AGENDA NOTES REGULAR MEETING 6:30 P.M., TUESDAY, AUGUST 18, 2015

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1 AGENDA NOTES REGULAR MEETING 6:30 P.M., TUESDAY, AUGUST 18, Call to order by Mayor Pledge of Allegiance to the Flag and Invocation. 2. Citizen s participation from floor limited to 3 minutes per speaker. Any person, resident or non-resident, wishing to address the Board of Aldermen may approach the podium and state their name, address and comments. Non-residents are invited to speak first, followed by residents of the city. Although we are readily available outside our formal meetings, this will be your only opportunity to offer your thoughts during this evening's meeting as comments from the floor will not be taken during the regular meeting. Although certainly welcome, you are not required to stay for the remainder of the meeting and may exit the Council Chambers in a quiet and respectful manner. CONSENT AGENDA ITEMS 3. Approve minutes from meeting of August 4, (copy enclosed) 4. Approve Financial Report for July, (copy enclosed) 5. Verify receipt of Petition for Voluntary Annexation from Missouri Highways and Transportation Commission and set public hearing for September 15, 2015, at 6:30 p.m. (copy enclosed) As the Board knows, the City of Perryville has entered into a contract with MoDOT to build an industrial connector road through the City's industrial park. This connector will begin at the North Main Street intersection and will join Highways 51 and 61 and, in that process, create significant opportunities for additional business development. This annexation request will also allow the community to relocate a single city limit sign to the north side of Main Street, as opposed to having a city limit sign on Main Street, Perryville Boulevard and the new connector street. This annexation only affects the Highway Department's right of way. 6. Approve bids received for 2015 Safety Playground Surface (Climbing Rock) Project and award to US Toy/Constructive Playthings per recommendation from Parks & Recreation Director Cadwell - $18, (copy enclosed) This is a playground surface grant from the Missouri Department of Natural Resources (DNR) to help fund a rubberized surface at the climbing rock, a location the Board has frequently expressed concerns with storm water washing away the wood chips.

2 -2-7. Approve bids received for two lawn mowers for the parks and award to Davis Farm Supplies per recommendation from Parks & Recreation Director Cadwell - $16, (includes trade-in deductions). (copy enclosed) These are budgeted items to help maintain the park's equipment. Included this time is a side-discharge, zero-turn mower that was highly recommended by turf specialists for the fields in the soccer park. 8. Approve Pay Estimate 4 to Maguire Iron, Inc., relative to Tank Repairs & Painting Project - $3, (copy enclosed) The work to the French Lane water tank is nearly complete. Further, this same work has been reviewed and approved by Project Engineer Mark Bloome. 9. Approve Pay Estimate 2 to Maguire Iron, Inc., relative to Tank 3 Mixing Unit Project - $14, (copy enclosed) The contract's total value is $41,443 and relates to the work of adding a mixing system to the water tower in the Industrial Park near TG. 10. Approve request from Ashley Pritchard on behalf of Options for Women to hold a 5K Run on Saturday, October 24, (copy enclosed) The original request by Ms. Pritchard was declined by staff as the organization is physically located in Ste. Genevieve. After further discussions, it is evident they provide services to both Perry and Ste. Genevieve Counties, to the degree their Board includes several Perryville residents. In addition, they have a suitable number of volunteers lined up to assist in their event. As such, staff believe it would be appropriate to assist in their requested event. 11. Approve request from Lori Strode on behalf of USSSA to charge admission fees at the girls fast pitch tournaments held on October 17-18, 2015, and April 29-May 1, 2016, in City Park. (copy enclosed) Ms. Strode has previously hosted tournament events here in Perryville. Those events went well and she would like to again bring her tournaments to Perryville. She and her group have been good to work with and staff supports this request. Although common for indoor events, Ms. Strode was the first to request to collect admission at the "gate" for softball tournament spectators. Originally, staff recalls the entry fee was $5 but she proposes $7 here. 12. Accept recommendation from Asst. Chief Jones regarding removal of two crosswalks on College Street. (copy enclosed) Staff recently met with Superintendent Ireland regarding this issue and the installation of proposed sidewalks along Schindler Road. Regarding crosswalks, there is an awkward area between Perryville High School and the District #32 administration building that contains 3 crosswalks within a 75' distance. After much review and consideration, it is the Police Department's recommendation to eliminate two of the crosswalks and focus traffic on what is believed to be the best route. District Administration agreed with this recommendation. END OF CONSENT AGENDA 13. Presentation regarding City Park Sinkhole Stabilization proposal from Jason Crites, of Missouri Department of Conservation. (copy enclosed) Sometime ago, staff presented the idea of working with the Department of Conservation to add a native plants "garden" area in the City Park. This "garden" would be located in a perimeter area that is marked by the presence of several sinkholes. The plants selected will help provide stability for that area while also

