BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD AGENDA

Transcription

1 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD AGENDA ST JOHN AMBULANCE HALL GILLIES ST, KAWAKAWA MONDAY 03 JULY 2017 COMMENCING AT 10:00 AM Membership: Terry Greening (Chairperson) Lane Ayr Bruce Mills Kelly Stratford Cr Willow-Jean Prime Martin Robinson Rachel Smith Belinda Ward Document number A

2 The Local Government Act 2002 states the role of a Community Board is to:- (a) (b) (c) (d) (e) (f) Represent, and act as an advocate for, the interests of its community; Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board; Maintain an overview of services provided by the territorial authority within the community; Prepare an annual submission to the territorial authority for expenditure within the community; Communicate with community organisations and special interest groups within the community; Undertake any other responsibilities that are delegated to it by the territorial authority Council Delegations to Community Boards The "civic amenities" referred to in these delegations include the following Council activities: Amenity lighting Cemeteries Drainage (does not include reticulated stormwater systems) Footpaths/cycle ways and walkways. Public toilets Reserves Halls Swimming pools Town litter Town beautification and maintenance Street furniture including public information signage. Street/public Art. Trees on Council land Off road public car parks. Lindvart Park a Kaikohe-Hokianga Community Board civic amenity. Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail. 1. Set local priorities for minor capital works in accordance with existing strategies, Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes. 2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met. 3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account. 4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes. 5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council. 6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council. 7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centres. 8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community. 9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council, 10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan. 11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council s Skating Bylaw Recommend new bylaws or amendments to existing bylaws. 13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy. Document number A

3 14. Exercise the following powers in respect of the Council bylaws within their community: i) Control of Use of Public Spaces Dispensations on signs ii) Mobile Shops and Hawkers Recommend places where mobile shops and/or hawkers should not be permitted. iii) Parking and Traffic Control Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause iv) Public Places Liquor Control Recommend times and places where the possession or drinking of alcohol should be prohibited. v) Speed Limits Recommend places and speed limits which should be imposed. 15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions. 16. Specific to the Bay of Islands-Whangaroa Community Board consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia 17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation. 19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined. 20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations. Terms of Reference In fulfilling its role and giving effect to its delegations, Community Boards are expected to: 1. Comment on adverse performance to the Chief Executive in respect of service delivery. 2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans 3. Assist their communities to set priorities for Pride of Place programmes 4. Have special regard for the views of Maori 5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc. 6. Actively participate in community consultation and advocacy and keep Council informed on local issues. 7. Seek and report to Council community feedback on current issues by: Holding a Community forum prior to Board meetings Varying the venues of Board meetings to enable access by members of the community 8. Monitor and make recommendations to Council to improve effectiveness of policy 9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption. Protocols In supporting Community Boards to fulfil their role, the Council will: 1. Provide appropriate management support for the Boards 2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities 3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to: a. the disposal and purchase of land b. proposals to acquire or dispose of reserves c. representation reviews d. development of new maritime facilities e. community development plans and structure plans f. removal and protection of trees g. local economic development initiatives h. Changes to the Resource Management Plan 4. Organise and host quarterly meetings between Boards, the CEO and senior management staff Document number A

4 5. Prepare an induction/familiarisation process targeting new members in particular early in the term 6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders. 7. Permit Board chairperson (or nominated member) speaking rights at Council meetings. 8. Help Boards to implement local community projects 9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan. 10. Provide information. Document number A

5 FAR NORTH DISTRICT COUNCIL BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD MEETING Item MONDAY 03 JULY 2017 COMMENCING AT 10:00 AM ST JOHN AMBULANCE HALL GILLIES AVE, KAWAKAWA A G E N D A 1.0 APOLOGIES AND CONFLICTS OF INTEREST Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting). It is noted that while Members can seek advice the final decision as to whether a conflict exists rests with the Member. 2.0 PUBLIC FORUM : 10:00 am - 10:30 am 3.0 CONFIRMATION OF PREVIOUS MINUTES Document number A SPEAKERS 10:30 am Representative from Ratepayers and Residents of Purerua Peninsula 10:35 am Representative from Friends of Roland s Wood Charitable Trust 10:40 am Friends of Springbank Charitable Trust 10:45 am Representative from Kerikeri Bowling Club 10:50 am Representative from Volunteering Northland 10:55 am Representative from Whangaroa Community Trust 5.0 DEPUTATION 11:05 am Representative from Springbank Primary School 6.0 STRATEGIC PLANNING AND POLICY COMMITTEE 6.1 Use of Hundertwasser Fund Policy Document number A Reserve Revocation for Hundertwasser Centre Document number A Document number A

6 6.3 Draft Dog Control Bylaw and Dog Policy 2017 Document number A CORPORATE SERVICES GROUP 7.1 Chairperson and Members Reports Document number A Funding Project Reports Document number A Statement of Community Fund Account as at 31 May 2017 and Statement of Community Fund Account as at 30 June 2017 Document number A Statement of Hundertwasser Donations Account as at 31 May 2017 and Statement of Hundertwasser Donations Account ast at 30 June 2017 Document number A Item left to lie on the table from 22 May Funding Application - Kaeo Rugby Union Football Club Inc Document number A Application for Funding - Bay of Islands Jazz and Blues Festival Document number A Application for Funding - Friends of Rolands Wood Charitable Trust Document number A Application for Funding - Friends of Springbank School Charitable Trust Document number A Application for Funding - Kerikeri Bowling Club Document number A Application for Funding - Towai Cemetery Committee Document number A Application for Funding - Volunteering Northland Document number A Application for Funding - Whangaroa Community Trust Document number A Road Naming - Lemons Bay Lane Document number A Road Naming - Private Road created by way of Subdivision Document number A INFORMATION REPORTS Document number A a) Community and Customer Services Activities b) Petition from Ratepayers and Residents of Purerua Peninsula c) Action Sheet for the period ended 20 June CLOSE OF MEETING Document number A

7 MEETING: Name of item: Author: Date of report: 14 June 2017 Document number: Executive Summary Item: 3.0 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 CONFIRMATION OF PREVIOUS MINUTES Sally Cottle - Meetings Administrator A The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting. Recommendation THAT the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 22 May 2017 be confirmed as a true and correct record. 1) Background Local Government Act 2002 Schedule 7 Section 28A states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings. 2) Discussion and options The minutes of the meeting are attached. The Bay of Islands-Whangaroa Community Board Standing Orders Section states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness. 3) Financial implications and budgetary provision There are no financial implications or the need for budgetary provision. 4) Reason for the recommendation The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting. Manager: Caroline Wilson - Manager District Administration Services Attachment 1: Bay of Islands-Whangaroa Community Board Minutes dated 22 May Document number A Document number A Page 1 of 2

8 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Not applicable. None. Not applicable. Not applicable. This is a Community Board report. There are no financial implications requiring input from the Chief Financial Officer. The Chief Financial Officer has not reviewed this report. Document number A Page 2 of 2

9 UNCONFIRMED MINUTES OF THE MEETING OF THE BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD HELD AT PAIHA WAR MEMORIAL HALL, 8 WILLIAMS ROAD, PAIHIA, ON MONDAY 22 MAY 2017, COMMENCING AT 10:00 AM PRESENT Chairperson Terry Greening Members Lane Ayr Bruce Mills Martin Robinson Rachel Smith Belinda Ward Kelly Stratford Willow-Jean Prime IN ATTENDANCE Ann Court Cheryl Smith STAFF PRESENT Shaun Clarke Liz Davidson Keith Kent Kate Barnes Sally Cottle Deputy Chairperson Councillor Cr Prime opened the meeting with a karakia. Councillor (until 2.15 pm) Sport Northland Co-Ordinator (from 10:30 am to 11:15 am) Chief Executive Officer (from 11:00 am to 11:55 am) Acting Manager, Facilities Operations (until 1.30 pm) Transport Planner (from 1:00 pm to 1.50 pm) Team Leader, Governance Meetings Administrator 1.0 APOLOGIES AND DECLARATIONS OF INTEREST There were no apologies or declarations of interest. 2.0 PUBLIC FORUM Dan Hirzel from Bay Beach Hire spoke regarding Skydive Bay of Islands application to undertake beach landings in Paihia. Colleen Going spoke about the maintenance of Towai Cemetery. Mike Rashbrooke spoke regarding the proposed street name changes in Opua. 3.0 CONFIRMATION PREVIOUS MINUTES Agenda item 3.0, document number A , pages 1-13 refers. Reason for the resolution The minutes are attached to allow the Bay of Islands-Whangaroa Community Board to confirm that the minutes are a true and correct record of the previous meeting. Resolved Ward/Mills THAT the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 10 April 2017 be confirmed as a true and correct record. Carried 4.0 SPEAKERS Agenda item 4.0 refers. Hinurewa te Hau from Creative Northland spoke to the funding application, agenda item 7.5 refers. Document number A Page 1 of 15

10 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 Vivienne Campbell from Russell Birdman Charitable Trust and Anika West from Blah Blah Marketing & Events Ltd spoke to the funding application, agenda item 7.6 refers. Tina Johnson from Ngati Hine Maori Wardens spoke to the funding application, agenda item 7.8 refers. Alan Martin from Kaeo Rugby Union Football Club Inc spoke to the funding application, agenda item 7.7 refers. 5.0 CORPORATE SERVICES 5.1. Rural Travel Fund - Project Reports Agenda item 7.10, document number A , pages refers. Reason for the resolution To receive the project reports from previous funding applicants to the Rural Travel Funding Scheme. Resolved Greening/Stratford THAT the Bay of Islands-Whangaroa Community Board note the Rural Travel Project Reports from: 1. Bay of Islands College 2. Kaeo Rugby Club 3. Kaeo School 4. Kerikeri High School 5. Kerikeri Tennis Club Carried 5.2. Rural Travel Fund - Applications Agenda item 7.11, document number A , pages refers. Reason for the resolution The reason for the recommendation is to fulfill the requirements of the Sport NZ Rural Travel Fund agreement with Sport New Zealand and the Kiwisport agreement with Sport Northland to increase participation in sport by young people living in rural communities. Moved Greening/Stratford THAT the following grants approved at previous meetings that have not been uplifted by the applicants be returned to the available balance for redistribution: 1. Karetu School $ Paihia Football Club $1, AND THAT Bay of Islands-Whangaroa Community Board allocates funding in accordance with the recommendations received from Sport Northland as follows: 1. Bay of Islands College $2, Kaeo Rugby Club $2, Kerikeri Football Club $2, Kerikeri Gymnastics $2, Kerikeri High School $1, Northland Inline Skating Club $ Document number A Page 2 of 15

11 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May Russell Soccer & Netball Assn $3, Taitokerau Rugby League $1, Amendment moved Robinson/Stratford AND THAT Bay of Islands-Whangaroa allocates a further $ to the Russell Soccer & Netball Association from the balance remaining in the fund. The amendment became the substantive motion. Robinson/Stratford THAT the following grants approved at previous meetings that have not been uplifted by the applicants be returned to the available balance for redistribution: 1. Karetu School $ Paihia Football Club $1, AND THAT Bay of Islands-Whangaroa Community Board allocates funding in accordance with the recommendations received from Sport Northland as follows: 1. Bay of Islands College $2, Kaeo Rugby Club $2, Kerikeri Football Club $2, Kerikeri Gymnastics $2, Kerikeri High School $1, Northland Inline Skating Club $ Russell Soccer & Netball Assn $3, Taitokerau Rugby League $1, AND THAT Bay of Islands-Whangaroa allocates a further $ to the Russell Soccer & Netball Association from the balance remaining in the fund. Carried 6.0 STRATEGY COMMITTEE 6.1 Proposed Significance and Engagement Policy Agenda item 5.1, document number A , pages refers. Reason for the resolution A new Significance and Engagement Policy allows for a consistent and responsive approach to consultation across the District. Resolved Greening/Robinson THAT Bay of Islands-Whangaroa Community Board provide feedback to the Strategy Committee on the Proposed Significance and Engagement Policy Carried The meeting adjourned at 11:35 am and resumed at 11:56 am. Document number A Page 3 of 15

12 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May INFRASTRUCTURE AND ASSET MANAGEMENT 7.1 Towai Cemetery - Mowing Agenda item 6.4, document number A , pages refers. Reason for the resolution As the Towai Cemetery is a Community managed local Cemetery, and as set out in Policy #5002, Council is unable to assist financially with operational and maintenance expenses. Moved Stratford/Smith THAT the Towai Cemetery Committee continues to make application to the Community Board Grant Fund; AND THAT the Towai Cemetery seek various other options of funding as outlined in the report. Amendment moved Stratford/Smith THAT the Towai Cemetery Committee continues to make application to the Community Board Grant Fund; AND THAT the Towai Cemetery seek various other options of funding as outlined in the report. AND THAT the Community Board resolves to include the issue in the Strategic Plan discussion. The amendment became the substantive motion Stratford/Smith THAT the Towai Cemetery Committee continues to make application to the Community Board Grant Fund; AND THAT the Towai Cemetery seek various other options of funding as outlined in the report. AND THAT the Community Board resolves to include the issue in the Strategic Plan discussion. Carried The meeting adjourned at 12:06 pm and resumed at 12:51 pm 7.2 Additional Toilet Facility - Kaeo Agenda item 6.1, document number A , pages refers. Reason for the resolution The current facility is meeting the needs of the Community and the travelling public, is centrally located next to the Whangaroa Museum and playground, which is being further developed by the Community. More effective signage is a more appropriate use of current budgets, to direct the travelling public to the current Public Toilets. Moved Mills/Ward THAT the request to reinstate the old public toilets adjacent to the Kaeo - Whangaroa War Memorial Hall does not proceed; AND THAT we demolish the old public toilets; AND THAT a review of current signage be undertaken to ensure the travelling public are better informed of the location of the current Public Toilets. Amendment moved Robinson/Smith Document number A Page 4 of 15

13 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 THAT the request to reinstate the old public toilets adjacent to the Kaeo - Whangaroa War Memorial Hall does not proceed; AND THAT we demolish the old public toilets; AND THAT that the current signage be improved to ensure the travelling public are better informed of the location of the current Public Toilets. The amendment became the substantive motion Robinson/Smith THAT the request to reinstate the old public toilets adjacent to the Kaeo - Whangaroa War Memorial Hall does not proceed; AND THAT we demolish the old public toilets; AND THAT that the current signage be improved to ensure the travelling public are better informed of the location of the current Public Toilets. Carried 7.3 Kerikeri Playground - Submission Agenda item 6.2, document number A , pages refers. Reason for the resolution The recommendation outlines the options available for the provision of additional play equipment or playgrounds in Kerikeri and the steps to be undertaken by Council to consult with the Community on the replacement of existing play equipment on the Kerikeri Domain as set out in the proposed 17/18 Annual Plan. Moved Smith/Ayr THAT the $80, set aside in the 17/18 Annual Plan for the renewal of equipment and that Kerikeri Domain Playground be carried forward to the 2018/28 Long Term Plan (LTP) and additional funding sought to increase the size of the playground and adding additional play equipment. AND THAT Mrs Katie Smith be invited to work with District Facilities staff when the renewal of playground equipment at the Kerikeri Domain is considered. AND THAT Mrs Katie Smith be encouraged to make a submission to the proposed Domain Reserve Management Plan when public submissions are sought. Amendment moved Smith/Ayr THAT the $80, set aside in the 17/18 Annual Plan for the renewal of equipment and that Kerikeri Domain Playground be carried forward to the 2018/28 Long Term Plan (LTP) and additional funding sought to increase the size of the playground and adding additional play equipment. AND THAT Mrs Katie Smith and a representative from the Kerikeri Subdivision members be invited to work with District Facilities staff when the renewal of playground equipment at the Kerikeri Domain is considered. AND THAT Mrs Katie Smith be encouraged to make a submission to the proposed Domain Reserve Management Plan when public submissions are sought. The amendment became the substantive motion Smith/Ayr THAT the $80, set aside in the 17/18 Annual Plan for the renewal of equipment and that Kerikeri Domain Playground be carried forward to the 2018/28 Long Term Plan (LTP) and additional funding sought to increase the size of the playground and adding additional play equipment. Document number A Page 5 of 15

