CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING PLYMOUTH CITY HALL Thursday, February 8, 2018, 7 p.m.

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1 831 Penniman Ave. Plymouth MI Ph: Fax: CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING PLYMOUTH CITY HALL Thursday, February 8, 2018, 7 p.m. 1. Roll Call Jason Smith, Chairperson Kerri Pollard, Vice Chair Oliver Wolcott, Mayor Sarkis Anusbigian Adam Covington Dan Johnson Robert Parent Michele Potter Brent Rieli Frank Yaquinto 2. Citizen Comments 3. Board Comments 4. Approval of Agenda 5. Approval of Minutes Regular Meeting Old Business-None 7. New Business a. Goal setting session 8. Reports and Correspondence a. Saxton s expenditure tab 9. Adjournment

Thursday, January 11, 2018 Meeting Minutes CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY MEETING MINUTES 831 Penniman, Plymouth, MI 48170 Ph (734) 455-1453 Fax (734)

2 Thursday, January 11, 2018 Meeting Minutes CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY MEETING MINUTES 831 Penniman, Plymouth, MI Ph (734) Fax (734) CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY Thursday, January 11, 2018 Regular Meeting Minutes Meeting called to order at 7:00 p.m. by Chairperson Jason Smith. ROLL CALL MEMBERS PRESENT: Jason Smith, Chairperson Kerri Pollard, Vice Chairperson Oliver Wolcott, Mayor Sarkis Anusbigian Adam Covington Dan Johnson Robert Parent Brent Rieli Frank Yaquinto MEMBERS ABSENT: Michelle Potter OTHERS PRESENT: Tony Bruscato, DDA Director Sam Plymale, DDA Coordinator Colleen Pobur, Mayor Pro-Tem 1

3 1. CITIZEN COMMENTS: NONE Thursday, January 11, 2018 Meeting Minutes 2. BOARD COMMENTS: Chairman Smith said that Plymouth and Plymouth Township residents should take the Recreation Survey listed on the city s website. 3. APPROVAL OF AGENDA: Chairman Smith suggested changing the order of the agenda to 6a-Harmonie Park Saxton s Presentation, 6b Liquor License Discussion and 6c 2017 Digital Media Analytics. Mayor Wolcott made a motion to approve an amended agenda with the suggested changes listed above for the January 11, 2018 Regular Meeting Agenda seconded by Director Rieli. MOTION CARRIED UNANIMOUSLY 4. APPROVAL OF MINUTES: A motion was made by Director Rieli and seconded by Vice Chair Pollard to approve the December 14, 2017 regular meeting minutes. MOTION CARRIED UNANIMOUSLY 2

4 Thursday, January 11, 2018 Meeting Minutes 5. OLD BUSINESS a. DDA 2017 goals update Parking Staff Director Tony Bruscato said the DDA Parking Subcommittee is scheduled to meet on January 31 at 5 p.m. at Plymouth City Hall. Choosing a developer for Saxton s property Update in tem 6a. Wilcox Fountain Update in item 7a. Kellogg Park upgrades No update. DDA website and social media upgrades Update in item 6c. Budget plan for addition of pedestrian crossing signals No update. Chairman Smith said that the 2018 DDA goals would be set at the February DDA Regular Meeting and would mirror the City Commission goals that are scheduled to be set at the January 27 strategic planning meeting. 6. New Business a. Harmonie Park Saxton s presentation-don Capobres/Wendi Baker The Harmonie Park development team presented an update on the potential development on the areas commonly known as the Saxton s and Wilcox properties. Chairman Smith asked if Harmonie Park had a deal in place to secure the Wilcox property which was a part of the proposal. Don Capobres, Harmonie Park, said the project won t move forward until the private/public partnership funding is figured out. Capobres said that Harmonie Park would need a commitment of DDA TIF money before an agreement on the Wilcox property was finalized. Mayor Pro Tem Colleen Pobur asked that the Harmonie Park presentation be posted on the DDA website. 3

5 Thursday, January 11, 2018 Meeting Minutes b. Liquor License Discussion Director Yaquinto made a motion to allow business owners who have a personal or financial interest with liquor licenses to take part in the discussion, but recuse themselves from a vote on the subject. The motion was seconded by Director Parent. MOTION CARRIED UNANIMOUSLY Director Parent made a motion that the DDA Board recommend to the LLRC and City Commission to keep the liquor license cap where it currently stands at 14 inside the DDA District. THE MOTION FAILED without a second. 4

