Cattle. T register, please cntact Nami Havenga at r send an t accunts@benguelasft.c.za. Supply her with the fllwing inf: Yur registered BenguFarm BEEF user name (as cmpleted n the rder frm) and accunt number (as n the Welcme yu received frm BenguelaSft), The Cmputer Identificatin Cde (cde n the tp left f the registratin windw), The number f herds fr which yu want t register the prgramme. At Accunt Number, enter yur BenguFarm accunt number (BPU...), at Access the access cde that Nami will give yu and then click Change Client Accunt Number. At Registratin Cde, enter the registratin cde and at Access the access cde that Nami will give yu and then click Register/Reregister. Fr after-hurs registratin, please phne r sms Mr. Leslie Bergh ( ) r Mr. Jhan de Jager ( ) and supply the abve infrmatin. BenguFarm agents use Teamviewer sftware fr remte (Internet) supprt. Teamviewer can, if installed, be pened frm BenguFarm n the main screen by ging t Help > Teamviewer Remte Supprt. If nt installed, Teamviewer can be dwnladed and installed at > Dwnlads > Sftware > Dwnlad Teamviewer Remte Supprt Sftware. Please Nte: If yu have installed BenguFarm n mre than ne cmputer, the abve registratin prcess needs t be fllwed fr each cmputer. If yu have bught the ptinal BenguFarm GENETICS Breeding Management Mdule with BenguFarm BEEF, yu need t register the GENETICS mdule as well. T register BenguFarm GENETICS, g in BenguFarm BEEF t Reprductin > BenguFarm GENETICS Breeding Management Mdule and then fllw the abve mentined registratin steps. 4. Main windw and general functins: Main windw: T change the language in BenguFarm, g t Optins > Change Language. Access t all input windws, reprts and data send/receive functins are btained n the main windw by selecting the windw frm the menu at the tp f the windw r by clicking n the crrespnding shrtcuts. The largest part f the main windw is used t view animals data. There are tw ptins, namely the Herd View and the Animal View. T switch between the abve tw main screen ptins, click n the left side f the screen n Herd View r Animal View. Herd View: This layut is used t display certain imprtant data f a grup f animals (typically all the animals in the herd) in table layut. Fr step-by-step help, g in the main menu t Help > Help with Main Windw > Herd View. T view the new/updated data, click n Refresh Screen. T fully display data in clumns, click n Aut Width. T select which data shuld be displayed, click Display Optins at the bttm f the screen and select the relevant sectins r fields. 5

6 T save the clumn selectins and highlighting ptins as default fr the particular herd, click n Save Optins as Herd Default under the heading Save/Lad Layut. The saved ptins will autmatically lad the next time the herd is pened. T save a layut fr re-use, give it a name at Save Layut As under the heading Save/Lad Layut and click n the Save icn. T lad a saved layut, select the particular layut at Lad Saved Layut and click n the Lad icn. T create a reprt f the data displayed in the Herd View, click n Display Reprt. Please nte: All clumns and all animals will be included in the reprt. Click n View Optins t select and deselect clumns yu wish t include in the reprt. Use the filters at the tp f the windw t change the selectin f animals which shuld be included in the reprt. T view a specific animal s (r sire r dam) data in the Animal View main screen layut, click n the relevant animal's ID number. T return t the relevant animal in the Herd View, click n the Herd View link. T grup recrds, click n the clumn heading and hld the muse buttn. Nw mve the muse t the pen sectin at the tp f the reprt where there is written "Drag a clumn header here t grup by that clumn" and release the muse buttn. The clumn name will nw be displayed in this pen sectin. T remve the grup, right click n the clumn heading and select "UnGrup". T srt recrds, click n the apprpriate clumn heading. T srt in the reverse rder, click a secnd time n the clumn heading. T srt by multiple clumns at nce, hld the SHIFT key n the keybard and click n the clumn headings. T filter recrds, click n the right f a clumn heading n the filter buttn. A list f all the values that appear in that clumn will be displayed. T display nly recrds that have a specific value, click n that value. Yu can als click n "(Custm)". A screen will pen where, fr example, yu can select t display all recrds with a value greater than a certain value. Nte that mre than ne clumn can be filtered at a time. T remve a specific clumn's filter, click "(All)" at the filter ptins f that clumn. T highlight certain animal data (e.g. cws with an average intercalving perid f mre than 400 days), click View Optins at the bttm f the screen and then click at the tp f the View Optins screen n Setup Herd Layut Highlighting (buttn with small squares with different clurs). T recrd certain data (e.g. Natural Matings, Artificial Inseminatins, Edit Animals (Table Layut) r Sales, Deaths and Culls) fr a grup f animals, mark the animals in the "S" clumn and select the apprpriate recrding screen frm the tp menu r click n the crrespnding icn. T link animals t a grup, mark the animals in the "S" clumn and click Link Animals t Grup. T display animals in the My Reprts screen, mark the animals in the "S" clumn and click Display in My Reprts. T cpy the data t yur "Clipbard", click Cpy t Clipbard. Animal View: This ptin cnsists f display (view) windws which are used t display the data f a single