REGULAR MEETING OF THE BOARD OF DIRECTORS September 8 & 9, 2018, 8:30 a.m., Etobicoke, ON AGENDA INDEX

Transcription

1 REGULAR MEETING OF THE BOARD OF DIRECTORS September 8 & 9, 2018, 8:30 a.m., Etobicoke, ON AGENDA INDEX Discussion Items Consent Agenda Items Agenda Item Board Member Manager 1. CALL TO ORDER & ATTENDANCE 2. AGENDA 2.1 Consent agenda review/approval 2.2 Regular agenda review/approval 3. CHAIR S REMARKS/REPORT 4. ADOPTION OF MINUTES 4.1 Minutes of the August 7, 2018 Special Board Meeting 5. BUSINESS ARISING FROM PREVIOUS MINUTES 5.1 Business arising 6. GIFTS & DONATIONS 7. FORMAL PRESENTATIONS TO THE BOARD 8. CORRESPONDENCE AND/OR PETITIONS 8.1 Response to Heather Langfeld re: 2018 AGM Conflicting with the OCKC show 8.2 Response to Dr. Joanne Reichertz, President, Poodle Club of Canada re: Request to form an ad hoc committee to investigate the feasibility of allowing Parti-colour Poodles to be exhibited as a separate breed in conformation shows 8.3 Thank you from Brad Ellwood (Purina contest winner) re: the experience of attending the CKC AGM and the warm hospitality and friendliness extended to him as a new CKC member 8.4 from Mike MacBeth congratulating the CKC on the CKC Annual Report 8.5 Correspondence with FCI clarifying the CKC s position on FCI member judges judging at CFC events in Canada. 8.6 Correspondence with David Hennessey re: his suggestions to enhance the exhibitor experience at Conformation Shows 8.7 Letter to Craig Sauvé, Montréal City Councillor re: Animal Control By-law 9. STRATEGIC PLAN UPDATE 9.1 Strategic Planning Committee Report 10. EXECUTIVE DIRECTOR'S REPORT 10.1 Executive Director's Report Larry Kereluke

2 Pre-Budget Business Plan Discussion Paper Larry Kereluke 11. INDEPENDENT STANDING COMMITTEES Audit Committee 11.1 Audit Committee Report Sandra Piperias 11.2 Legal Review of the Audit Planning letter (Auditors Sandra Piperias Responsibilities for Detecting Fraud) from BDO 11.3 Recommendation for an External Investigation of the Bank Sandra Piperias Fraud Incident (IT Hacking) 11.4 Financial Reports (2018 Q2) Sandra Piperias 11.5 Excess Income Accumulation Policy Sandra Piperias 11.6 Board and Committee Expense and Travel Policy Sandra Piperias 11.7 Employee Expense and Travel Policy Sandra Piperias 11.8 Banking Resolution Sandra Piperias Registration Committee 11.8 Amendment to the Policy and Procedure Manual, Chapter IV, Registration, Section I, Add New Subsection 2 b) 11.9 AKC Requesting Permission from the CKC to Register the Boerboel Breed for Dogs and Litters Polling Results of Azawakh Protecting Kennel Names - Policy and Procedures Manual, Chapter IV, Registration, Section N, Subsection 6 (c) Linda St-Hilaire 12. STANDING COMMITTEES & COUNCILS Agility Trial Council 12.1 Amendment to the Policy and Procedures Manual, Chapter VI, Shows & Trials, Appendix 2 (Agility Trials distance) Linda St-Hilaire Board Orientation and Education Committee Professional Development Lendra Barker Breeder Relations Committee 12.3 Report on Referral: Master Breeder/International Master Richard Paquette Emily MacKinnon Breeder Programs 12.4 Breeder Relations Committee Update Richard Paquette Emily MacKinnon Communications Committee 12.5 Communications Committee Update Richard Paquette Emily MacKinnon Conformation Council 12.6 Motion Conformation Show Rules & Regulations, Section 12.8 Event Officiating Committee 12.7 Amendment to the Policy and Procedures Manual, Chapter VI Shows & Trials, Section Q, 3 (d) Judges Guidelines (Contracts and Cancellations) 12.8 Report to the Board: Motion Amendment to the Conformation Show Rules & Regulations, Chapter 4 Judges, Section 4.4 Judging the Dogs 12.9 Report to the Board: Motion , Amendment to the Policy and Procedures Manual, Chapter VII Judges, Section K Applicant Lure Coursing Field Trial Judge Report to the Board: Motion , Amendment to the Policy and Procedures Manual, Chapter VII Judges, Section I Applicant Draft Dog Test Judge