14 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 AND THAT Mrs Katie Smith and a representative from the Kerikeri Subdivision membeers be invited to work with District Facilities staff when the renewal of playground equipment at the Kerikeri Domain is considered. AND THAT Mrs Katie Smith be encouraged to make a submission to the proposed Domain Reserve Management Plan when public submissions are sought. Carried 7.4 Skydive Bay of Islands - Beach Landings Agenda item 6.3, document number A , pages refers. Reason for the resolution That the applicant has received all the required approvals, NRC and CAA, and it is recommended that they receive approval, subject to community Iwi/Hapu consultation, and that all Health and Safety requirements are met. Resolved Robinson/Greening THAT Skydive Bay of Islands, subject to undertaking Iwi/Hapu, community consultation and an approved Health and Safety Plan, be granted approval to undertake tandem parachute landings in Paihia at only the two locations outlined in their application: a) Waitangi Beach opposite the Puketona Road roundabout; b) Paihia Beach opposite Anchorage Motel. Amendment moved Greening/Ward THAT Council staff undertakes community and Iwi/Hapu consultation and provides a report to the Community Board and that Skydive Bay of Islands provide a Health and Safety plan, to enable the Community Board to consider the application from Skydive Bay of Islands to be granted approval to undertake tandem parachute landings in Paihia at the following locations: a) Waitangi Beach opposite the Puketona Road roundabout; b) Paihia Beach, opposite Anchorage Motel; and c) other locations to be identified during the consultation process AND THAT the Policy team provide a report to the next Bay of Islands-Whangaroa Community Board meeting on how the consultation would proceed and the expected costs. The amendment became the substantive motion Greening/Ward THAT Council staff undertakes community and Iwi/Hapu consultation and provides a report to the Community Board and that Skydive Bay of Islands provide a Health and Safety plan, to enable the Community Board to consider the application from Skydive Bay of Islands to be granted approval to undertake tandem parachute landings in Paihia at the following locations: a) Waitangi Beach opposite the Puketona Road roundabout; b) Paihia Beach, opposite Anchorage Motel; and c) other locations to be identified during the consultation process Document number A Page 6 of 15

15 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 AND THAT the Policy team provide a report to the next Bay of Islands- Whangaroa Community Board meeting on how the consultation would proceed and expected costs. Carried 8.0 PUBLIC EXCLUSION 8.1. Resolution to Exclude the Public Agenda item 9.0 refers. Resolved Resolution to Exclude the Public Greening/Robinson THAT the public be excluded from the meeting pursuant to section 48 (1)(a) of the Local Government Official Information and Meetings Act 1987 on the grounds that the public conduct of the proceedings would be likely to result in the disclosure of information for which good reason for withholding exists, while the matter listed below is being dealt with for the reason as set out below: 1.1 Confirmation of Previous Minutes Reason: To enable the local authority holding the information to carry on without prejudice or disadvantage, negotiations (including commercial and industrial negotiation) 2.0 Deputation - NZTA Presentation Reason: To enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. AND THAT Councillor Ann Court be permitted to remain at this meeting after the public has been excluded, because of her knowledge of Council Roading activities. This knowledge which will be assistance is relation to the matter to be discussed, is relevant to that matter because they advocate for and represent local community views. Carried 9.0 CONFIRMATION OF DECISIONS AND INFORMATION IN OPEN MEETING Agenda item 10.0 refers. Reason for the resolution The Bay of Islands-Whangaroa Community Board has considered matters with the public excluded and has determined that it is not appropriate for the matter and decision to be restated in open meeting. Resolved Greening/Smith THAT the Bay of Islands-Whangaroa Community Board confirms that the decisions and information contained in the part of the meeting held with the public excluded are not to be restated in the public meeting. Carried 10.0 CORPORATE SERVICES (CONT D) Chairperson and Members Reports Agenda item 7.1, document number A , pages refers. Reason for the resolution Document number A Page 7 of 15

16 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. Resolved Greening/Robinson THAT the Bay of Islands-Whangaroa Community Board note the reports from the Chairperson, and Members Ayr, Smith, Stratford, Ward, Robinson and Mills. Carried Funding Project Reports Agenda item 7.2, document number A , pages refers. Reason for the recommendation To receive the project reports from funding applicants in accordance with paragraphs and of Policy # Community Grant Fund - Local. Resolved THAT the project reports from: Greening/Robinson Bay of Islands Golf Club Kerikeri Bay of Islands Vintage Railway Waipapa Lions be noted. Carried Statement of Community Fund as at 30 April 2017 Agenda item 7.3, document number A , pages refers. Reason for the resolution The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board s Community Fund which is allocated in accordance with the Community Grant Policy. Resolved Greening/Stratford THAT the report entitled Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2017 be noted. Carried Statement of Hundertwasser Donations Account as at 30 April 2017 Agenda item 7.4, document number A , pages refers. Reason for the resolution The Statement of the Hundertwasser Donations account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board s Hundertwasser Donations Account from which funding is allocated in accordance with Policy 5104 Use of the Hundertwasser Fund. Resolved Greening/Mills THAT the statement of the Hundertwasser Donations Account as at 30 April 2017 be noted. Carried Document number A Page 8 of 15

17 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May Funding Application - Creative Northland Agenda item 7.5, document number A143830, pages refers. Reason for the resolution The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Moved Greening/Smith THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $6, (plus GST if applicable) to be paid from the Board s Community Fund account to Creative Northland for costs towards coach hire to transport youth to Dargaville for the Northland Youth Summit Arts Festival, and set-up and mileage costs for the touring 3D Travelling Exhibition for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Amendment moved Greening/Smith THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $1, (plus GST if applicable) to be paid from the Board s Community Fund account to Creative Northland for costs towards coach hire to transport youth to Dargaville for the Northland Youth Summit Arts Festival, for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. AND THAT once the three main destinations have been confirmed for the 3D Travelling Exhibition then Creative Northland should apply for further funding. The amendment became the substantive motion Greening/Smith THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $1, (plus GST if applicable) to be paid from the Board s Community Fund account to Creative Northland for costs towards coach hire to transport youth to Dargaville for the Northland Youth Summit Arts Festival, for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. AND THAT once the three main destinations have been confirmed for the 3D Travelling Exhibition then Creative Northland should apply for further funding. Carried Document number A Page 9 of 15

18 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May Funding Application - Russell Birdman Charitable Trust Agenda item 7.6 document number A , pages refers. Reason for the resolution The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Resolved Mills/Ayr THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $7, (plus GST if applicable) to be paid from the Board s Community Fund account to Russell Birdman Charitable Trust for costs towards the Birdman Festival to be held in Russell July 2017 for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Amendment moved Mills/Ayr THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $5, (plus GST if applicable) to be paid from the Board s Community Fund account to Russell Birdman Charitable Trust for costs towards the Birdman Festival to be held in Russell July 2017 for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. The amendment became the substantive motion Mills/Ayr THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $5, (plus GST if applicable) to be paid from the Board s Community Fund account to Russell Birdman Charitable Trust for costs towards the Birdman Festival to be held in Russell July 2017 for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Carried Document number A Page 10 of 15

19 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May Funding Application - Kaeo Rugby Union Football Club Inc Agenda item 7.7, document number A , pages refers. Reason for the resolution The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Resolved Mills/Ayr THAT the item entitled Funding Application - Kaeo Rugby Union Football Club Inc dated 1 May 2017 be left to lie on the table and be considered at the next meeting on 3 July Carried Funding Application - Ngati Hine Maori Wardens Association Agenda item 7.8, document number A , pages refers. Reason for the resolution The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Moved Stratford/Smith THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $5, (plus GST if applicable) to be paid from the Board s Community Fund account to Ngati Hine Maori Wardens Association for costs towards patrolling freedom camping sites in Kawakawa for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Build strong relationships, common vision, values and purpose to create cohesive communities. iii) Improve health and safety for our people through support where we can, through regulation; or advocating on their behalf Carried Funding Application - Pear Tree Paddlers Agenda item 7.9, document number A , pages refers. Reason for the resolution The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Resolved Robinson/Mills THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $ (plus GST if applicable) to be paid from the Board s Community Fund account to Pear Tree Paddlers for costs towards the Bay of Islands Triple Crown competition to be held June 2017 for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; Document number A Page 11 of 15

20 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 ii) Carried Improve community participation, which creates pride and resilience, in Community based planning Amending Part of Resolution Passed 24 February Kairawaru Way Agenda item 7.12, document number A , pages refers. Reason for the resolution The name has local significance as outlined in the attached spreadsheet and meets the criteria set down in the Council s Road Naming and Property Numbering Policy and the Australian/New Zealand Addressing Standard - AS/NZS Resolved Greening/Mills THAT the Bay of Islands-Whangaroa Community Board amend part of the road naming resolution passed 24 February 2016; AND THAT the Board accept the resolution to name the portion of the access way containing properties 305A - 305E Kairawaru Way and the remaining properties, being 305F - 305N, continue to be named Tauranga Bay Road. Carried New road Name Created by way of Subdivision Agenda item 7.13, document number A , pages refers. Reason for the resolution The names on this report are not duplications of other road names in the district and comply with the Road Naming and Property Numbering Policy #2125. All names can be considered without reservation. Resolved Greening/Mills THAT the Bay of Islands-Whangaroa Community Board, pursuant with Council s Road Naming and Property Numbering Policy #2125, name this road Bills Lane. Carried Kerikeri Croquet Club Lease Agenda item 7.14, document number A , pages refers. Reason for the resolution The area is not required for some other purpose and it is being sufficiently used by the club as croquet lawns. The Kerikeri Croquet Club secretary has advised that the Club accepts the terms and conditions of the draft lease and the Manager Facilities Operations, Infrastructure and Asset Management has no concerns with the granting of the lease. Moved Robinson/Smith THAT the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council, pursuant to its powers under section 12(2) of the Local Government Act 2002, consents to the lease of the land legally described as Lot 1 DP CFR NA997/218 to the Kerikeri Croquet Club (Incorporated) for the purpose of and associated with the sport of croquet. Document number A Page 12 of 15

21 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 AND THAT the terms of the lease shall be; Term 10 years Commencement date 01 October 2016 Initial termination date 30 September 2026 Renewal term Annual rent Rent review 10 years $100 plus GST per annum On renewal AND THAT in making this decision the Council notes that it has taken into account the requirements of section 138 of the Local Government Act 2002 (regarding restrictions on disposal of parks), and section 82 of the Local Government Act 2002 (regarding principles of consultation), and has concluded that no consultation is necessary beyond that which was involved in seeking a recommendation from the Bay of Islands- Whangaroa Community Board which itself represents and has knowledge of local community views. Amendment moved Ayr/Ward THAT the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council, pursuant to its powers under section 12(2) of the Local Government Act 2002, consents to the lease of the land legally described as Lot 1 DP CFR NA997/218 to the Kerikeri Croquet Club (Incorporated) for the purpose of and associated with the sport of croquet. AND THAT the terms of the lease shall be; Term 5 years Commencement date 01 October 2016 Initial termination date 30 September 2026 Renewal term Annual rent Rent review 5 years $100 plus GST per annum On renewal AND THAT in making this decision the Council notes that it has taken into account the requirements of section 138 of the Local Government Act 2002 (regarding restrictions on disposal of parks), and section 82 of the Local Government Act 2002 (regarding principles of consultation), and has concluded that no consultation is necessary beyond that which was involved in seeking a recommendation from the Bay of Islands- Whangaroa Community Board which itself represents and has knowledge of local community views. The amendment became the substantive motion Ayr/Ward THAT the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council, pursuant to its powers under section 12(2) of the Local Government Act 2002, consents to the lease of the land legally described as Lot 1 DP CFR NA997/218 to the Kerikeri Croquet Club (Incorporated) for the purpose of and associated with the sport of croquet. AND THAT the terms of the lease shall be; Term 5 years Commencement date 01 October 2016 Initial termination date 30 September 2026 Document number A Page 13 of 15

22 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May 2017 Renewal term Annual rent Rent review 5 years $100 plus GST per annum On renewal AND THAT in making this decision the Council notes that it has taken into account the requirements of section 138 of the Local Government Act 2002 (regarding restrictions on disposal of parks), and section 82 of the Local Government Act 2002 (regarding principles of consultation), and has concluded that no consultation is necessary beyond that which was involved in seeking a recommendation from the Bay of Islands-Whangaroa Community Board which itself represents and has knowledge of local community views. Carried 11.0 INFORMATION REPORTS Agenda item 8.0, document number A Reason for the resolution To provide the Bay of Islands-Whangaroa Community Board with a list of information only reports as provided for in the Council resolution of 12 March 2015 and to explain the process for processing information reports in the future. Resolved THAT the following reports and documents entitled and dated: a) Community and Customer Services Activities dated 26 April 2017; Greening/Ward b) Statement of Financial Performance - Community Activities By Ward for the Period ended 31 March 2017 dated 07 April 2017; c) Reserve Mowing dated 10 April 2017; d) Action Sheet for the period ended 03 May 2017 dated 03 May 2017; be noted. Carried 12.0 ADDITIONAL PAPERS Reason for the resolution That the additional papers put forward at a meeting of the Bay of Islands-Whangaroa Community Board for members information be noted. Resolved THAT the following additional papers: 1. Correspondence from Bay Beach Hire 2. Rural Travel application calculations from Sport Northland be noted. Carried Greening/Ward Document number A Page 14 of 15

23 UNCONFIRMED Bay of Islands-Whangaroa Community Board Meeting 22 May CLOSE OF MEETING The meeting closed at 4.00 pm Terry Greening Chairperson / / Document number A Page 15 of 15

24 MEETING: Name of item: Author: Date of report: 14 June 2017 Document number: Executive Summary Item: 6.1 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 USE OF THE HUNDERTWASSER FUND Leslie Trussler - Policy Advisor A The purpose of the report is to consider a request from the Hundertwasser Park Charitable Trust to control and manage its own collection of donations. The Trust Deed states identical aims to the Council Policy. If the request is granted, the remaining funds with Council could be transferred to the Trust. The recommendation that control over operation and collection of donations at the Hundertwasser building be transferred to the Trust would make the administration of the funds more efficient. This would make the Use of the Hundertwasser Fund Policy redundant. Recommendation THAT the Board recommend to Council: THAT Council approve the future operation and collection of donations at the Hundertwasser building to be transferred to the Hundertwasser Park Charitable Trust; THAT Council transfer remaining funds to the Trust; THAT Council revoke the current delegation to the Bay of Islands-Whangaroa Community Board to allocate the Hundertwasser Fund; THAT, if operation and collection of donations are transferred to the Trust, Policy #5104 Use of the Hundertwasser Fund be rescinded as a redundant policy. 1) Background Friedensreich Hundertwasser designed and built the public toilets on Gillies Street, Kawakawa in The Hundertwasser Fund was established as a result of the creation of the Kawakawa Hundertwasser toilets, and a donation box was installed at the Hundertwasser building. At the time, the Kawakawa Community Board resolved to use the donations for the future enhancement of the Hundertwasser project. At its meeting of 4 th November 2002 the Kawakawa Community Board received a verbal request from the Kawakawa Community Trust to take over the management of donations made at the Hundertwasser building. The Board resolved as follows: THAT the Kawakawa Community Board reiterates its position that the donation box funds collected at the Hundertwasser building will be allocated at the Board s discretion. In 2004, it became apparent that the Kawakawa Community Board area would be amalgamated into the new Eastern Community Board. On 2 August 2004, the Board moved to protect the Hundertwasser fund for its area and resolved: Document number A Page 1 of 4

25 THAT the Kawakawa Community Board requests the Community Services Manager to adopt Policy #5104 Use of Hundertwasser Fund, subject to the responsibility for allocation for funds being allocated to: One member of the Eastern Community Board One Member of the Bay of Islands College Board of Trustees One member of the Kawakawa community as nominated by the Eastern Community Board. In 2010, the Eastern Board received correspondence from the Kawakawa Hundertwasser Park Charitable Trust requesting that (a) the Trust take over the daily operation and collection of the donations fund box situated at the Hundertwasser building and (b) that Council release funds of $18, from the Hundertwasser donation account to the Trust. In response to this request, on 18 August 2010, The Eastern Board confirmed its intention to continue to distribute funds in the Hundertwasser Donation Account at its discretion and in accordance with the goals, policy statement and procedures set out in Policy #5104 Use of the Hundertwasser Fund. Donations received from the general public are collected by Kawakawa Service Centre staff and are separately identified in the Bay of Islands-Whangaroa Community Board financial reports. Currently, the Trust must apply to the Board for funding towards particular projects, and the Board evaluates the projects and their compliance with Policy #5104 Use of the Hundertwasser Fund before approving any funding. 2) Discussion and options Correspondence has been received from the Kawakawa Hundertwasser Park Charitable Trust requesting that the Trust take over the daily operation and collection of the donations from the fund box situated at the Hundertwasser building. The public donations collected in Kawakawa are intended for the Hundertwasser Park Charitable Trust. They are collected by Council and allocated back to the Trust by the Board as the Trust applies for funding for various community projects. Bay of Islands-Whangaroa Community Board has been supporting the use of the Hundertwasser Fund to advance Hundertwasser s ideals of art, architecture and the environment, and to facilitate the Kawakawa community s support for these ideals. These same ideals are specified in the Hundertwasser Park Charitable Trust s Charitable Purpose (Attachment 2). Option 1 Council approve transfer of the operation and collection of donations to the Trust, and, transfer remaining funds. This means that the Trust would take over the operation and collection of donations at the Hundertwasser Building. The Trust would no longer need to go through the Community Board to have funds released. The Trust would be able to collect its own funds and allocate them toward projects that are consistent with its Charitable Purpose as listed in its Charitable Trust Deed and in accordance with the Trustees Specific Powers in Schedule A of the Deed (Attachment 2). In addition, the remaining funds with Council could be transferred to the Trust. The uncommitted balance at 30 April 2017 was $20, Under this option Policy #5104 Use of the Hundertwasser Fund would be rendered redundant, as the policies within would refer to practices no longer undertaken or Document number A Page 2 of 4

