How to book a library room using your University O365 Outlook Calendar. Group and individual bookable study rooms in UK libraries
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1 How to book a library room using your University O365 Outlook Calendar Group and individual bookable study rooms in UK libraries February 2019 Before you get started Make sure that you have access to your University Outlook account, you will be using the calendar function You can use any device to make the booking, the screen view will look slightly different depending on which version of O365 and the type of device you are using Have an idea of where and when you would like to make your booking, and who you would like to attend your study session - remember you can only hold one live 3 hour booking at a time Let s get started 1. Open your University Office 365 calendar 2. Click on the New or + sign. The view on an iphone is shown below. 3. In Title add a description for your booking eg. Library Study Group 4. Invite other People for group room bookings or leave blank for individual rooms 1
2 5. Choose your preferred date and time, remembering that a 3 hour slot is your maximum allowance 6. In the Add Room or Location field start to type in the room description of where you would like to book. Rooms are listed in the format Campus-Building-Room, a full list of library rooms with their descriptions is here. On a phone you will see a list starts to form as you type, you can then choose which room is free or suits you best. On a PC or laptop you will see a screen as shown below with a list of available rooms or all rooms. To the right of your screen you will also see a schedule will start to appear and suggestions for booking. If your preferred location is booked then just choose another room, or change your date/time. 7. When you have completed your choice of room and invited the people you want to attend, click send on the desktop version or the tick on a phone. Booking confirmation 8. You should have successfully made your booking and an will confirm whether it has been accepted or declined. 9. You will now be able to see your booking in your Outlook Calendar. Use this as proof of your booking if anyone else is using the room when you arrive. 2
3 A list of all the Library rooms that can be booked via the Outlook Calendar George Green Library University Park UP-GEORGEGREEN-Student Room Number Outlook description Type of room and number of seats C03 UP-GEORGEGREEN-C03 Group room for 8 C04 UP-GEORGEGREEN-C04 Group room 8 C05 UP-GEORGEGREEN-C05 Group room 4 C06 UP-GEORGEGREEN-C06 Group room 8 C07 UP-GEORGEGREEN-C07 Group room 8 C08 UP-GEORGEGREEN-C08 Group room 8 C09 UP-GEORGEGREEN-C09 Group room 4 C10 UP-GEORGEGREEN-C10 Group room 8 C11 UP-GEORGEGREEN-C11 Group room 8 E03 UP-GEORGEGREEN-E03 Individual room 1 E04 UP-GEORGEGREEN-E04 Individual room 1 E05 UP-GEORGEGREEN-E05 Individual room 1 E06 UP-GEORGEGREEN-E06 Individual room 1 E07 UP-GEORGEGREEN-E07 Individual room 1 E08 UP-GEORGEGREEN-E08 Individual room 1 E10 UP-GEORGEGREEN-E10 Individual room 1 E11 UP-GEORGEGREEN-E11 Individual room 1 E12 UP-GEORGEGREEN-E12 Individual room 1 E13 UP-GEORGEGREEN-E13 Individual room 1 E14 UP-GEORGEGREEN-E14 Individual room 1 E15 UP-GEORGEGREEN-E15 Individual room 1 E16 UP-GEORGEGREEN-E16 Individual room 1 E18 UP-GEORGEGREEN-E18 Individual room 1 E19 UP-GEORGEGREEN-E19 Individual room 1 E20 UP-GEORGEGREEN-E20 Individual room 1 E21 UP-GEORGEGREEN-E21 Individual room 1 E23 UP-GEORGEGREEN-E23 Individual room 1 3
4 Hallward Library University Park UP-HALLWARD-Student (can be booked by all students or members of staff) UP-HALLWARD-PG *(Individual rooms can be booked by Postgraduate students only) Room Number Outlook description Type of room and number of seats 102 UP-HALLWARD-LG102 Group room UP-HALLWARD-LG103 Group room UP-HALLWARD-LG104 Group room UP-HALLWARD-LG123 Group room UP-HALLWARD-LG124 Group room UP-HALLWARD-LG125 Group room UP-HALLWARD-LG127 Group room UP-HALLWARD-LG128 Group room UP-HALLWARD-LG131 Group room UP-HALLWARD-LG135 Group room 4 B324 UP-HALLWARD- B324 Group room 8 B312 UP-HALLWARD- B312 *Post graduate individual room 1 B313 UP-HALLWARD-B313 *Post graduate individual room 1 B314 UP-HALLWARD-B314 *Post graduate individual room 1 B315 UP-HALLWARD-B315 *Post graduate individual room 1 B316 UP-HALLWARD-B316 *Post graduate individual room 1 B317 UP-HALLWARD-B317 *Post graduate individual room 1 B318 UP-HALLWARD-B318 *Post graduate individual room 1 B319 UP-HALLWARD-B319 *Post graduate individual room 1 B320 UP-HALLWARD-B320 *Post graduate individual room 1 B321 UP-HALLWARD-B321 *Post graduate individual room 1 C412 UP-HALLWARD-C412 *Post graduate individual room 1 C413 UP-HALLWARD-C413 *Post graduate individual room 1 C414 UP-HALLWARD-C414 *Post graduate individual room 1 C415 UP-HALLWARD-C415 *Post graduate individual room 1 C416 UP-HALLWARD-C416 *Post graduate individual room 1 C417 UP-HALLWARD-C417 *Post graduate individual room 1 C418 UP-HALLWARD-C418 *Post graduate individual room 1 C419 UP-HALLWARD-C419 *Post graduate individual room 1 C422 UP-HALLWARD-C422 *Post graduate individual room 1 C423 UP-HALLWARD-C423 *Post graduate individual room 1 4
5 Greenfield Medical Library Queen s Medical Centre NMS-MEDSCH-GML-Student A02a NMS-MEDSCH-GML-A02a Clinical studies group room for 2 people A02b NMS-MEDSCH-GML-A02b Group room 6 A02c NMS-MEDSCH-GML-A02c Group room 6 A02d NMS-MEDSCH-GML-A02d Group room 6 A02e NMS-MEDSCH-GML-A02e Group room 8 A27 NMS-MEDSCH-GML-A27 Group room 8 A22a NMS-MEDSCH-GML-A22a Individual or 2 people A22b NMS-MEDSCH-GML-A22b Individual or 2 people A22c NMS-MEDSCH-GML-A22c Individual or 2 people A22d NMS-MEDSCH-GML-A22d Individual or 2 people A22e NMS-MEDSCH-GML-A22e Individual or 2 people A22f NMS-MEDSCH-GML-A22f Individual or 2 people A22g NMS-MEDSCH-GML-A22g Individual or 2 people A22h NMS-MEDSCH-GML-A22h Individual or 2 people A22i NMS-MEDSCH-GML-A22i Individual or 2 people A22j NMS-MEDSCH-GML-A22j Individual or 2 people A22k NMS-MEDSCH-GML-A22k Individual or 2 people Djanogly LRC Jubilee Campus JC-DLRC-Student Group Study room 1 JC-DLRC-GSR1 Group room for 10 Group Study room 2 JC-DLRC-GSR2 Group room 10 Group Study room 3 JC-DLRC-GSR3 Group room 14 James Cameron-Gifford Library Sutton Bonington Campus SB-MAINBLDG-Student A40 SB-MAINBLDG-JCG-A40 Group room 10 A41 SB-MAINBLDG-JCG-A41 Group room 10 A540 SB-MAINBLDG-JCG-A540 Group room 3 B527a SB-MAINBLDG-JCG-B527a Group room 15 B06 SB-MAINBLDG-JCG-B06 Group room 7 5
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