3 -3- providing a vegetative buffer to cleanse the water entering the cave systems. The Department of Conservation is willing to share in the initial costs of this project, although the city would be responsible for long-term maintenance and care. This is similar to our tree planting partnership at the Waste Water Treatment Plant. 14. Presentation regarding the City Audit from Jeff Hay, of Kerber, Eck & Braeckel. (copy enclosed) It is again time for the annual audit to be presented to the Board of Aldermen. Staff is pleased to announce it is again a "clean" audit. 15. Review request from Dianne Brown on behalf of the Ladies of Charity Food Pantry to place a banner over St. Joseph Street regarding their Night of Thunder Car Show fundraiser. (copy enclosed) Although the decision belongs to the Board of Aldermen, staff has significant concerns with the precedent approving this request would set (especially in light of recent Supreme Court rulings). Thus far, banners over the streets have been reserved for community-wide events such as Mayfest and Downtown Cruise-ins. This is a different type event in that it is a benefit for a single private entity. Approving this request could pave the way for many more similar requests to follow. 16. Review Downtown Grant Structural Application received for (copy enclosed) As requested, the EDA office has solicited grants for the 2015 downtown redevelopment cycle and the applications have been reviewed by the Downtown Revitalization Committee. EDA Director Scott Sattler will detail their recommendations for the Board's consideration. 17. Discussion regarding proposed sidewalk project to include connecting sidewalks on Schindler Road, Edgemont Boulevard, and North Main Street. (copy enclosed) At mentioned above, staff recently met with Superintendent Ireland regarding several projects around District #32's campus. At question here is the sidewalk along Schindler Road. It was originally proposed several years ago to be located on existing ROW on the north side of the road. At last consideration, the Board discussed moving to the south (school) side of the road. At this time, staff again suggest locating it on the north side. Given the newly added vehicular driveways for entrance and exit for the elementary school is on the school side, the Superintendant and staff believe it is safest to move pedestrian traffic to the other side of the street so much as possible. In turn, the school would connect a new sidewalk to Schindler Road and direct students to use that route. 18. Discussion regarding 2015 Perryville Community Survey questions. (copy enclosed) Attached is the proposed survey tool for this year's citizen survey. The majority of the questions remain unchanged (which will help us establish trends) but there are some new questions added which are highlighted for your convenience. Specifically: #8 is about the park's master plan; #10 is about extending a park tax to help provide much needed maintenance to the park center and county buildings; #12 is about rental property inspections; #13 is about a potential hotel room tax for tourism; #16 is about installing sidewalks throughout town; #18 is a modified version of our previous communication question; #20 considers user preferences for utility rate increases; #21 is for sewer plant bonding; and #30 gauges public image of each of our departments.

4 Resolution No Engaging Gilmore & Bell as Special Counsel and Bond Counsel in connection with the potential establishment of the Perryville Veterans Plaza Community Improvement District. (copy enclosed) This matter has been discussed by the Board and will provide legal counsel as the community considers enhancing its veterans museum and tourism position. 20. Resolution No Accepting Voluntary Annexation from Missouri Highways and Transportation Commission. (copy enclosed) See #5 above. 21. Bill No for Ordinance No Establishing Property Tax Rate re Bond Indebtedness second reading and final passage. (copy enclosed) This is a necessary process and is required by law, regardless if the actual rates will be changed or not. 22. Bill No for Ordinance No Establishing Property Tax Rate re General Revenue and Park second reading and final passage. (copy enclosed) This is a necessary process and is required by law, regardless if the actual rates will be changed or not. 23. Bill No for Ordinance No Providing for a Special Election concerning the collection of city property taxes by the Perry County Collector and elimination of the City Collector position second reading and final passage. (copy enclosed) City Collector Lori Carroll has advised City Administration this will be her last term as the City's tax collector. There have been periodic discussions for many years with County Collector Rod Richardet regarding his office assuming the duties of the City's collector. This will allow for many operational efficiencies currently unrealized, eliminate some customer confusion regarding which bill is paid where, and also provide for more customer convenience (one check, one line). 24. Bill No for Ordinance No Amending Title13, Chapter and Chapter of the Code of Ordinances relative to refund of meter and security deposits second reading and final passage. (copy enclosed) At one time, the City collected utility deposits from both homeowners and renters. Several years ago, the policy changed to only require deposits from those renting since homeowners are unable to simply "up and move" with bills unpaid. At this time, staff would like to discuss the possibility of returning the homeowner deposits that were collected previously. 25. Bill No for Ordinance No Amending Title 8, Chapter 8.16 of the Code of Ordinances relative to collection of solid waste second reading and final passage. (copy enclosed) After much debate and discussion, the Recycling Center Board has determined a $1/month user fee is necessary to continue curbside pickup. A sticker will be placed on user totes the week of August 17 th to ensure this change is communicated to all. 26. Bill No for Ordinance No Accepting a general warranty deed from Ronald F. Laurentius and Cheryl L. Laurentius for property located at 330 South Main Street second reading and final passage. (copy enclosed) For decades, city leaders have entertained the idea of connecting Edgemont Boulevard directly to Main Street. After years of such debate, the Board of Aldermen directed City Administration to begin acquiring necessary properties for such an extension. This is one of those properties.