26 regulated by Council. Council would also need to revoke the current delegations to the Bay of Islands-Whangaroa Community Board to allocate the Hundertwasser Fund. This option would establish a more efficient process as staff and the Bay of Islands Whangaroa Community Board would no longer be responsible for the administration of the fund. Option 2 Status quo This option means that Council will continue to be responsible for collection and allocation of the Fund. This will continue to require administrative work by Council staff as well as regular reporting to the Bay of Island-Whangaroa Community Board as requests for funding are received. This option would retain more control for the Bay of Islands Whangaroa Community Board. Option 1 is the preferred option by staff to allow the Hundertwasser Park Charitable Trust autonomy in determining how their donations are allocated to the community in alignment with Friedensreich Hundertwasser s philosophies and love for the arts, architecture, environment and conservation in the community, with special recognition being given to supporting the younger generation. 3) Financial implications and budgetary provision There are no direct financial implications arising from this report. If selected, Option 1 will eliminate the cost of staff time spent administering the Fund and preparing reports for the Board regarding the Fund. The balance of the fund would need to be transferred to the Trust if all of Option 1 were adopted. 4) Reason for the recommendation Option 1 is recommended to allow the Trust to collect its own funds and allocate them toward the projects that are consistent with its Charitable Purpose and in accordance with the Trustees Specific Powers as listed in its Charitable Trust Deed.. Manager: Kathryn Ross General Manager Strategic Planning and Policy Attachment 1: Request from Hundertwasser Park Charitable Trust - Document number A Attachment 2: Charitable Trust Deed - Document number A Document number A Page 3 of 4

27 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Policy 5104 Use of the Hundertwasser Fund. None identified. Kawakawa Hundertwasser Park Charitable Trust. The decision is of low significance. This is a Bay of Islands-Whangaroa Community Board matter. There are no financial implications arising from the recommendation. The Chief Financial Officer has not reviewed this report. Document number A Page 4 of 4

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55 MEETING: Name of item: Author: Date of report: 09 June 2017 Document number: Executive Summary Item: 6.2 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 RESERVE REVOCATION FOR HUNDERTWASSER PROJECT Ruben Wylie - Manager - Infrastructure Planning A Kawakawa Hundertwasser Park Visitor Centre-Te Hononga is to be developed on Council owned land at the rear of the Hundertwasser public toilets. The reserve in question is Lot 1 DP Far North Holdings Ltd is delivering the project and will own the assets associated with the development. Far North Holdings Ltd has advised that it needs to own the land on which the development is to be completed in order to secure a bank loan. The reserve status of the land will need to be revoked before it can be sold. The purpose of this report is to seek a resolution to initiate the revocation process. Recommendation: THAT the Bay of Islands-Whangaroa Community Board makes the following recommendations to the Council: THAT the public consultation process for the revocation of the reserve status from the local purpose (parking) reserve contained in CFR is commenced; AND THAT the Bay of Islands-Whangaroa Community Board is appointed to hear any submissions and or objections received in response to the public process, and then to make a recommendation to Council in respect of the proposal. 1) Background Far North Holdings Limited (FNHL) has developed a commercial model to build the visitor centre at Kawakawa: the Kawakawa Hundertwasser Park Visitor Centre-Te Hononga (KHPCT). The initiative has received widespread community support. In 2012, Council, in conjunction with the Kawakawa Hundertwasser Park Charitable Trust, prepared a Reserve Management Plan (RMP) for those land parcels envisaged to accommodate the future Hundertwasser Park. This RMP was reviewed and amended in At the same time, FNDC signalled its commitment to the project through the Long Term Plan by agreeing in principle to relocate its library and service centre into the proposed Visitor Centre. In 2016, Northland Regional Council (NRC) commissioned a business case and committed further funds to the project. Far North Holdings Ltd (FNHL) was appointed as the project director. FNHL completed concept plans for the development. The plans have been developed in accordance with the RMP and propose the development of a Council owned parcel of land at the rear of the Hundertwasser toilets. It is relevant to note that FNHL has also lodged an application with the Ministry of Business Innovation and Employment Document number A Page 1 of 5

56 for investment from its Tourism Infrastructure Fund. FNHL has advised that delays that could affect the delivery of that project could place that funding at risk. The site subject to the development is a 2357m 2 parcel of Council owned reserve land, designated local purpose (parking) reserve. A map of the land is provided in Attachment 1. The RMP states that the land is to be leased to FNHL. However, FNHL has recently advised it cannot secure a loan agreement with its bank where the land for the proposed development has reserve status, or is leasehold. A statement issued by the BNZ reinforces this by setting out that securing a loan arrangement would be more difficult where the land is leasehold rather than freehold. To overcome the difficulty in securing funds, FNHL has requested that Council revoke the current reserve status of the car park and that ownership is transferred to FNHL. 2) Discussion and options 2.1) Reserve description The land in question is a 2357m 2 local purpose (parking) reserve, and is vested in the Far North District Council. It is described as Lot 1 DP , contained in CFR The site is depicted in the plan provided as Attachment 1. In 2001 Council approved expenditure to acquire a portion of land for additional car parking in the area for visitors to the Hundertwasser toilets and in 2003 this land was purchased by Council and vested as a local purpose (parking) reserve. The carpark is located behind the Kawakawa Hundertwasser toilets in the centre of Kawakawa township and is used for visitor and general public car parking. 2.2) Legal setting and process Reserves Act 1977 The Kawakawa Hundertwasser Park NZ Management Plan (Adopted January 2012 and amended December 2014) provides for the possibility of the local purpose (parking) reserve to be changed to a local purpose (community facilities) reserve if the main building is located on this portion of land. The RMP does not discuss revocation and sale of the carpark land. It does make provision for the lease of the land. Under the Reserves Act, Council is able to offer a long term lease of 33 years with a right of renewal for another 33 years, and another right of renewal for 33 years (a 99 year lease in total). Section 41 Reserves Act 1977 (Management Plans) places no requirement on a local purpose reserve to be covered by a reserve management plan. Consequently, changing the lease of the carpark allotment to a revocation and sale would not be considered a comprehensive review that would trigger the notification process typically required when reviewing reserve management plans. Such a change could be considered as a minor amendment to the reserve management plan and could be undertaken by Council resolution. Although there is no need to notify the public under section 41 Reserves Act 1977, notification of a proposed revocation and sale of the land is required under section 24 of the Act. Process A Council resolution is required to commence the public consultation process and every person affected may object to the proposal. All submissions are to be made in Document number A Page 2 of 5

57 writing within one month after the date of the first publication of the notice of the proposal. For those submitters who indicate they wish to be heard, Council will need to provide a forum to hear the submissions. The Reserves Act stipulates that Council can delegate the hearing process to a separate committee, or even an individual. Unless Council wishes to hear and consider submissions itself, a delegation from Council is required. The recommendation is to delegate this task to the Bay of Island- Whangaroa Community Board. In accordance with the Reserves Act, a decision on the submissions must be made by the full Council as the administering body of the reserve. The Council s resolution together with a summary of all objections and comments received, and a statement as to the extent to which they have been allowed or disallowed, must be sent to the Minister of Conservation for approval. 2.3) Options Option 1: Lease the local purpose (parking) reserve The current RMP envisages the reserve land to be leased as part of the Hundertwasser Park development. As outlined above, the Reserves Act 1977 allows, in this instance, for a long term lease of up to 99 years. External legal advice has been received confirming that Council can enter into a lease agreement without the need for any further public notification under the Reserves Act given the status of the reserve. Furthermore, it is also considered that the consultation undertaken thus far with the local community is sufficient to meet the general decision-making requirements of the Local Government Act The advantage of the lease option is that it can be put in place as and when required without any further delays of public notification. The disadvantage, as outlined earlier in this report, is that FNHL may experience difficulty in securing a loan arrangement to fund the project because leasehold land would inhibit the bank from obtaining appropriate security over land or assets. Option 2 (recommended option): Revoke the reserve status from the local purpose (parking) reserve, Lot 1 DP and sell the land to FNHL. As outlined earlier in this report, any Council decision to sell the reserve will require the revocation of the reserve status, and will trigger the public notification process under the Reserves Act. An estimated timeframe to complete the statutory process would be in the vicinity of 6 months. FNHL has indicated that it has applied for funding to the Ministry for Business Innovation and Employment (MBIE). FNHL advised that, once the funding has been approved, the physical works need to be able to start very soon thereafter. However, the application on the latest round of funding was unsuccessful. Whilst there will be another round of funding, it is unlikely an application will be decided upon until the end of That timeframe lines up with the estimated timeframe for the revocation process. 3) Financial implications and budgetary provision The report does not consider the project as a whole but only those matters relevant to the land on which the project is to be developed. The financial implications in that regard only relate to the value of the sale of the land. Should the reserve status be Document number A Page 3 of 5

58 revoked, a separate report will be brought before Council to enable the sale of the land. The value of the sale will be considered at that time. 4) Reason for the recommendation The preferred option will enable FNHL to secure loan funding though its bank to deliver the project. The sale of the land will not bring about any material changes to what is set out in the current reserve management plan, nor the project itself. In that regard, the subject land will be used for the same purpose whether it is leased or sold. The preferred option provides more certainty for the project to be funded. Manager: Jacqui Robson - General Manager Infrastructure and Asset Management Group Attachment 1: Site Plan - Document number A Document number A Page 4 of 5

59 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. There are no policies directly relevant to this proposal. The Hundertwasser project is aligned with the vision of the local community, and is generally in accordance with the Reserve Management Plan. Local tangata whenua have been involved with the Hundertwasser Project for a number of years and are in support of the intended outcome. The project has considerable community support and will provide for all members of the community. No. This is a report to the Community Board. No material impact on current budgets because the decision relates only to commencing a statutory process which is a standard operational matter. Report had been provided for review. Document number A Page 5 of 5

60 Legend MacKere th La ne Lot 1 DP Gillie s Stre et t e Wynyard S tr e ³ :500 Document number A M Reserve Subject to Proposed Revocation Page 1 of 1

61 MEETING: Item: 6.3 BAY OF ISLANDS AND WHANGAROA COMMUNITY BOARD 03 JULY 2017 Name of item: DRAFT DOG CONTROL BYLAW AND DOG POLICY 2017 Author: Date of report: 12 June 2017 Document number: A Executive Summary Neil Miller - Team Leader Policy and Research The purpose of this report is to seek feedback from Community Boards on the Draft Dog Control Bylaw and Dog Policy 2017 in Attachment 1. There has been extensive community consultation and research into dog control in the Far North District. In response to community feedback on the Statement of Proposal, there are a number of changes to the Bylaw and Policy. The tracked changes are shown in Attachment 2. Many changes are to ensure that the rules are clear and easier to understand. Other significant changes include: - More reliance is placed upon the enforcement of the Dog Control Act 1996; - Extending the scope of summer on leash restrictions. Community consultation has taken place under the Special Consultative Procedure for the Proposed Bylaw and Policy. The written feedback is summarised in Attachment 3. The approach to dog control is to be proactive and positive wherever possible, seeking to educate, assist and direct compliance where possible. Enforcement is not the preferred approach and is to be used as required, not as a first option. The Community Board is asked to deliberate on the issue of predation by dogs of all kinds on protected wildlife in the Bay of Islands and to advise as to whether there should be further restrictions on the number of dogs per household. Recommendation THAT the Bay of Islands and Whangaroa Community Board recommend to Council that the Draft Dog Control Bylaw and Dog Policy 2017 be adopted with the following amendments:.. 1) Background Previous Decisions On 16 June 2016 Council determined that a Dog Control Bylaw is the most appropriate way of addressing the problem. On 29 June 2016 the Bay of Islands-Whangaroa Community Board recommended that the proposed Draft Dog Control Bylaw 2016 and the proposed Draft Dog Policy 2016 be adopted by Council for public consultation. On 08 September 2016 Council adopted a Summary Statement of Proposal for the Draft Dog Control Bylaw 2016 and the Draft Dog Policy 2016 and resolved that a full Statement of Proposal be prepared for the incoming Council to approve for public consultation. Document number A Page 1 of 11

62 On 26 October 2016 it was resolved THAT Council adopt the Dog Control Bylaw and Dog Policy Statement of Proposal for public consultation. The Dog Control Bylaw and Dog Policy consultation under the Special Consultative Procedure was open for written submissions from 7 November to 16 December Council received a total of 335 written submissions from the public, 234 of which were responses to the Dog Control Bylaw and Policy Survey. In addition to these formal submissions, all information received has been taken into account and is included in the summary report included as Attachment submitters requested to speak at hearings in Kerikeri (16), Kaikohe (15) and Kaitaia (12) in February and March On 16 March 2017, the Strategy Committee resolved THAT further community consultation be undertaken to consider the issues of responsible dog ownership, wildlife protection, dog welfare and implications for Māori. There were gaps in knowledge prior to the submissions process about specific geographic locations, including which beaches may or may not be suitable for the exercise of dogs and at what times of the year. The Proposed Bylaw and Policy did not fully take into account the unique characteristics of all parts of the District, particularly areas where the interests of dog owners may be incompatible with the protection of wildlife. Council staff mapped the wildlife habitats that are a priority to be protected. This information was shared during the consultation via an interactive web map upon which the public could pin comments. Council staff have subsequently consulted in more detail with Forest and Bird, Maori representatives, the Department of Conservation and the Department of Internal Affairs on the need for restriction to protect wildlife and places of significance to Maori. A focus group with representatives from three different interest groups conservationists, Maori representatives, and dog owners was held on 21 June 2017 to explore areas of agreement and disagreement in more detail. The results of that meeting are not available at the time of writing this report. Dog Control Act 1996 (the Act) The primary rules to control dogs are set out in this Act, which is currently being reviewed by central government. The Objects of this Act are: (a) to make better provision for the care and control of dogs (i) by requiring the registration of dogs; and (ii) by making special provision in relation to dangerous dogs and menacing dogs; and (iii) by imposing on the owners of dogs, obligations designed to ensure that dogs do not cause a nuisance to any person and do not injure, endanger, or cause distress to any person; and (iv) by imposing on owners of dogs obligations designed to ensure that dogs do not injure, endanger, or cause distress to any stock, poultry, domestic animal, or protected wildlife; and (b) to make provision in relation to damage caused by dogs. Document number A Page 2 of 11

63 The Act provides an extensive range of powers to control dogs, including prosecution, infringement fines, impounding and seizure. Dogs must be under control at all times and must not disturb protected wildlife. The Act sections 10 and 20 set out the areas to be included in a Dog Policy and Bylaw respectively. A key consideration for local regulation is where to impose additional restrictions. The Bylaw and Policy do not repeat the primary legislation in order to keep the rules clear and simple. Resource Management Act 1991 The Resource Management Act 1991 section 6(c) requires Council to manage indigenous flora and fauna and their habitats. The operative District Plan allows for conditions or covenants on the titles of new developments as part of the Resource Consent. These are an appropriate mechanism to protect wildlife, and could be more widely and consistently applied. Consent conditions or covenants can restrict a household to no cats, dogs, or mustelids. A recent decision by the Independent Hearings Commissioner (April 21, 2017) supports the applicability of such restrictions: I consider that the most effective way of protecting kiwi in areas of high concentration where there is a known viable population, is by prohibiting the further introduction of domesticated predators into the area A consistent approach to the protection of North Island Brown Kiwi which is classified as nationally vulnerable is being implemented and is imperative to the survival of the species. Further, options proposed by objectors, such as fencing, were rejected as hard to monitor and enforce consistently. An important limitation to consent conditions is that they cannot be applied retroactively and so only new consents can include restrictive conditions. Other relevant legislation includes the Wildlife Act 1953 which clarifies that dogs are not protected wildlife. The interpretation in the Conservation Act 1987 defines protected wildlife: protected wildlife vulnerable to dogs means: (a) any flightless protected wildlife: (b) any limited-flight protected wildlife: (c) any protected wildlife that nests (including moulting or breeding), or roosts, upon or in close proximity to the ground: (d) any protected wildlife that feeds upon or in close proximity to the ground: (e) any animal that is a marine mammal within the meaning of the Marine Mammals Protection Act protection, in relation to a resource, means its maintenance, so far as is practicable, in its current state; but includes: (a) its restoration to some former state; and (b) its augmentation, enhancement, or expansion. 2) Discussion and options Best Practice An overall theme in the written feedback and discussion on the issue over the past year and as part of the consultation was that the public, including dog owners, were not familiar with the existing rules, and that the Statement of Proposal was too complicated. The Draft Bylaw and Policy is a further simplification of the rules in order to try to meet the first requirement of effective regulation compliance clear rules that are understood by the public. Document number A Page 3 of 11