animal. There are varius display windws available where data frm the animal selected at the tp left f the main windw (bviusly nly when animals are already in the BenguFarm database), is displayed. There are fr example display windws fr general data, birth data, reprductin and prgeny averages, pedigrees, phts, etc. Fr step-by-step help, g in the main menu t Help > Help with Main Windw > Animal View. T view the new/updated data, click n the Refresh Screen icn. The display windws are divided int fur grups r sub-windws. Yu can select t view ne display windw frm each grup f sub-windws at a time. Simply click n the tab f the applicable display windw at the bttm f the grup f display windws. T hide display windws which are nt used, click n the "Display" menu and under the heading Main Windw View Screens remve the tick mark next t the apprpriate display windw. 6

7 T create a reprt f the data being displayed n a display windw, click n the printer icn in the right-hand tp crner f the relevant display windw. Fr mre display settings, see paragraph 7. T select an animal (which is already in the BenguFarm database) t display n the main windw, select the relevant animal IDNr in the bx (pink r blue) at the tp left f the main windw. The animal can be chsen frm the list r the IDNr can simply be typed. The arrws left and right are used t mve t the previus and next animals in the list. Tip: T select the Herd View (instead f the Animal View) as the default layut fr the main windw, g t Display and click the Use Herd View as Default Main Windw Layut ptin. The animals that appear in the list f animals n the main windw are cntrlled by switching the filters Active / Nn-active / Male / Female n r ff. The Grup Filter r the Select Animals windw (the buttn) can be used as an additinal filter. Active animals are animals that are alive in the particular herd. Nn-active animals are animals that are nt alive in the particular herd, fr example animals that were sld r died and animals that have never been in the herd, but fund in the pedigree r prgeny f animals that are in the herd. Animal numbers are displayed by sex n different backgrund clurs: Female Pink Male Blue Sex Uncertain Red Castrated Orange BenguFarm prvide fr mre than ne herd (such as a stud and a cmmercial herd) t be created in the prgramme. A secnd herd can either be created in the same database r n a separate database. See paragraph 6 t create an additinal herd(s) and t switch between herds. Fr further assistance with the use f the main screen, g t Help > Hw t Use this Windw. Select Animals windw: The animal selectin windw is a used thrughut BenguFarm t select a grup f animals either fr recrding data r t include in a reprt. The user can select the animals by hand (right hand side f screen) r select the animals frm predefined grups and/r filters (left hand side f screen). The windw is accessed whenever yu click n the functin if necessary. buttn in an input r reprt windw. Use the Help All windws: T pen a windw, all ther windws must be clsed. If a windw is minimized, anther windw cannt be pened. BenguFarm can nly be clsed if all the windws are clsed. Sex indicatin n sceens: Clumn heading is Male. Male animals have a tick mark, females nt. When entering a date frm the calendar, first select the year and mnth and then click n the day. T create a new recrd, cliick n the + at the bttm right f the windw. T delete a recrd, cliick n the - at the bttm right f the windw. Fields with a yellw backgrund is cmpulsry/imprtant t cmplete. Fields with a white backgrund is ptinal t cmplete. T mve frm ne field/clumn t the next where data need t be entered, use the "Tab" key r die key. T g t the next r the previus line where data need t be entered, use the and the keys. Numeric fields (e.g. weight, price) MUST have a value (0 r ther). T select a date using the calendar, firstly select the year, then the mnth, then click n the day. T edit r delete existing data, see paragraph 14. T srt recrds displayed n a windw, click n the applicable clumn heading. T srt in reverse rder, click a secnd time. T simultaneusly srt by multiple clumns, hld the SHIFT key n the keybard and click n the applicable clumn headings. 7

8 T filter recrds displayed n a windw, click n the right f a clumn heading n the filter buttn. A list f all the values in the clumn cncerned is displayed. T filter the recrds by a certain value, click n that value in this value list. T define custm filters, click n "(Custm)" frm the value list. Please nte that mre than clumn can be filtered at a specific time. T remve a filter, click n "(All)" in the applicable clumn s filter s value list. The full descriptin f a clumn heading can be displayed by mving the pinter ver the clumn heading. T chse animals fr multi editing r deletin, select the S (Select) clumn and change the relevant data at the tp f the screen in the Multi Edit / Add New part f the screen. A step-by-step Help functin is available n mst windws at the tp right f the screen. Please use it yu will be surprised hw easy it wrks. Reprts: All reprts can be created thrugh the Reprts menu item. Reprts with "(recrding list)" behind the reprt name are reprts with sme blank clumns in the reprt. The purpse is t print the relevant reprt (recrding list) and take it t the kraal/crush/scale t recrd data n it, e.g. a Weighing List n which weights can be recrded. The benefits f using printed recrding lists are: Animals are srted easy t recrd data later in BenguFarm; Easy t check if all animals are dne; All necessary inf is printed n the recrding list; Des nt waste time writing ID animal numbers; Errrs with animal identificatin can easily be detected. When a reprt is created (Display Reprt), there is always ptins t print r t the exprt the reprt. With the Exprt ptin a reprt can be saved in varius frmats, e.g. pdf r Excel r the reprt can be ed directly frm BenguFarm t a cntact. Please nte: Direct mail sending, fr certain technical reasns, des nt always wrk. If yu have a prblem with this ptin, cntact yur BenguFarm agent fr help setting up the SMTP Direct Optin [Settings > Herds > > Use SMTP Direct ]. T create a reprt cntaining animals frm all herds n the relevant database (where applicable), g t the "ALL" herd [File > Change Active Herd T > ALL]. 