5 Bill No for Ordinance No Accepting a general warranty deed from Robert E. Johnson, Jr. and Virginia R. Johnson for property located at 326 South Jackson Street second reading and final passage. (copy enclosed) See No. 26 above. 28. Bill No for Ordinance No Entering into an agreement with CE Contracting relative to French Lane and St. Joseph Water Main Overbuild and Replacement Project second reading and final passage. (copy enclosed) This is part of the Board-approved water system updates. Staff continues to work diligently to acquire necessary easements for this and other similar projects and it is hoped those will be in hand in the near future. 29. Bill No for Ordinance No Amending Title 10, Chapter of the Code of Ordinances relating to crosswalks by adding thereto a crosswalk on Star Street at the sidewalk connecting Star and Drury Lane - second reading and final passage. (copy enclosed) Similar to the Blake Street intersection, the soccer board expressed concerns with young people crossing at this intersection (near John Hagan's shed) on both bike and foot. Major Jones and the Police Department reviewed the matter and concurred with their suggestion of adding signs and a crosswalk. 30. Bill No for Ordinance Accepting an easement deed from Claude and Rachel Wells relative to natural gas line project first reading. (copy enclosed may be read by title only) It remains our goal to acquire necessary easements and install gas lines prior to the upcoming winter heating season. Staff still believes this is possible and even likely, although several things, most importantly weather, must work in the City's favor. 31. Bill No for Ordinance Amending Title 10, Chapter of the Code of Ordinances relative to disabled parking first reading. (copy enclosed may be read by title only) It was time to update our ordinance for disabled parking spaces throughout town. Although violations on city property can be immediately enforced, violations on public property would be initiated by a complaint. 32. Bill No for Ordinance Entering into an agreement with US Toy/Constructive Playthings relative to the 2015 Safety Playground Surface (Climbing Rock) Project first reading. (copy enclosed may be read by title only) See No. 6 above. 33. Bill No for Ordinance Entering into a contract with Crawford, Murphy & Tilly, Inc., regarding Fuel Storage Facility at Airport Supplement No. 1 relative to Construction Services first reading. (copy enclosed may be read by title only) This work will include CMT's onsite inspection services, preparing pay requests, change orders and other documentation, reviewing shop drawings, and closeout documentation such as final report and record drawings. Stantec s (subcontractor that designed the fuel farm) work is also for review of shop drawings (they ll handle the more detailed fuel-related drawings), as well as a couple site visits. 34. Bill No for Ordinance Accepting an easement deed from Sharolyn K. Brown relative to sinkhole maintenance first reading. (copy enclosed may be read by title only) 35. Committee Reports: Public Works, Public Safety, Finance, Liaison, and Economic Development.

6 Report by City Administrator: City/County Collections Merger (copy enclosed) 2014 MoDOT Traffic Count Study (copy enclosed) Guns and Hoses Event (copy enclosed) Senior Olympic Dinner Invitation (copy enclosed) Charter Communications and Fox 2 KTVI (copy enclosed) In God We Trust logo on police cars (copy enclosed) Report by City Engineer. 38. Report by City Attorney. 39. Board concerns and comments and any other non-action items. 40. Adjourn.