64 A second overall theme emerged though the hearings of a lack of enforcement. Some submitters suggested that the rules were not seen to be credible and were widely disregarded as a result. Community concern about safety was widespread, with dogs not having been under good control at all times in all communities. Compliance is not only a matter of resources. Community acceptance is required and that requires that the rules be seen to be fair and be consistently applied. Best practice to regulation is to take a staged approach that enables compliance. The model applied here is known as VADE: Voluntary, Assisted, Directed and Enforced. The optimal approach is to promote Voluntary compliance as most people will follow the rules if they are able to do so, know what the rules are and consider them to be fair and reasonable. Information is an important component of this approach, for example, notifying dog owners about the new Bylaw and Policy when adopted. Those who do not comply can be Assisted to comply. Education is an important component of this approach and targeted resources may be required to overcome barriers to compliance. For example, the recent programme in Kaikohe moved a section of the community towards full compliance. If there is still non-compliance, then people may be Directed to comply, for example, through a verbal instruction or by sending written notices. Enforced is the last option for responding to for persistent or serious breaches of the rules. This may include an injunction or taking the matter to the District Court. However, infringement fines are appropriate for less serious offences as a proportionate penalty for matters such as persistent barking, leaving faeces in public places or not having a leash. Infringement fines are set out under the Dog Control Act Interest Groups There was a significant difference between the responses of dog owners and nondog owners in general. There was a conflict between the expressed views of some dog owners and the views of conservationists. There was a view expressed by some dog owners that they were being punished. However, the Bylaw and Policy do not set out to punish, but to protect. The reasons for rules are in accordance with the objects of Dog Control Act Some dog owners claimed that there were no issues with dogs in their area. A common statement is that the majority of dog owners are responsible. However, there is not a great deal of evidence to support that supposition. More accurately it is likely that dog owners want and intend to be responsible, but better information, education and regulation are required to prevent unintended harm. Issues were identified in most, if not all, parts of the District for the following reasons: Central government has stated that there is an unacceptably high level of dog attacks across New Zealand which requires improved local regulation; Many dog attacks go unreported as does the fear of dog attacks; Animal management staff, Department of Conservation staff and community members identified issues across the District; Problems can be heightened in in the busy summer period, in part due to holidaymakers arriving into the District with their dogs; Individuals may not wish to express their views in their community if they do not consider that the dialogue is inclusive and they are entitled to confidentiality under the Privacy Act 1993; Document number A Page 4 of 11

65 Protected wildlife species are threatened across the District and some dog owners are unaware of the threat to protected wildlife caused by their dogs; Shore nesting birds are particularly vulnerable to their nests being disturbed by dogs (and by other predators, vehicles and people); and The Bay of Islands is unique in New Zealand in having growing urban populations and wild kiwi and similar birds in close proximity one to the other. Further, implications for the relationship of Māori, their culture and traditions with ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga arose, including: Protection of kai moana (particularly shell fish) Taonga (indigenous wildlife) and customary use of fauna Waahi tapu. These matters are further explained in the Wai 262 Waitangi Tribunal claim. An aspect of the claim was the ownership and control over taonga plants and animals. Case example One petition showed that many people may not understand the reasons for restrictions. This petition signed by 599 people was received as part of a submission at a hearing meeting. The signatories requested 24/7 access to the coastline from Paihia beach to Te Haumi Beach and the northern 500 metres of Waitangi Beach. Neither of these are appropriate areas for unrestricted access because they are very busy in the summer. These are also significant bird nesting areas, and the northern end of Waitangi beach is of the highest possible significance for protected wildlife. Lastly, these are areas where tangata whenua wish to protect taonga and kai moana, particularly the pipi beds at Te Haumi beach. Beach Restrictions There was disagreement about the locations for restricting where dogs may be exercised and about when restrictions might apply. Kiwi and other protected wildlife commonly use beaches. Allowing unrestricted dog access at any time of year where there are likely to be flightless birds is not consistent with the protection of these species. For shore nesting birds such as dotterel, observations confirm that the main problem with disturbance is from the time that birds arrive to nest in spring through to when the fledglings have matured sufficiently to leave the nest. For dotterel and other shore birds, that season is from around Labour Day (the 4 th Monday of October) to the first of May. Dogs on a leash are a suitable restriction for most beaches through that period as there are shore-nesting birds on most beaches that are not inundated at high tide. Dogs should still be able to be allowed off leash to swim in a leash only area. Winter restrictions have been removed in these areas, as per the Proposal. Prohibition could be applied to specific important nesting sites, and these are included in the schedules. People are a problem in these areas as well as dogs, and advisory notices and other protections may be required to clearly identify areas. It is not suggested that dogs should otherwise be unrestricted on these beaches as the dog cannot differentiate without being under the control of its owner, and in these instances, it is suggested that on leash is an appropriate level of control. The Dog Control Act section 59 states that a dog at large that disturbs or threatens protected wildlife may be seized or destroyed forthwith. As a general rule, Responsible Dog Owners should not take their dogs into areas where shore birds are clustered or gathered together. Document number A Page 5 of 11

66 Tauranga Bay On 2 December 2015 the Bay of Islands-Whangaroa Community Board recommended that the First Schedule of the Dog Control Bylaw 2006 (prohibited areas) be amended to prohibit dogs at all times on Tauranga Bay Beach from the sand spit to the north of the tractor access point, being approximately a 280 metre stretch of the beach." This was in response to a request form the Tauranga Bay Community Association, Inc. and was subsequently adopted by the Council. On 24 April 2017 Staff received a request from the Secretary of the Association as follows: At the AGM for the Tauranga Bay Community Association, Inc it was decided by the membership that the dog exclusion zone established approx 18 months ago is not wanted by a majority of the community. I realise that we fought hard for this and we appreciate the responsiveness of the FNDC to the original request. The intent of the dog exclusion zone was to improve the results of the nesting season of the threatened New Zealand Dotterel. It was believed that dogs were disturbing the nests and that keeping them off the sandspit would help keep the birds on the nests. We discovered that the lack of dogs did not prevent the dotterel eggs from disappearing. It was only after we started controlling the stoats, hedgehogs and rats that the eggs stopped disappearing. We also believe that black-backed gulls are a significant predator but there is no means of controlling them. As we learned at at the AGM, most residents believe the dog exclusion zone was unfair to people who do use a leash when exercising their dogs and want the dog exclusion zone signage removed. The signage spelling out the dog restrictions should stay, that is, the signs saying that dogs are restricted during the holiday season and that leashes are required. However, Regional Council staff and conservationists have strongly argued for continued protection by prohibiting dogs from the shore bird nesting area. A letter in response from a dotterel conservation management export is included as attachment 4. Dogs are certainly not the only predator or threat. Vehicles on the sand spit may also be destructive of habitats. However, disturbance by dogs contributes to the risk of nesting birds not successfully hatching and rearing fledglings. There is no clear reason to remove a restriction necessary for wildlife protection as dog owners are only asked to avoid the nesting area and can exercise their dogs on leash elsewhere. If the other predator control is successful then the population of nesting birds should increase year on year. Muzzling There was disagreement about a requirement to muzzle dogs tethered in public. Requiring dogs to be tethered and muzzled while unattended in public places was closely split with 47% of the total responding No and 50% responding Yes. On balance, the feedback suggested that such a restriction may not be widely accepted by dog owners in all areas. Neutering (de-sexing) De-sexing impounded dogs is an important control to prevent future wandering or other aggressive behaviour. Feedback was that there should be discretion as a dog may be at large or otherwise impounded for reasons outside the control of the owner of person in charge of the dog at that time. Document number A Page 6 of 11

67 Protecting Wildlife The Bay of Islands and Whangaroa Community Board area has some choices if it intends to protect its native bird population. There are two vulnerable groups: shore birds and flightless birds. At present, brown kiwi are in decline and the population is rising in the urban areas, together with an increase in visitor numbers. The Department of Conservation website states that: Northland brown kiwi once lived all over Northland. By the 1980s kiwi were locally extinct in many areas. This was largely caused by predation from introduced mammals. In 1996, it was estimated that North Island kiwi had probably declined by at least 90% during the previous century The brown kiwi is one of our most common kiwi species; however, the population is steadily declining by about 2 3% a year. Without ongoing support, experts estimate brown kiwi will be extinct in the wild within two generations. Research studies show that: Dogs known to have killed kiwi in Northland include farm dogs, hunting dogs, and family pets including Rottweilers, Labradors, fox terriers, and a poodle (Pierce, R.J. and Sporle, W. 1997, Causes of kiwi mortality in Northland. Wellington: Department of Conservation). In Northland, it has been shown that the average lifespan of an adult brown kiwi is only years rather than the years in all other brown kiwi populations due mainly to predation by dogs, and, for some populations (e.g. in Northland), dogs have surpassed mustelids as the main agent of decline. (DOC, Draft Kiwi Recovery Plan ). Council submitted in support of the Plan and requested engagement with DOC at a national level. DOC have responded informally to signal some degree of agreement that local regulation may play a larger role in protecting wildlife and further discussions are anticipated. Discussions are taking place with government agencies, including the Department of Internal affairs and DOC to ensure that policy responses are integrated at a national, regional and local level. Call count monitoring of northland brown kiwi 2016 by DOC states: The 2016 results from the Eastern Area were excellent, with an all-time high mean kiwi call rate. The issue arises that as kiwis expand in numbers they will be more prevalent in areas currently frequented by dogs. A particular effort has been made by volunteers in Russell resulting in an encouraging trend as per the table below: Note that kiwi avoidance training is at best only partially effective and depends upon all dog owners in an area being responsible, which operational experience suggests Document number A Page 7 of 11

68 is not the case at present. It is a method best applied for hunting, farm or other working dogs (see Kiwis for Kiwis for more information). Brown kiwi are an indicator species. Other protected wildlife predated upon by dogs in the Community Board area include the following: Brown teal - pateke (Anas chlorotis, conservation status: recovering) are the rarest of the mainland water fowl, and are found at lndico Bay, northwest Urupukapuka Island, and in many estuarine wetland areas around the eastern Bay of Islands. Dogs are known predators of brown teal. Dotterel (Charadrius obscurus, conservation status: nationally vulnerable) nest just above high tide mark around many beaches of the Far North District. Nests are easily trampled by dogs. Both adults and chicks cannot feed on the water's edge when disturbed and chicks are left unattended when their parents are forced away by dogs. Eggs may not be at a life-sustaining temperature if left unattended due to disturbance. Dotterels often cluster with Variable Oystercatchers (Haematopus unicolor: conservation status recovering) which are also vulnerable to dogs. Little blue penguin (Eudyp tula minor, conservation status: declining) may breed as isolated pairs or in colonies, close to the sea in natural burrows and in/under a variety of man-made structures. Penguins are under threat of predation when dogs that are not under control wander away from beaches into the coastal landscape where penguins are resting in dens or nesting. North Island weka (Gallirallus australis grey, conservation status: endangered) are ground dwelling, flightless birds which are known to be charismatic and attracted to human activity. Since 2000, weka have been released near Russell, in the Whirinaki Forest. Banded rail (Gallirallus phillippensis assimilis conservation status: at risk, naturally uncommon) is a largely terrestrial bird. They have been recorded in a wide variety of inland and coastal wetland areas, particularly in mangrove stands. The national situation is summarised in a May 2017 report by the Parliamentary Commissioner for the Environment, Taonga of an island nation: Saving New Zealand's birds: This report looks at the desperate state of New Zealand s native birds, the challenges they face, and what it might take to restore them in large numbers back on to the mainland. New Zealand is home to 168 species of native bird, and many of these are found in no other country they are endemic to New Zealand. Four out of every five are in trouble and some sit on the brink of extinction. This investigation is focused on a vision a vision of restoring abundant, resilient, and diverse native birdlife on the mainland. Realising this vision will require using the knowledge, ingenuity, and passion of many New Zealanders. On the Russell peninsula, there is a higher presence of reintroduced and protected wildlife at risk from dogs than in other areas. In addition, there are a lack of suitable dog exercise areas and no suitable beaches for dogs to exercise upon off-leash due to the presence of kiwi and other birds. Ideally, the Russell Peninsula would move towards reducing the number of dogs per household towards zero. Restrictive covenants or consent conditions on new developments (as at present) are insufficient to enable full wildlife restoration. Responsible Dog Ownership There was broad agreement on promoting and rewarding Responsible Dog Ownership. This is consistent with the best practice described above. Document number A Page 8 of 11

69 Urban area restrictions There was broad agreement for retaining a maximum of 2 dogs (over 3 months old) per household. Around 30% of survey respondents supported a decrease in the number of dogs per household, with only a slight difference between dog owners and non- dog owners. In most urban areas, restrictions are primarily intended to reduce nuisance (such as barking) and for public safety (reducing the overall number of dogs in any given area). Importantly in the Bay of Islands there are also protected wildlife considerations due to the proximity of protected wildlife to development. As the human population increases, the increased pressure on protected wildlife may result in their loss. Working Dogs The Policy and Bylaw does not specify or mention working dogs that are not disability assist dogs. That is in part because no satisfactory definition of a working dog has been determined. In general the same rules apply to working dogs. Exceptions include that the Dog Control 1996 clarifies that working dogs (undefined in the Act) are not included in designated on leash areas and the owner does not have to carry a leash. Any restrictions on dogs in rural areas must take account of the need for working dogs on farms and consider other purposes, such as hunting dogs (also undefined in the Act). Department of Conservation (DOC) response to Community Board Two areas may be gazetted by DOC to allow for dogs on leash rather than prohibited in responses to the request of the Bay of Island and Whangaroa Community Board on 29/06/2016. These details are to be confirmed and will be reported in due course. Option 1: Adopt the Draft Dog Control Bylaw and Dog Policy 2017 There has been extensive community consultation and research into dog control in the Far North District over a period of a full year to date. In response to community feedback on the Statement of Proposal, there are a number of significant changes to the Bylaw and Policy: They have been simplified so that the rules can more easily be understood and known. They have removed duplication with the primary instrument for dog control, the Dog Control Act. They avoid operational guidelines which can be determined under delegated authority. They are not overly specific about dog registration and education, for example, as these matters can be separately decided by resolution of Council and/or through staff guidelines and procedures. There is more provision to protect wildlife based upon further research and consultation (it was noted that more work was required in this area at the time of adopting the Proposal). More restrictions have been placed on beaches to require dogs on a lead for a longer period (from Labour Day to 1 st of May) and with near universal coverage. More dog prohibited areas have been introduced where there are known nesting sites or populations of brown kiwi and other protected wildlife that is vulnerable to dogs of all kinds. There are a range of other amendments to the Proposal and these are shown in Attachment 2 Tracked Changes. Option 2: Amend the Draft Dog Control Bylaw and Dog Policy 2017 Document number A Page 9 of 11

70 There are a wide range of possible amendments to the Bylaw and Policy. This report highlights some rules to consider amending or adding, and include: Muzzles Should all dogs be required to be muzzled if left tethered-up in a public place and unaccompanied, such as when outside a shop? Dangerous and menacing dogs are required to be muzzled in public under the Act. Limits per household Should the number of dogs be reduced to less than 2 per household in the urban areas of the Bay of Islands where there are high numbers of protected wildlife? Should the number of dogs be reduced to 1 or none per household (other than working dogs) on the Russell Peninsula due to the high presence of protected wildlife? Should limits include a grandfathering clause exempting existing registered dogs? Should limits be set to be introduced at future date, say 5 or 10 years hence? Option 3: Do not adopt a Dog Control Bylaw and Policy This would mean that the Dog Control Bylaw and Policy 2006 would remain in place. That would not be consistent with the process of review and consultation which has identified reasons for significant changes to the original Policy and Bylaw, many of which have been supported in the community consultation. The 2006 Bylaw and Policy are no longer fit for purpose as they have become dated and do not include the protection of wildlife in their general scope. Option 1 is the preferred option recommended by Council staff to achieve the objectives of the Dog Control Act 1996 and respond to the issues raised during the consultation. 3) Financial implications and budgetary provision There are no direct costs associated to the options. 4) Reason for the recommendation The draft Bylaw and Policy provide a framework of local regulation that supports the primary legislation to protect the public, dogs and wildlife. Manager: Dr Dean Myburgh - General Manager District Facilities Attachment 1: Draft Dog Control Bylaw and Dog Policy Document number A Attachment 2: Tracked Changes to Proposed Dog Control Bylaw and Dog Policy Document Number A Attachment 3: Summary of Community Consultation on Proposed Dog Control Bylaw and Policy Report - Document number A Attachment 4: New Zealand Dotterels at Tauranga Bay - Document number A Document number A Page 10 of 11