5. Settings: Tip: T change the language in BenguFarm, g t Optins > Change Language. It is very imprtant that the settings fr each herd are dne befre yu start using the prgramme t ensure that the prgramme functins crrect and ptimal. Herd settings: G t Settings > Herds. Cmplete/change the infrmatin, where necessary, under the fllwing headings n the grey area f the windw. Please nte: First d the General settings, secndly the Service Prviders and then the rest. Fr mst settings, default values r ptins have been selected. Check these default settings and nly change if necessary fr yur specific needs. Please nte: Fields with a yellw backgrund is cmpulsry t cmplete. Fields with a white backgrund is ptinal t cmplete. General: Name (required): E.g. Red Cattle Bnsmaras. Descriptin (ptinal): E.g. Bnsmara stud. Owner (ptinal): E.g. James Brwn. Farm Name (ptinal): E.g. Sweet Water. BenguFarm Mdule (required): Cattle. Breed (required): E.g. BON - Bnsmara. If it is a crssbred herd, chse BCM - Cmmercial Beef Cattle. This setting is very imprtant, fr it determine certain breed-specific default settings. If yu change this, clse the prgramme, pen it again and g t File > Supprt > Recalculate Summary Data fr the change t take effect. Herd Type (required): Check Stud r Cmmercial. HDM (registered Herd Designatin Mark r brand letters f the herd - required): E.g. ABC. 8

9 Prefix (herd name - nly applicable t stud herds): E.g. Red Cattle Sciety Member N (nly applicable t stud herds and cmmercial herds that register and/r d perfrmance testing with SA Stud Bk r the ARC r Breedplan): The number must be cmpleted with preceding zers, e.g BON Invices Made Out T (ptinal): Cmplete the name f the persn r business t which the invices shuld be made ut t. VAT N (ptinal): Cmplete the VAT number. Pstal Address (ptinal): Cmplete the pstal address. Pstal Cde (ptinal): E.g Land Cde (ptinal): E.g. ZAR. Cntact Persn (required): Click n the shrtcut icn n the far right (Aut creates herd cntact frm herd details). Nw click n the shrtcut n the right (which lks like a red ntebk) t pen the Cntacts windw and fill in the missing infrmatin, specifically the name & surname, cell phne number and address. Save. Nw select the cntact frm the cntact list. Please nte: The cntact details cmpleted here (name and surname, cell number and address) will be printed at the tp f all reprts. Breeder, Owner and Keeper (ptinal): Select the cntact yu set up abve, e.g. Red Cattle Farming. Service Prviders (nly applicable t all stud herds and cmmercial herds which d fficial perfrmance testing with SA Stud Bk the ARC r Breedplan): [Nte: See Appendix C fr settings instructins fr Breedplan as service prvider]. Registratin, Perfrmance Testing and Breeding Values: Select the service prvider f the herd with each. Use Lgix Direct File Uplad Functinality (ptinal - nly applicable t Lgix users. Please read the nte n the windw and als see paragraph 18): Lgin User Name: Enter yur Lgix user name. Lgin Passwrd: Enter yur Lgix passwrd. Send Cnfirmatin f Received Data T: Enter yur address here. Addresses: If Studbk was selected abve as service prvider fr Registratin and Perfrmance Testing, please ensure that the Matings, Birth Ntificatins, Transfers and Cancellatins T as well as Perfrmance Test Data T addresses are edata@studbk.c.za. If ARC was selected abve as service prvider fr Perfrmance Testing, change Perfrmance Test Data T t intergis@arc.agric.za. If Breedplan was selected abve fr Registratin, Perfrmance Testing and Breeding Values, see Appendix C r cntact yur BenguFarm BEEF agent r Mr. Leslie Bergh (see last page fr cntact infrmatin). ID Methds and Numbering: Default ID Frmat: The default ID frmat is used t determine the frmat f the Animal ID Nr (visual) in BenguFarm BEEF, accrding t the animal s Herd Designatin Mark (HDM), Year and Sequence number. The default ID frmat in BenguFarm BEEF is HHHHYYNNNN. The HHHH indicates there is prvisin fr maximum 4 characters fr the Herd Designatin Mark r brand mark, the YY indicates there is prvisin fr maximum 2 characters fr the year f birth and the NNNN indicates there is prvisin fr maximum 4 characters f the sequence number. E.g. if the herd designatin mark is ABC, its year f birth 2013 and the sequence number 123, the ID Nr will be created as ABC Cmmercial herds usually use nly the year f birth and sequence number t identify animals. In this case, the default ID frmat can be set as YYNNNN r YY-NNNN. Please nte: Use tw (nt nly ne) characters fr the year f birth (e.g. 13 instead f 3 fr animals brn in 2013) t prevent duplicate numbers in the BenguFarm database. Default Main ID Methd (Permanent ID): Fr stud herds the default main ID methd depends n the specific breeders sciety's prescriptin, e.g. Branding. Default Sub ID Methd (Visual ID): Fr stud herds the default sub ID methd depends n the specific breeders sciety's prescriptin, e.g. Ear tag. Separate Sequence Numbers fr Heifers and Bulls: Check this ptin nly if (fr this herd) ne serial number range fr heifer and bull calves is nt used. At Sequence Number Methd the apprpriate ptin shuld be selected fr Male and Female. If cntinuus series sequence numbers (in this herd) are used fr heifer and bull calves (e.g fr heifer calves and fr bull calves OR fr heifer calves and fr bull calves), tick Cntinuus Sequence Numbers at bth sexes. 9