6 Thursday, January 11, 2018 Meeting Minutes R E S O L U T I O N The following resolution was offered by Director Rieli and seconded by Vice Chair Pollard. WHEREAS The number of liquor licenses currently allowed under the liquor license cap operating in the DDA District is 14, and WHEREAS The DDA annually provides a recommendation to the LLRC and Plymouth City Commission on the amount of liquor licenses that can operate within the DDA boundary, NOW THEREFORE BE IT RESOLVED THAT the City of Plymouth Downtown Development Authority Board of Directors does hereby recommend an increase of one liquor license to the make the current liquor license cap 15 within the DDA boundary in MOTION CARRIES 3-2 YEA Pollard Covington Rieli NAY Parent Smith Mayor Wolcott abstained from the vote. 5

7 Thursday, January 11, 2018 Meeting Minutes c Digital Media Analytics-Sam Plymale DDA Coordinator Plymale provided and update on the 2017 web and social media analytics. 7. Reports and Correspondence a. Kellogg Park Fountain update Landscape Architect Marc Russell provided an update on the Kellogg Park fountain project. Director Covington indicated that he would like to be on any future subcommittee related to any future renovations of Kellogg Park. b. Saxton s expenditure tab Staff Director Bruscato gave an update on the revenues and expenditures on the Saxton s property. 8. Adjournment Mayor Wolcott made a motion to adjourn the meeting seconded by Director Parent. Meeting adjourned at 9:43 p.m. 6

8 831 Penniman Ave. Plymouth MI Ph: Fax: Information Only To: DDA Board From: DDA Staff CC: S:\DDA\Shared Files\DDA Board\DDA Agendas\DDA Agendas 2018\February2018 Date: 02/08/2018 Re: 2018 Goal setting session At the beginning of each calendar year, the DDA Board discusses and votes on goals for the upcoming year. Traditionally, most of the goals were meant to be completed within the calendar year. This year, staff has coordinated with Sally Elmiger of Carlisle/Wortman Associates, the city of Plymouth s planner, to not only discuss goals for the coming year, but to strategically coordinate the goals with those of the city s Planning and City commissions for the not-too-distant future. The DDA goal setting session is meant to be more of a strategic plan for the future, and not just a number of one-year goals. Below is the strategy Sally will be using to engage DDA Board members in the discussion. Be ready to bring your ideas. 1

9 MEMORANDUM TO: FROM: City of Plymouth Downtown Development Authority Board Sally M. Elmiger, AICP DATE: January 31, 2018 RE: DDA Board Goal Setting Session The February 8, 2018 DDA Board meeting is dedicated to establishing this year s goals for the DDA District. We will be facilitating a goal-setting exercise at this meeting. To help you prepare, we have developed a background presentation that summarizes the 2017 goals for the City Commission, City Master Plan, and DDA Board. A copy of the presentation is attached. After the presentation, we will facilitating a round-table discussion that asks the following questions: 1. What?: What is your top priority for the DDA District in the next year or two? 2. So What?: Why is that priority important? 3. Now What?: How would you propose to make this priority a reality? Each person will be asked the above series of questions to identify and explain their top priority for the DDA District. Then, time permitting, we will do a second round to generate more ideas. This process identifies priorities, and supports those priorities with clear reasons why they are important. It also identifies ideas that can t get past the So What stage, which means they may not be important enough to pursue immediately. The Now What question also generates ideas about how the idea can be implemented. We look forward to seeing you in February, and discussing your vision for Plymouth s DDA District. Cc: Tony Bruscato, DDA Director Richard K. Carlisle, President Douglas J. Lewan, Executive Vice President John L. Enos, Principal David Scurto, Principal Benjamin R. Carlisle, Principal Sally M. Elmiger, Principal Craig Strong, Principal R. Donald Wortman, Principal Laura K. Kreps, Associate Paul Montagno, Associate

10 Downtown Development Authority Goal Setting Session February 8, 2018

11 Presentation Overview City Commission Goals Draft Master Plan Goals DDA Goals

- Event monitoring/surveys. - Kellogg Park design, bids, etc.

12 2017 City Commission Goals Quality of Life: - Smartphone interface/phone app/ /suggestion box/easy to interact with city. - Event monitoring/surveys. - Kellogg Park design, bids, etc. Economic Vitality: - Award Saxton s development contract. - Determine feasibility of paid parking. - Adopt finalized Master Plan.

13 2017 Draft Master Plan Master Plan identifies the Central Business District as: - Serving the retail, office, convenience and service needs of the City. - Pedestrian-friendly environment along continuous retail frontage. - Central gathering place for community events and entertainment. Patch.com

Encourage appropriate home sizing and massing. Create neighborhoods of diverse housing for various income levels and stages of life.