3 12.11 Referral to the Legislation Committee, Policy and Procedures Manual, Chapter VII Judges, Section P Removal of Judging Privileges Report to the Board: Age of Majority Amendment to the Policy and Procedures Manual, Chapter VII Judges, Section B. 11 Observer Program Amendment to the Policy and Procedures Manual, Chapter VI Shows & Trials, Section R Approval of Judges, Sub-Section 2 (c) Conformation Events Executive Performance & Compensation Review Committee ED Review Committee report Larry Kereluke Genetics and Medical Committee Back-Cross Dalmatians Emily MacKinnon Motion Report from the Genetics & Medical Emily MacKinnon Committee on Chemical Sterilization Amendment to the Policy and Procedures Manual, Chapter VI Emily MacKinnon Shows & Trials, Sections V and X CKC Infectious Diseases Statement Emily MacKinnon Legislation Committee Policy and Procedures Manual, Chapter III, Membership, Code of Practice for CKC Member Breeders Policy and Procedures Manual, Chapter IV, Registration, Appendix 3 Miscellaneous Service Fees Policy and Procedures Manual, Chapter IV, Registration, Procedure RG002 Proposed Changes to a Breed Standard, Subsection Amendment to the Policy and Procedures Manual, Chapter VI Shows & Trials, Section P New Events, Therapy Dogs Policy and Procedures Manual, Chapter VI, Shows & Trials, Section X. Canine Companion Number (CCN), Subsection 3. Eligibility Obedience Council Continuing Education Program for Obedience Judges Pointing Breeds Field Trial Council Amendment to the Pointing Field Trial Rules & Regulations, Chapter 3 Judges, Section Eligibility for Approval to Judge Amendment to the Pointing Field Trial Rules & Regulations, Chapter 6 Entries, Section 6.4 Bitches in Season Amendment to the Pointing Field Trial Rules & Regulations, Chapter 9 Stakes & Championship Points (Section 9.1) New Section, Pointing Field Trial Rules & Regulations, Chapter 9 Stakes & Championship Points New Section, Pointing Field Trial Rules & Regulations, Chapter 11 Trial Procedures, Section 11.6 Tracking Collars Amendment to the Field Dog & Water Test Rules & Regulations, Chapter 10 Standard of Performance, Section Field Dog Junior Test Amendment to the Field Dog & Water Test Rules & Regulations, Chapter 11 Additional Regulations, Section 11.1 (c) Tracking Collars, Add New (viii) New Section, Field Dog & Water Test Rules & Regulations, Chapter 11 Additional Regulations, Section 11.1 (c) Tracking Collars. Add New 11.14

4 12.34 Refer to the Event Officiating Committee: New Section, Policy and Procedures Manual, Chapter VII Judges (New Section F Applicant Pointing Field Trial Judges) Responsible Dog Ownership Committee Policy and Procedures Manual, Chapter XII Regulatory, Add Position Statement: Importation of Dogs into Canada Scent Detection Council Amendment to the Policy and Procedures Manual, Chapter VII Judge, Section L Applicant Scent Detection Judges Sprinter Council Housekeeping Amendments to the Sprinter Rules & Regulations Lynne Bruce Emily MacKinnon The following committees & councils have not submitted items for this agenda: Beagle & Basset Hound Field Trial Council Paul Oslach Breed Standards Committee Club Recognition Committee Lynne Bruce Draft Dog Test Council Dave Gilmour Earthdog Test Council Thom Nesbitt Herding Field Trial Council Lendra Barker Junior Kennel Club Richard Paquette Lure Coursing Council Lynne Bruce Retriever Field Trial Council Retriever Hunt Test Council Dave Gilmour Rules of Eligibility Committee Spaniel Council Thom Nesbitt Tracking Test Council Lendra Barker Working Certificate Test Council Paul Oslach 13. SELECT COMMITTEES Breeding Age Ad Hoc Committee 13.1 Ad Hoc Committee Report Registration of Litters Breeding Age Restriction 13.2 Amendment to the Policy and Procedures Manual, Chapter IV, Registration, Section E, Registration of Litters, Subsection 6 Canine Good Neighbour (CGN) Program Ad Hoc Committee 13.3 Appoint CGN Committee Linda St-Hilaire Emily MacKinnon ERP Steering Committee (IT4YOU) 13.4 IT4YOU Committee report Andrew McCallister RG004 Ad Hoc Committee 13.5 Amendment to the Policy and Procedures Manual, Chapter IV, Registration, Procedure RG004 Procedure for Adding a Breed to the Miscellaneous List for Event Participation and for Recognition Purposes The following Select Committees have not submitted items for this agenda: Akita Breed Ad Hoc Committee Linda St-Hilaire 2019 Annual General Meeting Planning Committee Larry Kereluke

5 Professional Dog Grooming Feasibility Study Group 14. GENERAL BUSINESS 14.1 Review/refer Items Raised by Members at the 2018 AGM Richard Paquette 14.2 Terms of Reference for 2019 AGM Planning Committee 14.3 Amendment to the Therapy Dog Title Application Form Dave Gilmour 14.4 Discussion on Moving Chase Ability Under the Sprinter Council Lynne Bruce 15. NEW BUSINESS 16. ANNOUNCEMENTS 17. SET/CONFIRM MEETING DATES AND LOCATIONS 18. ADJOURNMENT