10 Create IDnr (Visual) frm EID (Micrchip Number) where n IDnr is specified: This ptin shuld nly be chsen if nly micrchip/electrnic identificatin is used and BenguFarm BEEF shuld autmatically create visual Indris frm the micrchip/electrnic identificatin numbers that are imprted int BenguFarm frm an electrnic identificatin reader r -scale. Pregnancy and Calving: Current Calving Seasn: Ignre - see Calving Seasn settings belw. See Appendix D n hw Minimum Age f Heifers at First Mating, Av. Perid frm Calving t Mated Again and Nrmal Pregnancy Perid are used in the calculatin f Expected Calving Date. Other fields: Check the default values/ptins and change nly if necessary. Perfrmance Testing: Maximum Allwable Age Difference between Animals in the same Perfrmance Test Grup: The default value (usually 100 days) is crrect. Allw Reduced Minimum Wean Age f 60 Days due t Drught: Check this ptin nly if calves are weaned befre 150 days f age due t drught. Perfrmance Test Grups (where n breeding seasns are used): If n breeding seasns are used, check "Use Default Grups" and set up fur grups f three mnths each. Weigh Calves at Birth: Check this ptin if yu nrmally weigh yur calves at birth. Weigh Cws at Calving: Check this ptin if yu nrmally weigh cws at calving. Perfrmance Testing Phases Animals are Tested In: Mark the apprpriate phases in which animals are nrmally tested. (This infrmatin is nly used fr autmatic diary entries). Calculate Cmmn Prgeny ADA: Check this ptin if the ADA (Average Daily gain per Age) shuld be calculated fr calves nt perfrmance tested. Select the minimum and maximum age at weighing fr the weights t be used as well as the birth weights t be used in the calculatin fr calves nt weighed. Use Windws Cnfigured Prgram: Check this ptin if yu use any prgram ther than Micrsft Outlk. Use Micrsft Outlk as Prgram: Check this ptin if yu use Micrsft Outlk fr e- mails. Use SMTP Direct Mail: Check this ptin nly if yur BenguFarm BEEF agent recmmended it when yu have prblems with yur regular prgram. Send Direct: D nt check this ptin. Display Success: This ptin must be checked. Default Flders fr Files: During the installatin f BenguFarm, a flder BenguFarm is autmatically created n the cmputer s lcal disk (C:\BenguFarm\). In this flder is a subflder Beef with three sub-flders, namely Imprts, Exprts and Backups are created with sub-flders fr yur herd(s) in each f them. In BenguFarm BEEF these three sub-flders are then autmatically set as the default flders where BenguFarm BEEF data can be saved. If necessary, yu can manually create these flders with yur Cmputer brwser and set them here as the default paths fr data t be saved. Default Flder where Phts will be Saved In: D NOT change the default directry - it is crrect. Map Netwrk Drive at Start-up: If yu want t put the BenguFarm database n a netwrk, please cntact Mr. Leslie Bergh at leslie@benguelasft.c.za r fr instructins t set it up. Reminders: Check the default values and change nly if necessary. Bdy Measurements: Cws Frame Size: The default average frame size f the cws in this herd is determined by the breed chsen at General. This size is used in the calculatin f the equivalent number f Livestck Units. Use Hip Height in the Length/Height Rati: Select this ptin if BenguFarm must use the Hip Height in the Length / Height Rati calculatin. Measurements: Select which bdy measurements are recrded in grwth tests f bulls fr perfrmance testing. Scring: Ignre the default is crrect. Other: Check the default values and change nly if necessary. 10

11 Calving Seasns settings: Calving seasns are used when entering matings and pregnancies t indicate in which seasn the applicable cws shuld calf. When calves' birth data are recrded n the Calving screen, BenguFarm will, if the Calving Seasn is chsen, link the calves t the relevant calving seasn. It can then be used, when necessary, as a grup t select the relevant calves fr weighing, vaccinatins, etc. We strngly recmmend that yu d set up and use calving seasns when recrding matings and calvings. T set up a new calving seasn, g t Settings > Calving Seasns and click n the + (right bttm crner f the windw). It is recmmended that yu use the year and first letter f the seasn fr the calving seasn cde, e.g.: Calving Seasn Mating Seasn Calvings Herd In Cde Name Begin End Mating Start End Use Mating ALL 2017S Calves brn 2017 Spring 15 Nv Feb 2017 calculated calculated Select the Current Calving Seasn in the yellw area f the windw and click n Save. Please nte: Remember t d the necessary settings with each new calving seasn and t chse that calving seasn as the current ne. Tip: Fr an article n the benefits and hw t implement breeding seasns, cntact Mr. Leslie Bergh at leslie@benguelasft.c.za r Birth Cntemprary Grup settings: Please nte: These settings are nly necessary if yu have a stud herd, using SA Studbk (Lgix) as service prvider and weigh calves at birth. Birth cntemprary grups are nly used t allcate calves t the applicable birth weight cntemprary grup fr breeding value estimatins fr birth weight. T set up a new birth cntemprary grup, g t Settings > Birth Cntemprary Grups and click the "+" (right bttm crner f the windw). The Birth Weight Cntemprary Grup Cde is cmpsed f the Year f Birth + Seasn + Farm/Management grup. In the Year clumn, select the year in which (mst f) the relevant grup f calves brn was brn. In the Seasn clumn, select the (sub) seasn in which the grup f the calves are brn. We recmmend that same seasn cde is allcated t calves which age differs maximum tw mnths. If yu calves are brn fr example frm 1 September t 30 Nvember, then chse early spring seasn fr calves brn 1 Sep 15 Oct and late spring seasn fr calves brn 16 Oct 30 Nv. In the Farm/Management clumn a cde (it must be tw characters) is entered fr the farm and/r management grup, fr example FP fr the calves frm the farm Fairview where the cws are n Planted Pastures and FN fr the calves frm the farm Fairview where the cws are n Natural Pasture. Fr example: Herd In Use Year Seasn Farm/Management Grup Name (Descriptin) ALL 2017 Early Spring FP 2017 Early Spring calves at Fairview n Planted pastures ALL 2017 Early Spring FN 2017 Early Spring calves at Fairview n Natural Veld ALL 2017 Late Spring FN 2017 Late Spring calves at Fairview n Natural Veld Please Nte: Remember t d the necessary birth weight cntemprary grup settings fr each new calving seasn. Tip: Fr an article n the need fr and cmpsitin f cntemprary grups fr birth weight, cntact Mr. Leslie Bergh at leslie@benguelasft.c.za r

12 Camps settings: (ptinal) Camps are used t link animals t in BenguFarm in rder t keep recrd f which animals are r were in which camps n a specific date. (See paragraph 17 fr hw t link animals t camps). T set up a new camp, g t Settings > Camps and click n the + (right bttm crner f the windw), fr example: Herd In Use Device Cde Name Scale ID Size (ha) Type f grazing Carrying Capacity (ha/lsu) ALL FC1 Fairview Camp 1 FC1 25 Sur bushveld 5 5 ALL FC2 Fairview Camp 2 FC2 32 Sur bushveld The setup f camp sizes and carrying capacity per camp is ptinal, but it is imprtant t get the full benefit f the Grazing Utilisatin per Camp reprt (see paragraph 17 fr mre inf). Nte: If applicable, cmplete the camp cde as it is captured n yur scale sftware in the Scale ID field. Tip: If yu have yur wn feedlt, yu can als create the varius pens as camps in BenguFarm. Cntacts: T create cntacts fr peple r businesses that will be used several places in the prgram (e.g. Owner, Manager, Inseminatr, Buyers, Veterinarians, Cnsultants, Inspectrs, etc.), g t Settings > Cntacts, click n the "+" (lwer right crner f the windw) t create a new cntact recrd. Please nte: The Business field (persn r business name) is the field that will be displayed in selectin lists and is the nly cmpulsry field t cmplete. Other Settings: All the ther lists have default items already included in the particular list. Yu cannt edit r delete these default items but, where necessary, yu can add additinal items by clicking n the + at the bttm right f the windw. The Medicines list is the ne list that will need t be extended with yur wn list f medicines. Tip: Fr Vaccines, Remedies & Supplements; Medicines as well as Diseases, Injuries & Parasites the items that are nt used can be hided t shrter the list frm which t chse. G t Settings and the applicable settings list and remve the tick mark in the "In Use" clumn fr items that yu d nt use in the apprpriate settings list and click Save. 6. Create a secnd herd and navigate between herds: (if applicable) BenguFarm BEEF makes prvisin fr mre than ne herd (e.g. a stud and cmmercial herd) t be created. A secnd herd can either be created n the same database r a separate database. If animals are shared between herds (e.g. bulls used in tw herds) and/r if animals are mved frm time t time between herds (e.g. cmmercial cws apprved fr upgrading t the stud r rejected heifers mving back t the cmmercial herd) and/r if embrys flushed frm cws in ne herd (e.g. stud) will be implanted int cws in anther herd (e.g. cmmercial), we recmmend that the herds are created n the same database. Creating a secnd herd n the same database als has the advantage that certain settings (e.g. Camps, Cntacts and Calving seasns) d nt need t be dne separately fr bth herds and that it is nt necessary t make a separate backup f each herd. The nly instance where we wuld recmmend that yu create additinal herds n separate databases is if yu have the need t make a backup and restre a single herd s data (e.g. if the recrdkeeping f the different herds n BenguFarm BEEF will be dne n different cmputers). This is because the backup saves the entire database with all the herds in it. If there is nly ne herd in the database, then yu can restre this single herd. If in dubt n which ptin t chse, please cnsult with yur BenguFarm BEEF agent. T create a secnd herd n the same database, g t Settings > Herds > General and click n the "+" at the bttm f the windw. Enter a name (e.g. Cmmercial Herd), select the Breed and d the rest f the settings fr the herd. Click Save and Exit. Please nte: Sme general herd settings will be entered autmatically if it was entered fr the first herd that was created. It is therefre recmmended that the General settings f the first herd are dne (see paragraph 5) befre the additinal herd is created. Ensure the Breed field fr each herd is entered this is very imprtant. Ttal LSUs 12

