MEETINGS HELD WITH SYNNEX CONCENTRIX PRIOR TO CONTRACT AWARD

Transcription

1 MEETINGS HELD WITH SYNNEX CONCENTRIX PRIOR TO CONTRACT AWARD Please note that as per the FoI request the number of attendees identified against either HMCTS or Synnex Concentrix UK Ltd are the number of attendees representing that party and may not be directly employed by that party. Bidders Conference Day 2 nd April 2014 Number of Representatives 6 National Compliance and Enforcement Services Site Visits 8-10 April 2014 Number of Representatives Day 1 Day 2 Day 3 Outline Proposals - Bidders Presentation 13 May 2014 Number of representatives 6 Synnex Concentrix 10 Initial Bids - Developmental Discussion workshop Date Workshop Number of Representatives 17 June 2014 ICT 19 June 2014 Mobilisation, Transition and

2 Transorfmation 19 June 2014 Contract and Commercial 24 June 2014 Operational 25 June 2014 ICT HMCTS 6 26 June 2014 Operational 30 June 2014 Operational HMCTS 10 2 July 2014 ICT 3 July 2014 ICT 10 July 2014 Contract and Commercial 10 July 2014 Libra Green on Black demonstration HMCTS 1 Final Bids - Negotiation Workshops Date Workshop 18 November 2014 Operations; Mobilisation, Transition and 20 November 2014 Contract and Commercial; Finance HMCTS 6 Synnex Concentrix 9 Synnex Concentrix 7 27 November 2014 Operations 3 December 2014 Operations; Mobilisation, Transition and 3 December 2014 Finance 8 December 2014 Contract and Commercial 8 December 2014 Mobilisation, Transition and Final Bids - Further Negotiation and feedback Workshops Date Workshop 26 January 2015 Mobilisation, Transition and

3 27 January 2015 ICT 28 January 2015 Contract and Milestones 29 January 2015 Finance Further Meetings with Synnex Concentrix Date Meeting 10 February 2015 Competition timetable and next steps 16 February 2015 Meeting with Chief Executive of HMCTS and Director of Crime & Enforcement 17 February 2015 Dependencies Meeting HMCTS 4 Synnex Concetrix 6 18 February 2015 Transition Planning Meeting HMCTS 26 February 2015 Commercial and Contractual meeting 5 March 2015 ICT Dependencies 12 March 2015 Milestones and Transition Plan 24 March 2015 Profile Delivery HMCTS 4 16 April 2015 Termination for Convenience Charges 21 April Discussion on outstanding TUPE issues 28 April 2015 Assumptions, dependencies and Milestones 7 May 2015 ICT Early Works Pre Planning Session 12 May 2015 IT assumptions and dependencies meeting HMCTS 9 Synnex Concentrix - 4 Synnex Concentrix 7 15 May 2015 Commercial and Contractual HMCTS 9 18 May 2015 ICT Early Works Data Migration Workshop 1

4 18 May 2015 Stakeholder and Staff Communications Planning Meetings 20 May 2015 ICT Early Works LibraWeb Interface Orientation and Design 28 May 2015 Introduction meeting between Synnex Concentrix and their sub-contractor 28 May 2015 Further meeting between Synnex Concentrix and their sub-contractor 28 May 2015 ICT Early Works Data Migration Workshop 3 Issue Resolution 2 June 2015 ICT Libra / CESP Interface Workshop IIb Interface Analysis (Integration Workstream Workshop 2) HMCTS 4 HMCTS 13 Synnex Concentrix Information not held 3 June 2015 Gateway review pre meeting 3 June 2015 Gateway review HMCTS 4 3 June 2015 Updated Pre-Qualification Questionnaire and Bidder Response Requirements 10 June 2015 ICT Data Migration Workshop Options and Issues 10 June 2015 Employee Relations Meeting 10 June 2015 Meeting with Essex Police 12 June 2015 ICT Integration IV and Transition Plan Review 15 June 2015 Assumptions and dependencies Meeting 18 June 2015 Introduction meeting with Warwickshire Police 25 June 2015 Replacement Arrangements for Programme Executive Role HMCTS 6 Warwickshire Police 2 1 Jul 2015 Teleconference with State of State of California 1

5 California 1 Jul 2015 Teleconference with State of IOWA 1 July 2015 Introduction meeting to Synnex Concentrix new Head of 2 July 2015 Introduction Meeting with Manpower board sponsor 12 July 2015 Introduction meeting with Synnex Concentrix s new head of transformation 13 July 2015 Introduction with Synnex Concentrix sub-contractor 14 July 2015 Further meeting with Synnex Concentrix s new head of transformation 6 August 2015 Meeting with Senior HMCTS staff and Synnex Concentrix State of IOWA 1 HMCTS 1 12 August 2015 am Contract discussions HMCTS 6 12 August 2015 pm Contract review meeting 20 August 2015 Her Majesty s Treasury meeting with Synnex Concentrix HMT 2 Synnex Concentrix 1 26 August 2015 ICT Meeting HMCTS 9 9 September 2015 Contract discussions