71 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process: a) seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) assess the options in terms of their advantages and disadvantages; and c) if any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna, and other taonga. 2. This section is subject to section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Dog Control Bylaw 2006 and Dog Policy. Safe, healthy, resilient places and people. Our environment is protected, enhanced and wisely managed. Here are specific cultural considerations, including: - protection of kai moana (particularly shell fish); - taonga (indigenous wildlife) and customary use of fauna; - waahi tapu. Registered dog owners were notified of the proposal. Community views have been taken into account under the Special Consultative Procedure. Yes, the matter is of high significance and there is a high level of community interest. This is a District wide matter, but there are specific local issues for the Community Board to advise upon. The Community Board was initially consulted a year ago prior to a Statement of Proposal being adopted. There are no direct financial implications or need for budgetary provision associated with this report. The Chief Financial Officer has reviewed this report. Document number A Page 11 of 11

72 DOG CONTROL BYLAW 2017 Pursuant to Section 145 of the Local Government Act 2002, Section 20 of the Dog Control Act 1996 and every other enabling power and authority. To come into force: 01 XXXX 2017 For the purpose of: The purpose of this Bylaw is to control dogs, protecting people and wildlife from harm. To be reviewed by: 01 XXXX Title, Commencement and Application 1.1 The title of this Bylaw is the Far North District Council Dog Control Bylaw 2017 which comes into force on 01 XXXX Former Bylaw Repealed 2.1 As of the date this Bylaw comes into force the Far North District Council Dog Control Bylaw 2006 is repealed. 2.2 All approvals, permits and other acts of authority that originated under the Far North District Council Dog Control Bylaw 2006 and all applications shall, for the purposes of this Bylaw, continue as if they had originated under this Bylaw. 2.3 The revocation of the Far North District Council Dog Control Bylaw 2006 shall not prevent any legal proceedings, criminal or civil, being taken to enforce these bylaws, and such proceedings shall continue to be dealt with and completed. 3.0 Interpretation Terms in this Bylaw have the same meaning as the terms in the Dog Control Act AT LARGE means at liberty, not on a leash as defined in this section. AUTHORISED OFFICER means any person authorised by the Council to act on its behalf. BEACH means the area of shoreline above mean low water tides and any adjoining land in public ownership. CONFINED means enclosed securely in a building or tied securely to an immovable fixture on a premise or within an enclosure from which the dog cannot escape. CONTROL means that the person in charge of the dog is able to obtain an immediate and desired response from the dog by use of a leash, voice commands, hand signals, whistles or other effective means. COUNCIL means the Far North District Council. Document number A Page 1 of 15

73 LEASH means an adequate restraint, not exceeding 2 metres in length. NEUTERED DOG means a dog that has been spayed or castrated and does not include a dog that has been vasectomised. ON A LEASH means that a dog is kept under control by means of a leash which is attached to the dog so that the dog cannot break loose, and the other end held by a person physically capable of restraining the dog. RESERVE means any land under the control, administration, or ownership of the Council that is subject to the Reserves Act RESPONSIBLE DOG OWNER means a Dog Owner who has been approved by Council as a Responsible Dog Owner. 4.0 Confinement of Dogs 4.1 The person in charge of a dog shall, from half an hour after sunset until half an hour before sunrise, keep the dog tied up or otherwise confined, unless the dog is on a leash or under continuous control. 5.0 Diseases 5.1 No dog infected with a contagious disease can be exercised in any public place. 5.2 Every person in charge of a dog must ensure that any dog infected with a contagious disease is contained on their land or premises in such a manner that it cannot leave the land or premises, other than when being transported to a registered veterinary clinic for treatment. 6.0 Dogs In or On Vehicles 6.1 No person shall take a dog onto any public place in a motor vehicle or leave a dog in any unattended motor vehicle unless that person takes measures to render it impossible for the dog to get out of the vehicle. 6.2 Any person allowing a dog to ride on the open tray of a vehicle shall ensure that it is under control by a chain or any other suitable tether that is sufficiently short in length as to prevent the dog from leaving the tray or causing a nuisance to the public. 7.0 Faeces 7.1 The person in charge of a dog must remove dog faeces immediately and dispose of them in a suitable waste container. 8.0 Female Dogs in Season 8.1 No bitch in season can be exercised in any public place. 8.2 Every person in charge of a dog must ensure that every female dog in season is contained and adequately exercised on their land or premises. 9.0 Impounding Document number A Page 2 of 15

74 9.1 Any Authorised Officer may impound any dog found at large. 9.2 Any Authorised Officer may impound a dog found tethered and unattended. 9.3 Council s operating procedures shall apply when any dog has been impounded Limitation on Number of Dogs 10.1 No person may keep more than two dogs aged over 3 months on land or premises in any urban area as identified in the Schedule of this Bylaw Neutering 11.1 If any dog owner fails to keep their dog under control on more than one occasion within a 12 month period, Council may, by written notice, require the owner to neuter the dog Where any dog has been impounded more than two times throughout its life, Council may require the neutering of that dog prior to the dog s release from the pound Any dog of an owner classified as Probationary or Disqualified must be neutered A dog owner must, within one month of receipt of a written notice that a dog must be neutered, produce to the Council a certificate issued by a registered veterinary surgeon certifying that the dog has been neutered; or (a) that for reasons that are specified in the certificate, the dog will not be in a fit condition to be neutered before a date specified in the certificate; and (b) the dog owner must, within one month after the date specified in the certificate, produce a further certificate that the dog is or has been neutered Nuisance 12.1 A person must not keep a dog on any land or premises if the dog: (a) causes a demonstrable nuisance; or (b) is a significant risk to the health and safety of the public; or (c) prevents lawful access to at least one door of the dwelling No person shall cause any dog to become restive or unmanageable No person shall cause any dog to attack any other animal or person If any dog is a nuisance or injurious to health, an Authorised Officer may, by notice in writing, require within a specified time the owner or occupier of the premises to: (a) reduce the number of dogs kept on the premises; (b) construct, alter, reconstruct or otherwise improve the kennels or other accommodation used to house, contain or restrain the dog(s); (c) require the dog to be tied up or otherwise confined during specified periods; (d) take action to minimise or remove the nuisance Shelter/Housing 13.1 The owner or person having charge of any dog shall provide accommodation inside for that dog, or a kennel that: Document number A Page 3 of 15

75 (a) is sited on a suitable hard surface; (b) is weatherproof and dry; (c) is clean; (d) has shade; (e) has warm flooring in the sleeping area; and (f) has space for the dog to move around No dog connected to any accommodation or place of confinement by a chain or other humane device shall have its movements further restricted by any other fixture Schedules 14.1 Every person in charge of a dog must ensure that the dog does not enter or remain in any place designated as a Prohibited Area in the Schedule of this Bylaw Every person in charge of a dog must ensure that the dog is kept on a leash in any public place designated as a Leashed Area in the Schedule of this Bylaw A person in charge of a dog may exercise the dog off-leash and under control in any area designated as a Dog Exercise Area in the Schedule of this Bylaw Offences and Penalties 15.1 Every person who fails to comply with the requirements of this Bylaw commits an offence and is liable to a penalty under the Dog Control Act 1996 and the Local Government Act Document number A Page 4 of 15

76 POLICY # 3120 DOG POLICY 2017 Date Issued: XXXX 2017 INTRODUCTION The Dog Control Act 1996 section 10 requires Council to adopt a policy on dogs. The Dog Control Bylaw 2017 applies to this Policy. POLICY OBJECTIVE The Dog Policy aims to: POLICIES 1. Prevent danger, fear and nuisance from dogs. 2. Promote Responsible Dog Ownership. 3. Provide for the exercise and welfare needs of dogs. 4. Protect wildlife. Policy 1 Encourage Responsible Dog Ownership 1.1 Council will promote Responsible Dog Ownership, including providing information on dog obedience courses, owner training courses and support organisations. 1.2 Council may approve a dog owner as a Responsible Dog Ownership (RDO) if the owner has complied with all Council requirements as they relate to dogs and has complied with the requirements of the Dog Control Act The owner s dog(s) must have been registered in New Zealand for at least one year, or must attend and pass a Council-approved course. 1.4 The property that the dog has free access to must be fully fenced and gated. 1.5 Council will cancel an owner s RDO status if the owner subsequently fails to meet the requirements of this Policy, the Dog Control Bylaw and/or the Dog Control Act The owner must not have: (a) received a conviction under the Dog Control Act 1996; (b) received an infringement notice in the past two years related to dogs; (c) had a dog impounded in the last two years due to their negligence; (d) been the subject of a substantiated public complaint in the last two years; (e) been classified as a Probationary or Disqualified owner. 1.7 Council will cancel an owner s RDO status if the owner: (a) has their dog impounded (unless due to extenuating circumstances); (b) has a substantiated complaint upheld; (c) Fails to pay dog registration fees by the 31st August in any year. 1.8 If an owner s RDO status is cancelled, it will not be reinstated for at least two years. Document number A Page 5 of 15

77 Policy 2 Registration Fees 2.1 Council will charge a lower recovery fee for registered dogs impounded for the first time. 2.2 Council will levy penalties of up to 50% of the registration fee on dog owners who do not register their dogs by the 31st day of August each year. 2.3 A waiver of the penalty fee may be granted if: (a) Council has made an omission or error; (b) circumstances beyond the control of the dog owner prevent the registration fee being paid and the dog owner has contacted Council within 14 days of the due date; (c) there is evidence of a track record of paying the registration fees on time for the previous three years and the dog owner has contacted Council within 14 days of the due date to give the reason for the delay in payment; (d) there is evidence of hardship and payment arrangements are agreed between the owner and Council. Where arrangements are made, the waiver of the penalty will be subject to the agreed payments being kept up to date. Policy 3 Neutering Menacing Dogs 3.1 Any dog classified as Menacing by this Council or any other Council must be neutered. Policy 4 Access of Dogs to Public Places 4.1 Dogs are not allowed in any public place designated as a Prohibited Area in the Schedule of this Policy. 4.2 Every person in charge of a dog must ensure that his or her dog is kept on a leash in any public place designated as a Leashed Area in the Schedule of this Policy. 4.3 Council provides designated Exercise Areas where dogs can be exercised off-leash under control by voice command or signal as listed in the Schedule of this Policy. DOG POLICY AND DOG CONTROL BYLAW SCHEDULE Schedule A Schedule B Schedule C Schedule D Schedule E Dog Prohibited Areas Dog On-leash areas Dog Exercise Areas Limitation on Number of Dogs in Urban Areas Department of Conservation Controlled Dog Areas - No Access Document number A Page 6 of 15

78 Schedule A - DOG PROHIBITED AREAS Dogs are prohibited from all children s playgrounds at all times. Dogs are prohibited from all public swimming pools at all times. Dogs are prohibited from land administered by the Department of Conservation (unless DOC issues a permit or specifies otherwise). Disability assist dogs are generally exempt from these prohibitions (unless specified otherwise). Dogs are prohibited from Labour Day to the first of May from all the protected bird locations marked in blue in Figure 1: Protected Wildlife Areas below. Local signage will be used to make it clear where these areas are. The person in charge of a dog must avoid disturbing the areas where the shore birds are clustered or gathered together. Document number A Page 7 of 15

79 Figure 1. Protected Wildlife Areas: Far North District Document number A Page 8 of 15

80 Schedule B DOG ON-LEASH AREAS All reserves. Pou Herenga Tai Twin Coast Cycle Trail. Russell Beach, Tapeka Point Beach and Long Beach at all times. All other beaches from Labour Day to first of May. Dogs are allowed off leash to swim. All urban areas. Schedule C - DOG EXERCISE AREAS Dogs may be exercised off-leash in the areas listed below and shown in Figure 2. Kaitaia Empire Street. See map. Kaikohe Highway 12. See map. Kerikeri Rolands Wood, Kerikeri Inlet Rd. Wiroa Road. See Map. Opua Beechy Street waterfront. See Map. Rangiputa Rangiputa beach. Dogs must be under control at all times. Document number A Page 9 of 15

81 Figure 2. Dog Exercise Areas: Far North District Document number A Page 10 of 15

82 Schedule D - LIMIT OF TWO DOGS PER HOUSHOLD IN URBAN AREAS The urban areas with a maximum limit of two dogs over 3 months old per household are: Kaikohe, Kaitaia, Kawakawa, Kerikeri, Moerewa, Okiato Point, Opononi, Paihia, Rawene, Russell, Waitangi. The urban areas to which the 2 dog limit applies are outlined in Figure 3: Dog Exercise Areas below. More detailed maps will be available on the Council website. Document number A Page 11 of 15

83 Figure 3. Urban Areas with 2 Dog Ownership Limit: Far North District Document number A Page 12 of 15

84 Schedule E Department of Conservation CONTROLLED DOG AREAS NO ACCESS Dogs are not allowed ashore to a controlled dog area or nature reserve at any time. This includes the entire foreshore to low tide. Dogs are not allowed in Department of Conservation (DOC) nature reserves or wildlife sanctuaries except by written approval. Dogs and other pets are not allowed in DOC campgrounds unless specified otherwise. Dogs are not allowed inside any DOC hut or lodge. Dogs are not permitted at any time in the areas listed below: DOC Reference Dog Prohibited Areas - no access Local Office Ref: P05032 Akeake Historic Reserve Bay of Islands Ref: Q05043 Balast Point Bay of Islands Ref: Q05002 Black Rocks Scenic Reserve Bay of Islands Ref: P05030 Blacksmiths Bay Bay of Islands Ref: Q05013 Deep Water Cove Scenic Reserve Bay of Islands Ref: Q05065 Harata Historic Reserve Bay of Islands Ref: P05060 Hongi Hika Recreation Reserve Bay of Islands Ref: Q05030 Kahuwhera Pa Historic Reserve Bay of Islands Ref: P05065 Kerikeri Esplanade Reserve Bay of Islands Ref: P05022 Kerikeri Govt. Purp. Fish Hatchery Bay of Islands Ref: P05026 Kerikeri Inlet Scenic Reserve Bay of Islands Ref: P05020 Kerikeri River Scenic Reserve Bay of Islands Ref: P05066 Kerikeri Wharf Historic Reserve Bay of Islands Ref: P05025 Kororipo Pa Historic Reserve Bay of Islands Ref: P05015 Lake Waiparaheka Scientific Reserve Bay of Islands Ref: P04005 Mahinepua Peninsula Scenic Reserve Bay of Islands Ref: Q05033 Man O War Bay of Islands Ref: Q05014 Manawahuna Scenic Reserve Bay of Islands Ref: Q05001 Marsden Cross Historic Reserve Bay of Islands Document number A Page 13 of 15

85 Ref: Q05036 Motuarahi Island Island Scenic Reserve Bay of Islands Ref: Q05003 Motuarohia Island Recreation Reserve Bay of Islands Ref: P04006 Motukawanui Island Scenic Reserve Bay of Islands Ref: Q05034 Motumaire Island Historic Reserve Bay of Islands Ref: P05044 Motupapa Island Scenic Reserve Bay of Islands Ref: Q05004 Moturua Island Scenic Reserve Bay of Islands Ref: P05031 Motutapu Island Scenic Reserve (Kerikeri Inlet) Bay of Islands Ref: Q05042 Motutokape Island Bay of Islands Ref: P05016 Ngawha Bay of Islands Ref: P05109 Ngawha Purchase Scenic Reserve Bay of Islands Ref: Q05006 Okahu Island Scenic Reserve Bay of Islands Ref: P05017 Okuratope Pa Historic Reserve Bay of Islands Ref: Q05009 Otehei Bay (Pt. Urupukapuka Island Rec. Reserve) Bay of Islands Ref: P05061 Pakaraka Kauri Scenic Reserve Bay of Islands Ref: Q05010 Poroporo Island Scenic Reserve Bay of Islands Ref: P05018 Puketona Scenic Reserve Bay of Islands Ref: P05019 Pukewhau Ecological Area Bay of Islands Ref: P05021 Rainbow Falls Scenic Reserve Bay of Islands Ref: P05029 Rangitane Scenic Reserve Bay of Islands Ref: P05034 Taranaki Island Scenic Reserve Bay of Islands Ref: P04022 Taronui Bay Access Bay of Islands Ref: P04021 Taronui Bay Recreation Reserve Bay of Islands Ref: P04023 Taronui Bay Addition Recreation Reserve Bay of Islands Ref: Q05016 Te Toroa Scenic Reserve Bay of Islands Ref: Q05031 Tikitikioure Bay of Islands Ref: Q05037 Toretore Island Scenic Reserve Bay of Islands Ref: Q05008 Urupukapuka Island Recreation Reserve Bay of Islands Ref: Q05029 Uruti Bay Bay of Islands Ref: Q05007 Waewaetorea Island Recreation Reserve Bay of Islands Document number A Page 14 of 15