13 T create a secnd herd n a separate database, g t Optins > Databases. Click n + Add New, chse the Specie (Cattle) and cmplete a name fr the database (e.g. Cmmercial Herd) in the field Database Descriptin. Click n Save and Exit. If necessary, please cntact Nami Havenga at r send an t accunts@benguelasft.c.za t register an additinal herd and/r database. T switch between herds in BenguFarm BEEF, g t File > Change Active Herd t. Click n List All and Select, select the apprpriate herd frm the drp dwn list and click Activate. Please nte: If yu created mre than ne herd n the same database, BenguFarm BEEF will autmatically als create an ALL "herd". Nrmally yu will nt wrk in this "herd", since there are nly certain functins that can be dne in the ALL herd, e.g. t print a list f all animals (in all herds in the database). Nte: If tw (r mre) herds are created n the same data base, try nt t use the same ID numbers fr animals in the tw herds, t prevent cnfusin with identificatin if wrking in the ALL "herd". T mve animals between herds, see paragraph Display settings Main windw and ther: Certain windws and certain fields n sme windws in BenguFarm BEEF that is nt used can be hided. This is specifically handy fr cmmercial (nn-stud) breeders wh want t hide functins and windws that are nt used. T custmise yur BenguFarm BEEF in this way t suit yur specific needs and make it mre user friendly, g t the Display menu item: T select the Herd View (instead f the Animal View) as the default layut fr the main windw, g t the Display and click the Use Herd View as Default Main Windw Layut ptin. T select r hide fields displayed n the Herd View f the main screen, g n the Herd View t View Optins. T save yur selectin f fields as the default settings fr the specific herd, click Save Settings as Herd Default. T hide functins and fields that nly apply t stud studs n the Main Windw, Calving Windw and Add & Edit Animal Windw, g t Display > Custmize Fields Displayed in Main Windw View Screens, click the Mark Default Cmmercial Field Selectins ptin and click Save. T hide functins n the Main windw and/r fields n the Calving windw and the Add & Edit Animal windw which is nt used, g t Display > Custmise Displayed Prgram Items. Make a tick mark in the bx in the yellw area next t "Display nly the marked Functins and/r Fields. Click n the + next t Main Windw Functins, Add & Edit Animals windw and Calving windw t check and, if necessary, change the functins and/r fields yu want t be displayed. Click n Save. Please nte: Functins and/r fields that are hidden this way will be applicable t all herds in the relevant database. T hide the display windws n the Animal Layut f the BEEF main windw that are nt used, g t Display and belw the heading Select Main Windw View Screens uncheck the applicable display windw. [Use the Help functin if necessary]. Please nte: Functins and/r fields that are hidden this way will nly apply t the applicable herd. If it shuld apply t all herds in the relevant database, check the ptin Apply t All Herds in this Database and click Save. T hide specific fields n certain lkup screens (General, Birth, Last Mating, Reprductin & Prgeny Averages, Perfrmance Testing and Breeding Values) n the Animal Layut f the main windw that are nt used, g t Display > Custmize Fields Displayed in Main Windw View Screens. Click n the apprpriate view screen (e.g. General) and uncheck the fields yu d nt use. D the same fr the ther view screens. When dne, click Save. Please nte: Fields n view screens hidden in this way will nly apply t the applicable herd. If it shuld apply t all herds in the relevant database, check the ptin Apply t All Herds in this Database and click Save. T hide specific fields n the Prgeny display windw that are nt used, g t Display > Custmize Prgeny View Screen Clumns. Uncheck the applicable fields yu d nt use and then click n Exit. Please nte: Fields n the Prgeny display screen that are hidden this way will be applicable t all herds f all mdules, where applicable. Certain fields that d nt apply t a specific BenguFarm mdule will be autmatically hidden. Tip: T select a specific animal (e.g. yur favurite breeding bull) t be displayed by default n the main windw s Animal View when yu pen BenguFarm BEEF, g t: Settings > Herds > Other > Animal t Display when Opening BenguFarm BEEF. 13

14 8. Step-by-step help functin: A step-by-step Help functin is available n mst windws. This functin is designed t take the user step-bystep thrugh the functins f each windw. We strngly recmmend that yu use these step-by-step Help functins until yu are familiar with the applicable windw. The Help functin is activated by clicking n the "Help" buttn n the applicable windw. Then chse the applicable functin yu want t perfrm and fllw the step-by-step instructins. Please nte the flickering arrw in ne f the crners f a Help windw. This arrw indicates where n the windw data shuld be entered r the functin shuld be activated. Click n the ">>" buttn t g t the next step. Click the "<<" buttn t g back t the previus step. Click n the X buttn t clse the Help windw. Click n the "Help" buttn n the main windw fr help with certain basic functins in BenguFarm BEEF, namely General, Handling f Multiple Herds, Herd View and Animal View. The latest