HOLBEACH CEMETERY CHAPELS TRUST Photography Competition 2017

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1 PHOTOGRAPHY COMPETITION - PLEASE READ THESE INSTRUCTIONS CAREFULLY Terms and Conditions: THE COMPETITION The Holbeach Cemetery Chapels Photo Competition (the Competition) is being run by The Holbeach Cemetery Chapels Trust Ltd (we/us), a registered charity, whose registered office is 5 Langwith Drive, Holbeach, Spalding, Lincolnshire PE12 7HQ. The Competition is open to everyone (you). If you are aged under the age of 18 on or after the closing date, you must have written consent from a parent or guardian above the age of 18 before entering. All entries (Your Image) must be ed to info@holbeachcemeterychapels.org.uk and accompanied by an entry form. Please type the words Photography Competition Entry in the subject field. You will receive confirmation of your entry and details of your unique ID number. Please quote this ID number in all correspondence. You can use any type of camera to create your Image and the minimum size required is 3000 x 2000 pixels. It is recommended that you use the highest image quality setting your camera can achieve. Images must be in jpg format. Only one image is allowed to be entered per person and only one prize will be awarded per person. The closing date for entries is 23:59 hours on Friday 31 st March Entries received after this time/date will not be included in the competition. We reserve the right to verify the eligibility of all entrants. COSTS & SUBMISSION Entry to the competition is free. Entry to the competition can only be made by .

2 beacg ENTRY THEME The theme of the competition is Holbeach Cemetery the chapels and their environment and your entry must reflect this. We are looking for pictures that capture the essence of the site. Pictures can be taken in either black & white or colour. For this competition, the term Holbeach Cemetery, refers to the site situated in Park Road, Holbeach, PE12 7EE. Please refer to Appendix A before visiting the cemetery. WINNING AND RUNNERS UP The entries to the competition will be judged as three age groups: 5-11 years, years and 18 and over. The overall winner will be the person whose image is judged as the best submitted image for that age group. All other entrants ( runners up ) will receive a Certificate of Merit. JUDGING The overall winner and runners up will be selected by a panel of judges after the closing date. All winners will be notified by after the judging panel has made its decision. If you have not received an from us within 21 days after the competition closes, please assume that you have not been chosen as the winner on this occasion. The decision of the judging panel is final and no correspondence will be entertained. We reserve the right to not consider an entry for whatever reason and remove it from the competition.

3 COPIES Please ensure that you keep copies of your submitted image. We cannot be held responsible for the safe storage and backup of entries you submit to the competition, including Acts of God which may cause the images to be destroyed or damaged. PRIZES The overall winner will receive a 24" by 16" canvas wrap (or nearest equivalent) of the winning image. In addition, the winning image from each age group will be used by The Trust in their publicity and promotion material and uploaded onto their website as part of their home-page gallery. The winning image from each age group will also form part of a photographic exhibition to be held at the Holbeach Cemetery Chapels Open Day on 22 nd April Prizes are subject to change and extra prizes may be added. Runners Up will each receive a Certificate of Merit. Images will form part of a photographic exhibition to be held at the Holbeach Cemetery Chapels Open Day on 22nd April Prizes are subject to change and extra prizes may be added. We reserve the right to substitute a prize with something of equal value as necessary. There is no cash alternative and none of the prizes are transferable. COPYRIGHT LICENCE, USAGE AND PERMISSIONS By entering the competition, you agree: To grant Holbeach Cemetery Chapels Trust Ltd free of any charge, an unrestricted and unlimited non-exclusive licence to display, use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, sub-licence and/or sell the image. That The Holbeach Cemetery Chapels Trust Ltd can make the image available to their partners currently the Heritage Lottery Fund, Heritage Lincolnshire, Lincolnshire County Council and The Architectural Heritage Fund, including volunteers or contracted staff, the public, corporate partners, funders and/or third party organisations working with The Holbeach Cemetery Chapels Trust Ltd now or in the future, in whole or any part via an electronic storage or retrieval system such as a