86 Ref: P05023 Waipapa Stm Scenic Reserve Bay of Islands Ref: P05068 Wairoa Bay of Islands Ref: P05045 Waitangi Endowment Forest Bay of Islands Ref: Q05028 Waitata Point Bay of Islands Ref: O03001 Matai Bay Recreation Reserve Kaitaia Ref: O04024 Mangonui Court House Historic Reserve Kaitaia Ref: M02001 Motuopao Island Nature Reserve Kaitaia Ref: N02003 North Cape Scientific Reserve Kaitaia Ref: O04014 Rangikapiti Pa Historic Reserve Kaitaia Ref: N03008 Simmonds Is. Nature Reserve Kaitaia Ref: L01001 Three Kings Islands Nature Reserve Kaitaia Ref: O04036 Walker Island Nature Reserve Kaitaia Ref: O03007 Whangatupere Bay Marginal Strip Kaitaia Ref: O03008 Paeroa/Knuckle Point Scenic Reserve Kaitaia Document number A Page 15 of 15

87 DOG CONTROL BYLAW 2017 Pursuant to Section 145 of the Local Government Act 2002, Section 20 of the Dog Control Act 1996 and every other enabling power and authority. To come into force: 01 XXXX 2017 For the purpose of: The purpose of this Bylaw is to control dogs, protecting people and wildlife from harm. To be reviewed by: 01 XXXX Short Title, Commencement and Application 1.1 The title of this bylawbylaw is the Far North District Council Dog Control Bylaw 2016 and2017 which comes into force on xxxx01 XXXX This bylaw applies to the Far North District. 1.3 This Bylaw is due for review by xxxx 2.0 Former Bylaw Repealed 2.1 As of the date this bylawbylaw comes into force the following bylaw is hereby repealed: The Far North District Council Dog Control Bylaw 2006 is repealed. 2.2 All approvals, permits and other acts of authority that originated under the Far North District Council Dog Control Bylaw, 2006 and all applications, shall, for the purposes of this bylawbylaw, continue as if they had originated under this bylawbylaw. 2.3 The revocation of the Far North District Council Dog Control Bylaw 2006 shall not prevent any legal proceedings, criminal or civil, being taken, to enforce these bylaws, and such proceedings shall continue to be dealt with and completed as if the bylaw had not been revoked. 3.0 Interpretation Terms in this Bylaw have same meaning as the terms in the Dog Control Act AT LARGE means at liberty, free, not on a leash as defined in this section. AUTHORISED OFFICER means any person appointed or authorised by the Council to act on its behalf and with its authority, including a member of the Police. BEACH means the area of shoreline above mean low water spring tides and any adjoining land in public ownership. CONFINED means enclosed securely in a building or tied securely to an immovable fixture on a premise or within an enclosure from which the dog cannot escape. Document number A Page 1 of 24

88 CONTROL means that the dog is not causing a nuisance or danger and that the person in charge of the dog is able to obtain an immediate and desired response from the dog by use of a leash, voice commands, hand signals, whistles or other effective means. Where the dog is not required to be on a leash, and other than in a designated dog exercise area, it is not allowed to be any more than 10 metres distant or out of the line-of-sight of the handler. COUNCIL means the Far North District Council. DANGEROUS DOG has the meaning in s 31 of the Dog Control Act DISABILITY ASSIST DOG means a dog certified by one of the following organisations as being a dog trained to assist (or as being a dog in training to assist) a person with a disability as defined in Section 2 of the Dog Control Act DISTRICT means the area under the control of the Far North District Council. DOG CONTROL OFFICER means a Dog Control Officer appointed by the Far North District Council under Section 11 of the Dog Control Act DOG OWNER means owner as defined in Section 2 of the Dog Control Act HUNTING DOG means a dog used for hunting game provided that: (a) It shall be a defence that any hunting dog found in a public place without a leash is under the immediate supervision of a currently licensed or permitted game hunter who is using the dog for the immediate purpose, of locating and/or retrieving game. (b) It shall also be a defence that any hunting dog found in a public place without a leash is under the immediate supervision of a currently licensed firearms owner who is using that unleashed dog for the immediate purpose of locating and/or retrieving game. (c) In both (a) and (b), the onus shall fall on the hunter/shooter to demonstrate that he or she was entitled to legally be in that public place and to demonstrate that the unleashed dog was under their full control. IMPOUND means to seize and impound any dog in accordance with the provisions of the Dog Control Act INFRINGEMENT OFFENCE has the meaning given to it in s 65(1) of the Act. LEASH means an adequate restraint, not exceeding 2 metres in length. MENACING DOG has the meaning in ss 33A or 33C of the Dog Control Act NEUTERED DOG means a dog that has been spayed or castrated and does not include a dog that has been vasectomised. NUISANCE means anything annoying, harmful or offensive to a community or a member of it and always as defined by law. ON A LEASH means that a dog is kept under control by means of a leash, which is attached to the dog, so that the dog cannot break loose, and the other end held by a person physically capable of restraining the dog. Document number A Page 2 of 24

89 PERSON includes not only a natural person but also a corporation sole and a body of persons whether incorporated or not. PRIVATE WAY means any way or passage whatsoever over private land within the district, the right to use which is confined or intended to be confined to certain persons or classes of persons, and which is not thrown open or intended to be open to the use of the public generally. PROTECTED WILDLIFE ZONE means any zone or area identified by a recognised authority as being an area where the New Zealand Dotterel, Banded Dotterel, Brown Teal, Blue Penguin, Weka and North Island Brown Kiwi either live or breed. PUBLIC PLACE means a place that, at any material time, is open to or is being used by the public, whether for free or on payment of a charge. RECOGNISED AUTHORITY means: (a) A Regional Council named in Part 1 of Schedule 2 of the Local Government Act (b) A Territorial Authority, being a city council or district council named in Part of Schedule 2 of the Local Government Act (c) A Unitary Authority as defined in Section 5 of the Local Government Act (d) The Department of Conservation. RESERVE means any land under the control, administration, or ownership of the Council that is subject to the Reserves Act RESPONSIBLE DOG OWNER means a Dog Owner who has been certifiedapproved by Council as a Responsible Dog Owner. SUBSTANTIATED COMPLAINT means a complaint where a Dog Control Officer considers that there is enough evidence to support a case in a court of law. WORKING DOG means any working dog as defined in section 2 of the Dog Control Act 1996 and for the purpose of this bylaw shall include Disability Assist Dogs and Hunting Dogs. 4.0 Control of Dogs in Public Places PROHIBITED AREAS 4.0 Confinement of Dogs Every Dog Owner must ensure that their dog does not enter or remain in any place designated as a Prohibited Area in the Schedule of this Bylaw. ON-LEASH AREAS Every Dog Owner must ensure that his or her dog is kept on a leash in any public place or private way designated as a Leashed Area in the Schedule of this Bylaw Dog classified as Dangerous or Menacing must be muzzled whilst in a Leashed Area. OFF-LEASH AREAS Document number A Page 3 of 24

90 4.3.0 Every Dog Owner may exercise his or her dog other than on a leash, but must keep the dog under continuous control at all times, in any other public area that is not designated as an on-leash or prohibited area It is the responsibility of the Dog Owner or person in charge of a dog to adequately control the dog, and be seen to be in control of the dog, so it will not cause a danger, distress or nuisance The person in charge of the dog in an off-leash area must be carrying a leash, and must be seen to be doing soa dog shall, Dogs classified as Dangerous or Menacing must be muzzled whilst off-leash in any public areas. DOG EXERCISE AREAS A Dog Owner may exercise their dog off-leash but must keep the dog under control in any area designated as a dog exercise area in the Schedule of this Bylaw Dogs classified as Dangerous or Menacing must be muzzled whilst in a designated Dog Exercise Area. GENERAL PUBLIC ACCESS AREAS No dog may be left unattended and tethered, at any time, to any apparatus whether it be fixed or otherwise in any public place at any time unless the dog is muzzled A dog will not be regarded as unattended if it is not more than 10 metres distance from and within sight of the owner. EXEMPTIONS 4.6 Clause and do not apply to the owner of: (a) (b) (c) (d) a Working Dog while it is working; or any dog which is confined completely within a vehicle or cage; or any dog taking part in a special event approved by the Council such as a dog show or dog training seminar or any other organised dog event. any dog with specific written approval exempting it from the requirements of clause and/or Shelter/Housing 5.1 The owner of any dog or other person having charge of any dog shall provide adequate accommodation for that dog. If the accommodation is a kennel it is to be sited on a suitable hard surface, have wooden (or similar) flooring in the sleeping area, be of appropriate size, and provide suitable shelter in that it must, at all times: (a) be weatherproof (b) be dry (c) be clean, and (d) give the dog adequate space, warmth and shade. 5.2 If a kennel is not provided, dogs are to be confined inside premises, which comply with the requirements of 5.1. Document number A Page 4 of 24

91 5.3 Accommodation for dogs is to be kept in a clean condition at all times so as not cause a nuisance through visual, audible or olfactory disturbance. 5.4 No dog accommodation or place of confinement for any dog in any area shall be sited in a position whereby any dog connected to any such accommodation or place of confinement, whether by a chain or some other approved and humane device, can get tangled up or have its movements further restricted, by any other fixture. 5.5 No dog accommodation or place of confinement for any dog in urban areas shall be sited in a position that allows any dog connected to it by way of a chain or some other approved and humane device, to be able to enter upon any other person s land or property. 6.0 Limitation on Number of Dogs 6.1 No person may keep a dog over the age of three months on any land or premises in any urban area identified in the Schedule of this Bylaw, which results in more than two dogs being kept on the land or premises. 7.0 Confinement of Dogs The owner of any dog or other person having charge of a dog shall, during the period commencing half an hour after sunset on each day and endinguntil half an hour before sunrise on the next day, keep the dog tied up or otherwise confined, unless the dog is on a leash or under thecontinuous control of the owner or handler Removal of FaecesDiseases 8.1 Where any dog defecates in a public place or on land or premises other than that occupied by the owner, the Dog Owner must remove the faeces immediately and dispose of them in a suitable waste container. 5.1 No dog 9.0 Female Dogs in Season and Diseased Dogs 9.1 It shall be an offence to exercise any bitch in season in any public place. 9.2 Every Dog Owner must ensure that every female dog in season is contained on their land or premises in such a manner that it cannot freely leave the land or premises, and must ensure that the dog is adequately exercised. 9.3 It shall be an offence to exercise any dog infected with a contagious disease can be exercised in any public place Every Dog Ownerperson in charge of a dog must ensure that any dog infected with a contagious disease is contained on his or hertheir land or premises in such a manner that it cannot leave the land or premises, other than when being transported to a registered veterinary clinic for treatment Neutering of Dogs Document number A Page 5 of 24

92 10.1 Where any Dog Owner fails to keep their dog under control on more than one occasion with a 12 month period, Council may, by written notice, require the owner to cause the dog to be neutered Where any dog has been impounded more than two times throughout its life and in the ownership of the same person, Council may require the neutering of that dog prior to the dog s release from the pound to its owner or any other person Where any dog is classified as Dangerous or Menacing and/or the owner is classified as Probationary or Disqualified, Council will require the neutering of that dog by written notice to the owner Where a written notice that a dog must be neutered has been given to the Dog Owner they must, within one month of receipt of the notice, produce to the Council a certificate issued by a registered veterinary surgeon certifying: (a) (b) (c) that the dog is or has been neutered; or that for reasons that are specified in the certificate, the dog will not be in a fit condition to be neutered before a date specified in the certificate: if a certificate under clause (b) is produced, the Dog Owner must within one month after the date specified in the certificate, produce a further certificate to the Council under clause (a) Impounding 11.1 Any Authorised Officer may impound a dog found at large in breach of any provision of this Bylaw whether or not it is wearing a collar having the proper registration label or disc thereon or attached thereto Any Authorised Officer may impound a dog found tethered and unattended in breach of Clause Where any dog has been impounded the provisions of the Dog Control Act 1996 and Council s standard operating procedures shall apply in relation to the dog s release. Dogs In or On Vehicles No person shall take a dog onto any public place in a motor vehicle or leave a dog in any unattended motor vehicle unless that person takes measures to render it impossible for the dog to get out of the vehicle, without limiting the requirements of the Animal Welfare Act Any person allowing a dog to ride on the open tray of a vehicle shall ensure that it is at all times kept under control by a chain or any other suitable tether that is sufficiently short in length as to prevent the dog from leaving the tray or endangering or causing a nuisance to the public. 7.0 Faeces 7.1 The person in charge of a dog must remove dog faeces immediately and dispose of them in a suitable waste container. Document number A Page 6 of 24

93 8.0 Female Dogs in Season 8.1 No bitch in season can be exercised in any public place. 8.2 Every person in charge of a dog must ensure that every female dog in season is contained and adequately exercised on their land or premises. 9.0 Impounding 9.1 Any Authorised Officer may impound any dog found at large. 9.2 Any Authorised Officer may impound a dog found tethered and unattended. 9.3 Council s operating procedures shall apply when any dog has been impounded Limitation on Number of Dogs 10.1 No person may keep more than two dogs aged over 3 months on land or premises in any urban area as identified in the Schedule of this Bylaw Neutering 11.1 If any dog owner fails to keep their dog under control on more than one occasion within a 12 month period, Council may, by written notice, require the owner to neuter the dog Where any dog has been impounded more than two times throughout its life, Council may require the neutering of that dog prior to the dog s release from the pound Any dog of an owner classified as Probationary or Disqualified must be neutered. 11. Duty to Avoid 4 A dog owner must, within one month of receipt of a written notice that a dog must be neutered, produce to the Council a certificate issued by a registered veterinary surgeon certifying that the dog has been neutered; or (a) that for reasons that are specified in the certificate, the dog will not be in a fit condition to be neutered before a date specified in the certificate; and (b) the dog owner must, within one month after the date specified in the certificate, produce a further certificate that the dog is or has been neutered Nuisance A person must not keep a dog on any land or premises if the dog: (a) the dog causes a demonstrable nuisance; or (b) the dog exposes is a significant risk to the health and safety of others to significant riskthe public; or (a) the dog creates a reasonable apprehension in the minds of others of a threat to their health or safety. The reason must be justified by proven evidence; or (c) the dog prevents lawful access to at least one door of the dwelling No person shall cause any dog to become restive or unmanageable, to incite No person shall cause any dogfight ordog to attack any other animal or person. Document number A Page 7 of 24

94 If any dog(s) or the keeping of any dog(s) on any premises has become or is likely to become a nuisance or injurious to health the, an Authorised Officer may, by notice in writing, require within a specified time the owner or occupier of the premises within a time specified in the notice to do all or any of the followingto: (a) Reducereduce the number of dogs kept on the premises.; (b) Constructconstruct, alter, reconstruct or otherwise improve the kennels or other accommodation used to house or, contain or restrain the dog or dogs.(s); (c) Requirerequire the dog or dogs to be tied up or otherwise confined during specified periods; (d) Take such other reasonabletake action to minimise or remove the likelihood of nuisance or injury to health. Any 13.0 Shelter/Housing 13.1 The owner or person who fails to comply withhaving charge of any notice issued under Clause 14.1 commits an offence underdog shall provide accommodation inside for that dog, or a kennel that: (a) is sited on a suitable hard surface; (b) is weatherproof and dry; (c) is clean; (d) has shade; (e) has warm flooring in the sleeping area; and (f) has space for the dog to move around No dog connected to any accommodation or place of confinement by a chain or other humane device shall have its movements further restricted by any other fixture Schedules 14.1 Every person in charge of a dog must ensure that the dog does not enter or remain in any place designated as a Prohibited Area in the Schedule of this Bylaw Every person in charge of a dog must ensure that the dog is kept on a leash in any public place designated as a Leashed Area in the Schedule of this Bylaw A person in charge of a dog may exercise the dog off-leash and under control in any area designated as a Dog Exercise Area in the Schedule of this Bylaw Offences and Penalties Every person who fails to comply with the requirements of this Bylaw commits an offence and is liable to a penalty under the Dog Control Act 1996 and the Local Government Act The Council may apply to the District Court under section 162 of the Local Government Act 2002 for an injunction restraining a person from committing a breach of this Bylaw. Document number A Page 8 of 24