versin f the BenguFarm manual can als be dwnladed and pened here. 9. Imprt animal data frm external surces: (if applicable) BenguFarm is nw ready fr animal recrds t be imprted r manually recrded. The first chice is, f curse, t imprt data frm sme electrnic file(s) if such file(s) is available. If such file(s) (see belw) is nt available, the data must be manually recrded. See paragraph 10 fr instructins fr this. Depending what data is available, data can be imprted frm ne (r in cases where required mre than ne) f the fllwing surces. Please cntact yur BenguFarm agent if yu need any help with imprting data. Please nte: Make sure yu are in the crrect herd where the data shuld be imprted. If yu want t imprt Studmaster and Lgix/Intergis data, yu must firstly imprt the Studmaster data and then the Lgix/Intergis data. Fr stud breeders the preferred ptin is t imprt data btained frm Lgix (SA Stud Bk) r frm the relevant breeders sciety/registering authrity using the Breedplan system (where applicable). T imprt Studmaster data: G t Data Send/Receive > Receive > Database > Studmaster. Brwse and select the SM3 flder, select the applicable imprt ptins and the herd t which the data must be imprted. If yu are als ging t imprt Lgix data, we recmmend that yu d NOT imprt the Studmaster perfrmance tests, i.e. Leave tests ut must be marked. Click n Imprt. Please nte: This functin is intended t imprt data in an empty database. If there is already data in yur BenguFarm BEEF database, the existing data f an animal will be replaced with the data in the Studmaster/SA Muttn Merin file. Animals with the same IDnr as animals that already exist will nt be duplicated and infrmatin such as weights that already exist will als nt be duplicated. T imprt Herdmaster data: Cntact yur BenguFarm agent fr assistance. T imprt Lgix (r Intergis) data: See paragraph 11. T imprt data frm anther BenguFarm BEEF user: If yu have bught animals frm a fellw BenguFarm user, he can create a BenguFarm Animal Transfer with the relevant animals data [Data Send/Receive > Send > BenguFarm Animal Transfer File] and send it t yu. Yu can imprt this file at Data Send/Receive > Receive > Database > BenguFarm Animal Transfer File. Please nte: Make sure yu are in the crrect herd where the data shuld be imprted. If an animal(s) with the same ID number exists in anther herd(s), ensure the ptin Only Search in Selected Herd is checked. Belw the Existing heading, check that the Status f the animals are crrect.. T btain data frm a breeders' sciety/registratin authrity that uses the Breedplan system t imprt, see Appendix C. T imprt animal data which was recrded n Excel, g t Data Send/Receive > Receive > Database > Open File Frmat (csv). Fr detail instructins t d this, see Appendix B r cntact yur BenguFarm BEEF agent r Mr. Leslie Bergh at leslie@benguelasft.c.za r T imprt animals recrded n RFID Experts APR500 EID reader, see Appendix E. T imprt Stud Bk breeding values: See paragraph 29. T view the general data f an animal n the main windw, g n the Animal View t the General view windw r g n the Herd View t the General, Identificatin and Birth sectins. 14

15 After the animal data has been imprted, the fllwing infrmatin can be added, where available: T recrd purchase data (purchased frm whm, purchase date, price, etc.) f the abve imprted animals, see paragraph 12. Use the Help functin if necessary. T assign animals t camp grups, see paragraph 17. Use the Help functin if necessary. T recrd the average tax and market values fr varius categries f animals, g t Reprts > Animal Lists and Numbers > Animal Numbers and Values. Select Calculatin Methd at the tp left f the windw and click n the Add and Edit Animals Numbers Calculatin Methds icn, cmplete the Market and Tax Value clumns and Save. T recrd the bk and market value f individual animals, g t Animals > Edit Animals (Table Layut). Use the Help functin if necessary. Please nte: When purchase data f animals is recrded (Other Data > Purchases), the purchase price will autmatically be entered as the bk value f the animal, prvided that the bk value f the animal was nt already recrded. T mark yur breeding bulls as a breeding bull, g t Animals > Add and Edit Animals (Single animal layut), highlight the applicable bull, make a tick mark in the field "Breeding/AI Bull" and click Save. Bulls marked as a breeding bull are listed separately under the Breeding Bulls categry in the Animals Numbers and Values reprt. The breeding bulls will als be listed n tp the list f bulls when recrding matings. 10. Create animal recrds manually: (if applicable) If the basic animal data f all animals in the herd culdn t be imprted (refer paragraph 9), then it shuld be recrded manually. Fr this purpse it is recmmended t use the Add Animals Wizard windw (Animals > Add Animals Wizard) t quickly and easily create animal recrds. [The Add and Edit Animals (Single Animal Layut) screen can als be used, but the Add Animals Wizard is the easiest way t create new animal recrds]. Please use the calving windw (Reprductin > Calving) t enter calvings. On the Add Animals Wizard windw, under What d yu want t d? chse the ptin applicable t yur herd and available data, e.g. Add a New Animal: Minimal Data Cmmercial Animal and fllw the instructins. The minimum data necessary fr an animal recrd is ID n. (Farm), Sex, Breed, Birth date, Status (Active = Alive/In herd, Nn-Active = Dead/Nt in herd) and Registered r Cmmercial. [Please nte: If