14 2017 Draft Master Plan City-Wide Goals Promote a welcoming environment for businesses, light industrial operations, and technology enterprises. Encourage sustainable development that is environmentally and context sensitive. Encourage appropriate home sizing and massing. Create neighborhoods of diverse housing for various income levels and stages of life. Improve mobility, connectivity, and safety on city streets. Plan for vehicular needs, including parking. Maintain and enhance tree canopy. Encourage historic preservation.

15 2017 Draft Master Plan Downtown Planning Framework: - Land use policies encourage mix of retail, restaurant, office, residences, parks and public uses. - Land uses promote interface between building occupants, pedestrians and public areas.

2017 Draft Master Plan Downtown Form and Site Design: - Reinforce pedestrian activity along streets with maximum 12-foot building setbacks. - Building heights 3-4 stories.

16 2017 Draft Master Plan Downtown Form and Site Design: - Reinforce pedestrian activity along streets with maximum 12-foot building setbacks. - Building heights 3-4 stories. - Architecture compatible with sidewalks, providing attractive interface between buildings and pedestrians with generous windows, building recesses and details. - Preserve historic buildings.

2017 Draft Master Plan Downtown Streetscape and Public Spaces: - Implementation of DDA improvement projects (brick paver upgrades, traffic signal mast arms, landscaping and general improvements).

17 2017 Draft Master Plan Downtown Streetscape and Public Spaces: - Implementation of DDA improvement projects (brick paver upgrades, traffic signal mast arms, landscaping and general improvements). - Manage Kellogg Park to complement businesses & promote activities. - Promote public and private plazas, outdoor cafes and pedestrian areas. - Maintain and enhance quality streetscape and public sidewalks.

- New parking lots and structures complement street and pedestrian areas.

18 2017 Draft Master Plan Downtown Parking and Circulation: - Continue DDA improvements to central municipal parking deck and acquire additional public parking at strategic locations. - New parking lots and structures complement street and pedestrian areas. - Screen parking with perimeter landscaping, knee walls or ornamental fencing. - Connect pubic parking via pedestrian passageways. - Integrate any new parking structure within retail buildings.

19 2017 DDA Goals Goal Status Budget Decide on parking, including paid parking in DDA and, if applicable, develop an implementation plan. Select a developer for Saxton s project; finalize financing plan and associated legal documents for development. Work in progress. Developer selected. City Commission dev. legal docs. Finalize Wilcox Fountain design & construction schedule. Bid packets mid-feb.; const Paid Parking Infra. $600,000 Engage community & finalize decision on Kellogg Park upgrades. On hold until fountain is complete. $1,000,000 Finalize upgrades to DDA website & other social media platforms. Develop budget for pedestrian crossing signals at: Main/Church, Harvey/Penniman, Harvey/Wing & Main/Wing. Completed. Estimates complete; financing TBD. $750,000 Central parking deck renovations Scheduled 2018 $500,000 Tree/bench/trash can replacements; pkg. lot resurfacing $1,000,000 Streetscape upgrades; DDA streetlight LED lighting Downtown wayfinding signage $150,000 TBD

20 2017 DDA Goals Goal City Commission Master Plan Decide on parking, including paid parking in DDA and, if applicable, develop an implementation plan. Select a developer for Saxton s project; finalize financing plan and associated legal documents for development. Finalize Wilcox Fountain design & construction schedule. Engage community & finalize decision on Kellogg Park upgrades. Finalize upgrades to DDA website & other social media platforms. Develop budget for pedestrian crossing signals at: Main/Church, Harvey/Penniman, Harvey/Wing & Main/Wing. Central parking deck renovations Tree/bench/trash can replacements; pkg. lot resurfacing Streetscape upgrades; DDA streetlight LED lighting Downtown wayfinding signage

21 Goal Setting Exercise What? What is your top priority for the DDA in the next year or two? So What? Why is that priority important? Now What? How would you propose to make that priority a reality? Parking Saxton s Kellogg Park Pedestrian Crossings Pedestrian Wayfinding

22 Saxton's Property Monthly Costs January 2018 ITEM COST Electricity $ Gas $1, Water $ Boiler Service Call-Dunlap $89.95 TOTAL EXPENSES: $1, TOTAL RENT COLLECTED: $4, SURPLUS/DEFICIT: $2,977.06

CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING PLYMOUTH CITY HALL Thursday, July 13, 2017, 7 p.m.

831 Penniman Ave. Plymouth MI 48170 Ph: 734.455.1453 Fax: 734.459.5792 CITY OF PLYMOUTH DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING PLYMOUTH CITY HALL Thursday, July 13, 2017, 7 p.m. 1. Roll Call 2.