95 POLICY # 3120 Proposed DOG POLICY 2017 Date Issued: 26 October 2016XXXX 2017 INTRODUCTION The Dog Control Act 1996 section 10 requires Council to: Minimise the danger, distress, and nuisance that adopt a policy on dogs may pose. The Dog Control Bylaw 2017 applies to the community Avoid the danger inherent in allowing dogs to have uncontrolled access to public places that are used by children Enable the public to use public places without fear of attack or intimidation by dogs Provide for the exercise and recreational needs of dogs with their owners Classify dogs and owners, and provide an annual reportthis Policy. POLICY OBJECTIVE Council recognises the importance of dogs to many people within the Far North District. Council. The Dog Policy aims to: 1. Enforce the legal obligations of dog owners 2.1. Prevent danger, fear and nuisance from uncontrolled dogs Promote Responsible Dog Ownership because the main factor in dog control is the quality of care by the dog s owner Support dog owners to provideprovide for the exercise and welfare needs of their dog(s) dogs Protect wildlife. POLICIES Policy 1 Identify the Owner of Every Dog Policy 2 Enforce Dog Owner Obligations Policy 3 Classify Dogs and Owners Policy 4 Encourage Responsible Dog Ownership Policy 5 Apply Registration Fees Policy 6 Control Access of Dogs to Public Places Policy 1 Identify the Owner of Every Dog.1.1 All dog owners must register and microchip their dogs to identify the person responsible for the care and control of every dog. 1.2 All dogs aged three (3) months and over must be registered. Document number A Page 9 of 24

96 Policy 2 Enforce Dog Owner Obligations Council will: 2.1 Make dog owners comply with their legal obligations to control and care for their dog(s), and to maintain the safety of the public. 2.2 Seize and impound dogs that are considered to be a danger, threat or nuisance to the public, wildlife, stock, poultry or domestic animals. 2.3 Limit the number of dogs in urban areas. 2.4 Make Menacing or Dangerous dog classifications and Probationary or Disqualified dog owner classifications under the Dog Control Act Take action where necessary for breaches of the Dog Control Act 1996, policies or bylaws, or to prevent breaches from occurring. Policy 3 Classify Dogs and Owners 3.1 Council will exercise its authority under the Dog Control Act 1996 to classify noncompliant owners as either Probationary or Disqualified and dogs as either Dangerous or Menacing. 3.2 Council will order all dogs classified as Menacing or Dangerous to be neutered at the owner s expense. Policy 4 Encourage promote Responsible Dog Ownership, including providing information on dog obedience courses, owner training courses and support organisations. 1.2 Council will: 4.1 Recognise and encouragemay approve a dog owner as a Responsible Dog Ownership (RDO): The) if the owner must have fullyhas complied with all Council policy and bylaw requirements as they relate to dogs and has complied with the requirements of the Dog Control Act (a) 1.3 The owner s dog(s) must have been registered in the DistrictNew Zealand for at least one year; or the owner must provide proof of having held this status from their previous territorial authority. If an owner has not been registered in the District for at least one year, the owner, or must attend and pass a Council-approved Responsible Dog Owner Education and Obedience course. 1.4 The property that the dog has free access to must be fully fenced and gated. 1.5 Council will cancel an owner s RDO status if the owner subsequently fails to meet the requirements of this Policy, the Dog Control Bylaw and/or the Dog Control Act Document number A Page 10 of 24

97 1.6 The owner must not have: (a) Receivedreceived a conviction under the Dog Control Act 1996; (b) Receivedreceived an infringement notice in the past two years related to dogs; (c) Hadhad a dog impounded in the last two years due to their negligence; (d) Beenbeen the subject of a substantiated public complaint in the last two years; (e) Beenbeen classified as a Probationary or Disqualified owner. (b) The property that the dog has free access to must be fully fenced and gated. (c) Outside kennels must be weatherproof and hygienic. An application must be made to Council and approved before the benefits of the RDO status can be gained. 4.2 Cancel1.7 Council will cancel an owner s RDO status if the owner: (a) Is convicted of an offence under the Dog Control Act The owner will not be reinstated as a RDO. (b) Is issued with an infringement notice. The owner will not be reinstated as a RDO for two (2) years. (c)(a) Hashas their dog impounded (unless due to extenuating circumstances). The owner may not be reinstated as a RDO for two (2) years.); (d)(b) Has onehas a substantiated complaint upheld. reinstated as a RDO for two (2) years.; The owner will not be (e)(c) Fails to pay dog registration fees by the 31st August in any year. 4.3 Supply information about dogs on Council s website and provide owners of dogs with information on their legal obligations and how to manage dog control issues. 4.4 Promote dog safety along with care and control awareness amongst children, the general public and dog owners. 4.5 Supply information on dog obedience courses, owner training courses and support organisations to promote Responsible Dog Ownership.1.8 If an owner s RDO status is cancelled, it will not be reinstated for at least two years. Policy 5 Apply2 Registration Fees 52.1 Council will set dog registration fees to recover the costs of dog control servicescharge a lower recovery fee for registered dogs impounded for the first time Council will levy penalties of up to 50% of the registration fee on dog owners who do not register their dogs by the 31st day of August each year. 5.4 Charge a lower recovery fee for registered dogs impounded for the first time A waiver of the penalty fee may be granted if: Document number A Page 11 of 24

98 (a) Council has made an omission or error.; (b) There are circumstances beyond the control of the dog owner that prevent the registration fee being paid within the registration period and the dog owner has contacted Council within 14 days. of the due date; (c) Therethere is evidence of a good track record of paying the registration fees on time for the previous three years, a reasonable reason for waiver has been supplied, and the dog owner has contacted Council within 14 days of the due date to give the reason for the delay in payment.; (d) Therethere is evidence of hardship and payment arrangements are agreed between the owner and Council. Where arrangements are made, the waiver of the penalty will be subject to the agreed payments being kept up to date. 5.6 Council will take enforcement action against owners of unregistered dogs. 5.7 Failure to make full payment or arrangements for payment of the Registration Fee and Penalty Fee may result in a prosecution in the District Court. Policy 63 Neutering Menacing Dogs 3.1 Any dog classified as Menacing by this Council or any other Council must be neutered. Policy 4 Access of Dogs to Public Places 4.1 Dogs are not allowed in any public place designated as a Prohibited Area in the Schedule of this Policy Council provides for Dog Prohibited Areas where the presence of dogs could create a danger, or cause nuisance to the public or protected wildlife. See the Dog Policy and Bylaw Schedule. 6.2 Council provides for Dog2 Every person in charge of a dog must ensure that his or her dog is kept on a leash in any public place designated as a Leashed Area in the Schedule of this Policy. 4.3 Council provides designated Exercise Areas where dogs can be exercised off-leash. They must at all times be under the control of the owner by voice command or signal, see as listed in the Dog Policy Schedule of this Policy. 6.3 Dogs must be under the control of the owner at all times and in all public places. Document number A Page 12 of 24

99 DOG POLICY AND DOG CONTROL BYLAW SCHEDULE Schedule 1AA Schedule 1BB Schedule 1CC Schedule 1DD Schedule 1EE Dog Prohibited Areas Dog On-leash areas Dog Exercise Areas Limitation on Number of Dogs in Urban Areas Department of Conservation Controlled Dog Areas - No Access Document number A Page 13 of 24

100 Schedule 1AA - DOG PROHIBITED AREAS Dogs are bannedprohibited from all childrens children s playgrounds at all times. Dogs are bannedprohibited from all public swimming pools at all times. Dogs are banned from all Protected Wildlife Zones at all times. Dogs are bannedprohibited from land administered by the Department of Conservation (unless the Department of ConservationDOC issues a permit or specifies otherwise). Disability assist dogs are generally exempt, but must be under control at all times. from these prohibitions (unless specified otherwise). In addition, dogs are banned from the areas at the times listed below: Dogs are prohibited from Labour Day to the first of May from all the protected bird locations marked in blue in Figure 1: Protected Wildlife Areas below. Local signage will be used to make it clear where these areas are. The person in charge of a dog must avoid disturbing the areas where the shore birds are clustered or gathered together. Document number A Page 14 of 24

101 DOG PROHIBITED AREASFigure 1. Protected Wildlife Areas: Far North District Area Details Time Ahipara Beach Cable Bay All beaches Deleted Cells Deleted Cells Formatted: Font: Document number A Page 15 of 24

102 Coopers Beach English Bay Hihi Opito Bay Opononi and Omapere Paihia and Waitangi Russell Taipa Taupo Bay Tauranga Bay Rangiputa Tokerau Beach Te Ngaere Bay Whangaroa All beaches Beach Beach Beach next to the adjoining roadway All areas from the road for a length of 200 metres in a south direction from the boat ramp in Opononi. All beaches (with the exception of the grass bank off the sand at Te Haumi beach which is allowed on-leash) Russell Beach and all public areas adjoining and including the Strand between Pitt Street and Wellington Street Tapeka Point Beach, reserves and adjoining public places Long Beach All beaches All beaches All reserves Beach Beach Beach All beaches and reserves All beaches From 1st December to 28th or 29th February between 9:00am and 6:00pm Document number A Page 16 of 24

103 Schedule 1BB DOG ON-LEASH AREAS Dogs are required to be on leashall reserves. Pou Herenga Tai Twin Coast Cycle Trail. Russell Beach, Tapeka Point Beach and Long Beach at all times on recreational sports fields or complexes. All other beaches from Labour Day to first of May. Dogs are allowed off leash to swim in a leash only area. All urban areas. Schedule C - DOG EXERCISE AREAS DOG Russell ON-LEASH Beach AREAS Area Details Time Kerikeri Tapeka Point Beach Domain and reserves and adjoining public areas At all times Pou Long Beach Herenga for the All length parts of of the the trail beach that up are to off-road the area (as of detailed beach opposite At all times the vehicle turn around Tai zone Twin at the Coast end of in the the adjoining Pou Herenga roadwaydogs Tai Twin may Coast be Cycle exercised Trail off-leash in the areas listed below Cycle and shown Trail in Figure Bylaw 2. Schedule). Paihia and All beaches (but only on the grass bank off the From 6.00pm to Waitangi sand at Te Haumi beach) 8.00pm from 1st December to 28th or 29th February All times (outside any summer times specified as prohibited) Deleted Cells Document number A Page 17 of 24

104 KaitaiaTaupo Bay All reservesempire Street. See map. KaikoheTauranga Bay KerikeriTe Ngaere Bay OpuaWhangaroa Rangiputa Beach and all reserveshighway 12. See map. All reservesrolands Wood, Kerikeri Inlet Rd. Wiroa Road. See Map. All reservesbeechy Street waterfront. See Map. Rangiputa beach. off-leash at the times in the areas listed below providing that the dogs are under control at all times. Dogs classified as Dangerous or Menacing must be muzzled while in these Dog Exercise Areas. Schedule 1C - DOG EXERCISE AREAS Every dog owner may exercise their dog(s) Document number A Page 18 of 24

105 Figure 2. Dog Exercise Areas: Far North District Details Deleted Cells Area Document number A Page 19 of 24

106 Kaitaia Kerikeri Opua Russell Matthew s Park (within the designated fenced area of the park) Rolands Wood The land behind the Crematorium in Wiroa Road Opua Beach between the car ferry ramp and the boat ramp opposite Opua Hall The area of beach forming part of Long Beach from opposite the vehicle turn around zone at the end of the adjoining roadway to the end of the eastern part of the beach Schedule 1D - LIMITATION ON NUMBERD - LIMIT OF TWO DOGS PER HOUSHOLD IN URBAN AREAS The urban areas with a maximum limit of two dogs over 3 months old per household are: Kaikohe, Kaitaia, Kawakawa, Kerikeri, Moerewa, Okiato Point, Opononi, Paihia, Rawene, Russell, Waitangi. DetailedThe urban areas to which the 2 dog limit applies are outlined in Figure 3: Dog Exercise Areas below. More detailed maps arewill be available on the Council website. A summary map is below. Document number A Page 20 of 24

107 Figure 3. Urban Areas with 2 Dog Ownership Limit: Far North District Document number A Page 21 of 24

108 Schedule 1EE Department of Conservation CONTROLLED DOG AREAS NO ACCESS Dogs are not allowed ashore to a controlled dog area or nature reserve at any time. This includes the entire foreshore to low tide. Dogs are not allowed in Department of Conservation (DOC) nature reserves or wildlife sanctuaries except with expressby written approval. Dogs are not allowed ashore to a controlled dog area or nature reserve at any time. This includes the foreshore (that is, the entire beach area down to the low tide level). Unless specified, dogs and other pets are not allowed in DOC campgrounds unless specified otherwise. Dogs are not allowed inside any DOC hut or lodge. In addition dogsdogs are not permitted at nayany time in the areas listed below: DOC Reference Dog Prohibited Areas - no access Local Office Ref: P05032 Akeake Historic Reserve Bay of Islands Ref: Q05043 Balast Point Bay of Islands Ref: Q05002 Black Rocks Scenic Reserve Bay of Islands Ref: P05030 Blacksmiths Bay Bay of Islands Ref: Q05013 Deep Water Cove Scenic Reserve Bay of Islands Ref: Q05065 Harata Historic Reserve Bay of Islands Ref: P05060 Hongi Hika Recreation Reserve Bay of Islands Ref: Q05030 Kahuwhera Pa Historic Reserve Bay of Islands Ref: P05065 Kerikeri Esplanade Reserve Bay of Islands Ref: P05022 Kerikeri Govt. Purp. Fish Hatchery Bay of Islands Ref: P05026 Kerikeri Inlet Scenic Reserve Bay of Islands Ref: P05020 Kerikeri River Scenic Reserve Bay of Islands Ref: P05066 Kerikeri Wharf Historic Reserve Bay of Islands Ref: P05025 Kororipo Pa Historic Reserve Bay of Islands Ref: P05015 Lake Waiparaheka Scientific Reserve Bay of Islands Ref: P04005 Mahinepua Peninsula Scenic Reserve Bay of Islands Document number A Page 22 of 24

109 Ref: Q05033 Man O War Bay of Islands Ref: Q05014 Manawahuna Scenic Reserve Bay of Islands Ref: Q05001 Marsden Cross Historic Reserve Bay of Islands Ref: Q05036 Motuarahi Island Island Scenic Reserve Bay of Islands Ref: Q05003 Motuarohia Island Recreation Reserve Bay of Islands Ref: P04006 Motukawanui Island Scenic Reserve Bay of Islands Ref: Q05034 Motumaire Island Historic Reserve Bay of Islands Ref: P05044 Motupapa Island Scenic Reserve Bay of Islands Ref: Q05004 Moturua Island Scenic Reserve Bay of Islands Ref: P05031 Motutapu Island Scenic Reserve (Kerikeri Inlet) Bay of Islands Ref: Q05042 Motutokape Island Bay of Islands Ref: P05016 Ngawha Bay of Islands Ref: P05109 Ngawha Purchase Scenic Reserve Bay of Islands Ref: Q05006 Okahu Island Scenic Reserve Bay of Islands Ref: P05017 Okuratope Pa Historic Reserve Bay of Islands Ref: Q05009 Otehei Bay (Pt. Urupukapuka Island Rec. Reserve) Bay of Islands Ref: P05061 Pakaraka Kauri Scenic Reserve Bay of Islands Ref: Q05010 Poroporo Island Scenic Reserve Bay of Islands Ref: P05018 Puketona Scenic Reserve Bay of Islands Ref: P05019 Pukewhau Ecological Area Bay of Islands Ref: P05021 Rainbow Falls Scenic Reserve Bay of Islands Ref: P05029 Rangitane Scenic Reserve Bay of Islands Ref: P05034 Taranaki Island Scenic Reserve Bay of Islands Ref: P04022 Taronui Bay Access Bay of Islands Ref: P04021 Taronui Bay Recreation Reserve Bay of Islands Ref: P04023 Taronui Bay Addition Recreation Reserve Bay of Islands Ref: Q05016 Te Toroa Scenic Reserve Bay of Islands Ref: Q05031 Tikitikioure Bay of Islands Ref: Q05037 Toretore Island Scenic Reserve Bay of Islands Document number A Page 23 of 24