an animal s precise birth date is unknwn, then please enter an apprximate date, e.g. 01 Oct 2014 fr animals brn in 2014 and check the Birth Date Uncertain bx]. We recmmend that yu use the frmat Herd letters r Brand mark, Year and Sequence number (e.g. ABC fr the first animal brn in year 2014 in the herd with brand letters ABC) fr all ID n s. (See paragraph 5 Settings > Herds > ID Methds and Numbering). Begin with the ldest animals in the herd and wrk dwn t the yunger animals. If yu want t recrd the dam and/r sire f an animal, first create an animal recrd fr the applicable parent(s). When yu create the animal recrd, yu can then chse the parent(s) by clicking n the drpdwn next t the parent field and chse the parent frm the list. If the sire r dam is nt in the herd, create it with Status as Nn-active. T view the general data f an animal n the main windw, g n the Animal View t the General view windw r g n the Herd View t the General, Identificatin and Birth sectins. T change (r delete) an animal recrd, see paragraph 14. After the animal data has been created, the fllwing infrmatin can be added, where available: If the purchase data (e.g. purchase date, purchase price, bught frm) has nt yet been recrded n the Add Animals Wizard screen, it can be recrded n the Purchases screen. See paragraph 12. Use the Help functin if necessary. T recrd weights, see paragraph 26. T recrd the average tax and market values fr varius categries f animals, g t Reprts > Animal Lists and Numbers > Animal Numbers and Values. Select Calculatin Methd at the tp left f the windw and click n the Add and Edit Animals Numbers Calculatin Methds icn, cmplete the Market and Tax Value clumns and Save. T recrd the bk and market value f individual animals, g t Animals > Edit Animals (Table Layut). Use the Help functin if necessary. Please nte: When purchase data f animals is recrded (Other Data > Purchases), the purchase price will autmatically be entered as the bk value f the animal, prvided that the bk value f the animal was nt already recrded. 15

16 T mark yur breeding bulls as a breeding bull, g t Animals > Add and Edit (Single animal layut), > General Data, highlight the applicable bull, tick the field "Breeding/AI Bull" and click Save. Bulls marked as a breeding bull are listed separately under the Breeding Bulls categry in the Animals Numbers and Values reprt. The breeding bulls will als be listed n tp the list f bulls when recrding matings. If a bull is used in mre than ne herd (e.g. stud and cmmercial) that is n the same database, g t Animals > Add and Edit Animals (Single Animal Layut) > General Data and mark the field Visible fr Reprductin in All Herds and click Save. A bull marked as such will be visible in the ther herd(s) n the Matings screen in the list f bulls t select as the bull and n the n the Calving screen t select as the sire f a calf. Hwever, the bull will nt be listed in the ther herd(s) as an active animal in the herd list. 11. Dwnlad and imprt Lgix (r Intergis) data: (if applicable) If yu are a Lgix (r Intergis) user, yu can extract the data f yur wn animals and purchased animals frm Lgix (r Intergis) fr imprtatin int BenguFarm BEEF see the instructins belw at paragraphs 11.1 and If yu are nt a Lgix (r Intergis) user, yu can unfrtunately nt dwnlad data f animals (e.g. an AI bull r purchased animals) frm Lgix. Yu can, hwever, lg in as a guest n Lgix and dwnlad sales catalgues and certain ther reprts. If yu want t imprt the Lgix data f an AI bull r registered animals yu purchased int BenguFarm, please cntact Mrs. Rsa van der Merwe at SA Studbk at telephne number r send an t help@lgix.c.za and ask her t send yu the 5-generatin Lgix BEEFDATA file f the animal(s). See paragraph 9 fr ther ptins t imprt new animals and/r AI bulls data. If, fr any reasn, yu are nt able t imprt the applicable animals' data electrnically int BenguFarm BEEF, yu will have t create the recrds by hand frm data yu btained frm the seller r the infrmatin n the sale catalgue. See paragraph 10 fr instructins t d this Dwnlad Lgix (r Intergis) data: Please nte: Newly bught animals: If Lgix/Intergis is nt pen fr yur particular breed (s yu nly have access t animals in yur wn herd), newly bught animals shuld be transferred t yur herd befre yu can dwnlad their data. If Lgix/Intergis is pen, (s all breeders have access t all animals in the particular breed), newly bught animals data can be dwnladed even befre they are transferred t yur herd. T dwnlad yur entire herd s Lgix (r Intergis) data: G in Lgix (r Intergis) t Services > Data Extractin > Farm Sftware Cmplete > Fill in yur Participant Cde > Chse the breed (if applicable) > Select the number f generatins t be included (we recmmend t select 5 generatins) > Submit > Wait fr the file t be created. Yu nw have the chice t dwnlad the data via ne f tw file frmats, namely a csv r a zip file frmat. The zip frmat is smaller and thus quicker t dwnlad. Right click n the file f yur chice and select Save Target As. Please nte: D NOT pen this file in Excel and save in xls r csv frmat, fr this can result in yu nt being able t imprt the data int BenguFarm BEEF and/r the dates may imprt incrrectly. Save the file in a suitable place n yur cmputer. (E.g. C:\BenguFarm\Beef\Imprts\ Herd). This can be dne by right clicking the file and chse Save Target As. Please nte where yu save the file. See Imprt Lgix/Intergis animal data belw fr instructins t imprt this data int BenguFarm BEEF. 16