4 photo library or archive now in existence or invented after this date or by means of electronic or data transmission (i.e. ). The Holbeach Cemetery Chapels Trust Ltd can use the image about the charity s various activities such as but not limited to Holbeach Cemetery Chapel Trust publications, presentations, talk/event material, websites or marketing materials, products, national/local press for publicity, promotion and/or campaign purposes. The image is your own original work, that you have the right to give The Holbeach Cemetery Chapels Trust Ltd a licence to use it in the ways set out above and that you have the permission of people who feature in the image you submit to this competition. If those people are under 18 you have the permission of their parent or guardian. Not to hold The Holbeach Cemetery Chapels Trust Ltd liable for any damage caused by the use or inability to use the image and from any claims concerning the use of the image that have been breached by you. The image does not contain computer damaged material, such as virus and the like and understand that The Holbeach Cemetery Chapels Trust Ltd cannot provide insurance or financial cover in any event for loss or damage of the image. The Holbeach Cemetery Chapels Trust Ltd: Agrees that it will not use the image without appropriate acknowledgement to you, the photographer. Will not accept an image that infringes on any trademark, copyright, trade secret, right of privacy, patents, right to publicity or any other applicable law or right. DELETION OF IMAGES You can withdraw your image from the competition at any time up to the closing date by ing info@holbeachcemeterychapels.org.uk Please type the words Photography Competition Request to Withdraw in the subject field and quote your unique ID number.

5 PUBLICITY After the closing date, should you wish to withdraw your entry from judging you must contact us by at using the address you used to register, providing your full name and quoting the image title and ID number of the image you wish to withdraw. Please type the words Photography Competition Request to Withdraw from Judging in the subject field. The winners and runners up agree to take part in post-competition publicity with The Holbeach Cemetery Chapels Trust Ltd and we reserve the right to use their names in any publicity. CHANGES TO THE RULES We reserve the right at our absolute discretion to change the rules of the competition while it is running if it appears to us that it would be equitable or desirable to do so. We will publish the amended version with a last updated date on the document and/or the website. It is your responsibility to check regularly to make sure you are aware of any updated information. If you do not agree to any changes to these rules, then your only remedy is to withdraw from the competition. BREACH OF THE RULES Any breach of these rules by you will void your entry if a breach has occurred, but is discovered after the award of a prize, we may require the return of that prize. GOVERNING LAW This contract shall be construed as per and governed by English Law and that parties hereby submit to the jurisdiction of the English courts. Last Updated: 12 th January 2017

6 APPENDIX A: PHOTOGRAPHY COMPETITION 2017: PLEASE READ CAREFULLY Visiting Holbeach Cemetery, Park Road, Holbeach PE12 7EE 1. Holbeach Cemetery (Park Road) is open to the public from hours until one hour before sunset every day. 2. The main entrance is situated in Park Road, Holbeach PE12 7LL. 3. Free parking is available immediately in front of the cemetery and along Park Road, where much of the parking is under trees. 4. The nearest public toilets are in Carter s Park, which is situated across the road from the main cemetery entrance in Park Road. They remain open to the public during the same daylight hours shown above. 5. Eating establishments providing hot and cold food to eat-in or takeaway can be found in the High Street, Holbeach which is an approximate 5-minute walk from the cemetery. There are a few rubbish bins within the cemetery but these are primarily for green-waste. We ask that visitors take any non-green waste away with them. 6. The cemetery remains an active place of remembrance and visitors are asked to respect those who are mourning or remembering friends and loved ones accordingly. 7. The cemetery has large areas of groundworks which are exposed to the elements. There is no public shelter within the cemetery, so please remember that weather can change. Visitors are urged to use sun creams and hats if hot/sunny and to wear protective clothing if wet. 8. Conditions for moving around the site are generally good, with most of the terrain consisting of mown grass and paths. In the main these areas are level but they can vary, particularly when accessing the older parts of the cemetery which are prone to unevenness from tree roots etc. Older graves have fallen and many are bordered by corner stones, all of which can present a trip hazard. Visitors are therefore advised to wear secure, non-slip footwear to maximize their safety and avoid not getting too close to gravestones as these may be unstable.

7 9. In recent weeks, the high winds have caused branches of older trees to fall, causing damage to the gravestones below. This is entirely unforeseen and visitors are warned to check the weather forecast before attending, along with the site itself. In the event of any concerns please contact Holbeach Parish Council: HOLBEACH PARISH COUNCIL, Coubro Chambers, 11 West End, HOLBEACH, PE12 7LW Tel: Clerk: Christopher Seymour Deputy Clerk: Teresa Daisley 10. If you have any concerns about visiting the cemetery unescorted, The Trust will be hosting a Cemetery Trail on Saturday 26 th February 2017 in the cemetery, between 3pm-4pm. For more information about this or access to the site please contact the Project Officer on info@holbeachcemeterychapels.org.uk or