110 Ref: Q05008 Urupukapuka Island Recreation Reserve Bay of Islands Ref: Q05029 Uruti Bay Bay of Islands Ref: Q05007 Waewaetorea Island Recreation Reserve Bay of Islands Ref: P05023 Waipapa Stm Scenic Reserve Bay of Islands Ref: P05068 Wairoa Bay of Islands Ref: P05045 Waitangi Endowment Forest Bay of Islands Ref: Q05028 Waitata Point Bay of Islands Ref: O03001 MaitaiMatai Bay Recreation Reserve Kaitaia Ref: O04024 Mangonui Court House Historic Reserve Kaitaia Ref: M02001 Motuopao Island Nature Reserve Kaitaia Ref: N02003 North Cape Scientific Reserve Kaitaia Ref: O04014 Rangikapiti Pa Historic Reserve. Kaitaia Ref: N03008 Simmonds Is. Nature Reserve Kaitaia Ref: L01001 Three Kings Islands Nature Reserve Kaitaia Ref: O04036 Walker Island Nature Reserve Kaitaia Ref: O03007 Whangatupere Bay Marginal Strip Kaitaia Ref: O03008 Paeroa/Knuckle Point Scenic Reserve Kaitaia Document number A Page 24 of 24

111 Attachment 3 Summary of Community Consultation on the Proposed Dog Control Bylaw and Policy Contents 1 PURPOSE COMMUNICATIONS Submissions Web-traffic SURVEY Survey Results Impounded and Unattended Dogs Responsible Dog Owners Dog Prohibition Times and Areas Dogs on a Leash Times and Areas Urban Dog Ownership Other Comments DOG CONTROL CONSULTATION MAPS ADDITIONAL INFORMATION Statutory Obligations Conservation and Wildlife Areas Protected Bird Species Document number A Page 1 of 25

112 Attachment 3 1 PURPOSE To summarise the written community responses to the proposed Council Dog Control Bylaw and Dog Policy. 2 COMMUNICATIONS Witten submissions were open for 6 weeks from 7 November 2016 to 16 December Late submissions were accepted. Notifications were sent to 6500 registered dog owners by or post and 1800 submitters to previous consultations. Full page advertisements were placed in the Northern News and the Bay Chronicle Posters were placed at all Council service centres. Social media posts were made, including notifications on Facebook and Neighbourly. A short URL was created ( An interactive web map was created to allow the public to pin comments. Weekly updates were posted during the consultation period. Formal submissions include s, letters and an online survey. 2.1 Submissions The majority (64%) of submissions came through the online survey. Most people submitting through or hard copy chose to include additional information or cover topics not encompassed by the survey. Informal submissions not counted here include social media posts and responses to the interactive web map. Formal submissions Method Count online survey mailed hard copy 39 RFS or phone 4 Total Web-traffic The Statement of Proposal and links to the survey and interactive map were hosted on From 01 Oct to 31 Dec of 2016 there were 1140 visits to this page 1 Facebook Insights for dog-related posts: Post 1: 5.8K reach and 600 clicks Post 2: 1.6k reach and 79 clicks Post 3: 5.4K reach and 467 clicks Post 4: 2.4K reach and 166 clicks 1 Note these metrics exclude our DISTRICT IP address and any pages associated with TK. Document number A Page 2 of 25

113 Attachment 3 3. SURVEY Document number A Page 3 of 25

114 Attachment 3 Document number A Page 4 of 25

115 Attachment 3 Document number A Page 5 of 25

116 Attachment 3 Document number A Page 6 of 25

117 Attachment Survey Results Council received 234 unique and complete responses to the survey. 172 (73.5%) respondents were dog owners and 62 (26.5%) were not. Survey respondents were asked to provide the name of the locality nearest to where they live. The largest areas of response were in the Eastern and Northern Wards of the District. In the Northern Ward, 56 responses came from Kaitaia, Ahipara, and Awanui; and 24 from Taipa, Cable Bay, Coopers Beach, and Mangonui combined. In the Eastern Ward 58 responses came from Kerikeri and Waipapa; and 24 from Paihia, Haruru, Waitangi, Okaito, and Opua combined. In the Western Ward 16 responses came from Omapere, Opononi, Rawene, Horeke, Kaikohe, and Okaihau combined. The majority of the 17 responses that were Outside Far North District came from the Auckland District. The total responses from each area are shown in Figure 1. Document number A Page 7 of 25

118 Attachment 3 Figure 1. Document number A Page 8 of 25

119 Attachment Impounded and Unattended Dogs De-sexing impounded dogs was supported by 81% of the respondents, with the majority of dog owners (75%) and non-owners (97%) in support. Requiring dogs to be tethered and muzzled while unattended in public places was closely split with 47% of the total responding No and 50% responding Yes. Non-owners were more strongly opposed with 60% responding No, while 54% of dog owners responded Yes. Question One - Should dogs that have been impounded have to be desexed or neutered before they can be released, to reduce the likelihood of future impounding? Question Two - Should we allow dogs to be unattended in a public place if they are tied up and muzzled (to reduce the likelihood of them biting someone)? Total Dog Owners Non-Owners Total Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Responsible Dog Owners Creating a Responsible Dog Owner (RDO) Category was supported by over 92% of all respondents, with non-owners responding slightly higher (95%) than dog owners (91%). Giving RDOs a reduction in administration fees was supported by 85% of respondents, with stronger support from dog owners (86.6%) than non-owners (81%). Question Three - Should the category of Responsible Dog Owner be introduced to encourage responsible dog ownership? Total Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Document number A Page 9 of 25

120 Attachment 3 Question Four - Should registration fees be reduced for those categorised as Responsible Dog Owners? Total Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Dog Prohibition Times and Areas The responses to prohibiting dogs from most beaches during the daytime in summer was closely divided, with 51% of the total responding Yes and 46% responding No. The majority of dog owners were against the summer prohibition, with 59% responding No. Non-owners were more in favour of summer prohibitions, with 87% responding Yes. The majority of respondents (56%) advocated keeping the places where dogs are prohibited the same. The number that responded in favour of extending places of prohibition was the same as those that wanted to reduce places of prohibition at 21%. Total Question Five - Should dogs be prohibited from most beaches during the daytime during summer? Dog Owners Non-Owners Total 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Question Six - Should the places where dogs are prohibited be extended or reduced? Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Extended Stay the same No Response Reduced Total Question Seven - Should the times that dogs are prohibited be changed? Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Extended Stay the same No Response Reduced Document number A Page 10 of 25

121 Attachment 3 The largest total response for the times of prohibition was to keep the current times of (9am-6pm) at 42%. More respondents (40%) supported decreasing the times than extending (15%). The majority of dog owners (53%) responded that times should be reduced, while the majority of non-owners (57%) responded that times should stay the same Dogs on a Leash Times and Areas Having other areas in the District that are dog on leash only was closely split in the total response, with 50% responding No and 47% responding Yes. Dog owners responded in opposition of more dog on leash areas, with 61% saying No. Non-owners were more strongly in favour of having more areas dog on leash only, with 81% saying Yes. The majority (61%) of total respondents supported restrictions being removed outside of the summer period. Sentiment between owners and non-owners was closely divided, with 74% of dog owners responding Yes and 73% of non-owners responding No. Total Question Eight - Should other areas in the District only allow dogs that are on a leash? Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Total Question Nine - Should this restriction be removed outside the summer period? Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Question Ten - Are there any other areas that you believe are suitable as public dog exercise areas? Total Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes The total responses were evenly split at 47% Yes and No to the question of other suitable public places that could be used as dog exercise areas. The majority (82%) of nonowners believed there were no other suitable locations, while the majority (58%) of dog owners believed there were. Document number A Page 11 of 25

122 Attachment 3 The following table is a summary of locations that were suggested by respondents as dog exercise areas. There was no limit to the number or types of locations they could suggest. Question Ten (A) - If you answered yes to Question Ten, please list any other area(s) would you recommend as suitable for public dog exercise? Multiple Responses Single Response Location Count Locations Count Don t know/ Unrelated Response 18 A&P Show Grounds 1 90 Mile Beach 15 Allen Bell Drive park (Kaitaia) 1 Te Haumi 14 Cable Bay 1 All Beaches 13 DoC Land 1 Parks or Sports-fields 11 Donkey Bay 1 Sullivans Beach 11 English Bay 1 Ahipara 7 Koutu Beach 1 Kerikeri Domain 5 Lindvark Park 1 Hongi Hika Recreation Reserve 4 Ngati Kahu road taipa 1 Paihia 4 Omapere 1 Stone Store 4 Oneroa Beach 1 Taumarumaru pa 4 Pipiroa Beach 1 Coopers Beach 3 Pipis 1 Rangikapiti Pa 3 Puketotara Reserve 1 Tauranga Bay 3 Tapeka Beach 1 Cycle Trials 3 Te Ngaere Bay 1 Anywhere/ Everywhere 2 Te Tii 1 Haruru Falls 2 Tokerau reserve 1 Kaitaia (generally a dog park) 2 Waione Road 1 Lake Ngatu 2 Waitangi Forest 1 Rainbow Falls Track 2 Waitotara reserve and river walking path 1 Russell Beaches 2 Taipa Beach 2 Document number A Page 12 of 25

123 Attachment Urban Dog Ownership The majority (65%) of total respondents supported keeping the current 2 dogs per household restriction in urban areas. This included 69% of dog owners and 53% of nonowners supporting the status quo of 2 dogs per household. Total Question Eleven - Should the number of dogs per household be restricted in urban areas? Question Twelve - Are there urban areas in the Far North District that you believe are suitable for restrictions such as those outlined in Question Eleven? Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Increase Stay the same No Response Decrease Total Dog Owners Non-Owners 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% No No Response Yes Over 70% responded No when asked if there were any other suitable areas for limits to the number of dogs per household. The table below shows the count for places suitable for limitation recommended by respondents. Respondents were not restricted to the number of areas they nominated. Areas which already have limitations recommended were not counted, and non-responses were also not counted. Question Twelve (A) - If you answered yes to Question Twelve, please list the urban area(s) you believe should be included: Multiple Responses Single Response Location Count Locations Count All Urban Areas 10 Cape Reinga Settlements 1 Don t know/unrelated 8 Doves Bay Road 1 Everywhere (Whole District) 4 Kaimaumau 1 Kaeo 4 Opua 1 Waipapa 3 Rangiputa 1 Anywhere near Kiwi Zones 2 Skudders Beach 1 Awanui 2 Taipa 1 Hihi 2 Takahui 1 Karikari 2 Taupo Bay 1 Okaihau 2 Totara North 1 Opito Bay Road 2 Waimate North 1 Rangitane Road 2 Waipapakauri 1 Tauranga Bay 2 Whangaroa 1 Document number A Page 13 of 25

124 Attachment Other Comments Respondents had the option to fill out any additional information in an open ended comment box. Comments that were directly related to topics already covered in other questions, or that the responded had already covered in their responses to Question 10(a) or 12(a) were not counted. 2 Insults or issues unrelated to the proposal were also not counted. 3 Additionally, submissions that did not fill out a survey were counted in this table. The following table shows the general categories of topics or concerns: Any other comments? General Topic of Interest or Concern Count Need more control officers/enforcement 27 Lack of areas/facilities/access makes being a responsible owner hard 23 Roaming dogs without their owners a problem 20 Dog excrement/disposal is an issue 18 Dogs are a threat to birds/environment 15 Better de-sexing program 13 Dog friendly is good for visitors and tourism 12 Responsible dogs/owners are being punished 11 Higher penalties for owners violating the rules 11 More restrictions on dangerous breeds/ breed owners 9 Ban bad owners/repeat offenders from having dogs 8 Sparse population times/areas shouldn't be regulated 8 More responsibility on owners to provide fencing/space for their dog 8 Low registration 8 No muzzling 7 Stray dogs (without owners) are the issue 7 Better reporting/response system 7 Dogs are good for health 7 Dogs aren t the problem, owners are 6 Microchipping 6 Better signage 6 Start restriction times later in the day 5 More provision for obedience training 5 Clarification of the high water mark 5 More regulation on breeding 4 Barking dogs a nuisance 4 More hunting dog restrictions 3 Concerns about adoption 3 Exemptions for farm/working dogs 3 No shooting as euthanasia method 1 2 As an example, if the respondent suggested creating a dog exercise area in 10(a) and made the same suggestion again in the comment, it would not be counted. 3 Topics such as controlling cats, regulating freedom campers, restricting beach driving, etc. do not fall under the scope of the Dog Control Bylaw and were not counted. Document number A Page 14 of 25

125 Attachment 3 4. DOG CONTROL CONSULTATION MAPS Figure 2 below shows the areas affected by the Dog Control Bylaw. Any of the locations that are explicitly mentioned are represented. The points represent 4 different categories of restriction. The pink areas show the proposed urban areas 4 where households are limited to owning two adult dogs. 5 This map was hosted online, and available for the public to view and add comments. Figure 3 below shows the responses received by 13 January, All submissions came from the public, who were allowed to drop pins anywhere on the map and make a comment about the type of dog control or changes they would like to see in the area. 4 Localities with a population of 500 or more (from 2013 census data), that have a distinct commercial/industrial core. 5 Dogs over the age of 6 months. Document number A Page 15 of 25

126 Attachment 3 Figure 2. Document number A Page 16 of 25

127 Attachment 3 Figure 3. Document number A Page 17 of 25

128 Attachment 3 5. ADDITIONAL INFORMATION Additional information was provided by of government bodies, businesses and interest groups including Federated Farmers, SPCA, DoC, Mid-North Alliance of Landcare Groups, Bay of Islands Whangaroa Community Board, Kiwis for Kiwis, Far North Branch of Forest and Birds, and others. The following are points from these various agencies: 5.1 Statutory Obligations DCA, 1996, (s 4(a)(iv)) impose on owners of dogs obligations designed to ensure that dogs do not injure, endanger, or cause distress to any wildlife. RMA, (s 31(1)(b)(iii)), responsible for controlling the use, development, or protection of land for the purposes of maintaining indigenous biological diversity. New Zealand Coastal Policy Statement, Policy 11 includes directions to avoid adverse effects on: o Indigenous taxa that are listed as threatened or at risk in New Zealand; o Habitats in coastal environments that are important during the vulnerable life stages of indigenous species; o Habitats of indigenous species where the species are at the limit of their natural range, or are naturally rare; and o Habitats, including areas and routes, important to migratory species Of concern is the large number of ongoing incidents where dogs either attack or kill kiwi and other native wildlife in the District. The Conservation Act 1987 contains provisions to protect ecological values from unauthorized dogs brought into Conservation Areas. All lands administered as public conservation land (with but a few exceptions) are gazetted under section 26ZS of the Conservation Act 1987 as either: "Controlled Dog Areas" and "Open Dog Areas "all of which have been notified in the New Zealand Gazette Issue No.169 dated 21 December The Gazette notice is comprised of several schedules. Most Conservation Areas and Reserves in the Far North District are gazetted in the category : "Controlled Dog Areas - Entry by Permit for Management and/or Recreational Hunting Subject to conditions". The Dog Control Act s 10 (5) (a) (i) requires that these Controlled Dog Areas be identified in Councils dog policies. These Controlled Dog Areas have been designated as areas where dogs are not generally permitted due to the risks to indigenous wildlife. Permits are only issued by the Department for management or recreational hunting, and cannot be issued for recreational dog walking. The Wildlife Act 1953 and Reserves Act 1977, along with the Conservation Act, rotect wildlife from intentional hunting and prevent dogs being brought onto Reserves administered by the Department of Conservation. Document number A Page 18 of 25

129 Attachment Conservation and Wildlife Areas Most conservation land has prohibitions for any dog at any time of the year unless for permitted purposes. The land is typically administered by the Department of Conservation (DoC), and outside of Council jurisdiction. The following table was supplied by DoC outlining areas declared to be Wildlife Protected Zones. DOC administered public conservation land Eastern Bay of Islands Motuarohia Island Dotterel breeding site Kiwi breeding site Recreation Reserve Moturua Island Scenic Reserve Urupukapuka Island Recreation Reserve Otehei Bay Recreation Reserve Waewaetorea Island Recreation Reserve Poroporo Island Scenic Reserve Okahu Island Scenic Reserve Te Toroa Scenic Reserve Manawahuna Scenic Reserve Deep Water Cove Scenic Reserve Oke Bay Scenic Reserve Whangamumu Scenic Reserve Paihia/Russell area Motumaire Island Historic Reserve Tapeka Point Historic Reserve Uruti Bay Conservation Area Other wildlife Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguin dens/likely breeding Blue penguins/likely breeding Blue penguins,weka present Banded rails present, weka present, bitterns Notes Release of kiwi planned 2017 Potential use of the island as kiwi creche Potential breeding site for sea birds Release of lizards and petrels planned Document number A Page 19 of 25

130 Attachment 3 Kerikeri area Taronui Bay Recreation Reserve Taronui Bay Addition Recreation Reserve Blacksmith Bay Conservation Area Rangitane Scenic Reserve Marsden Cross Historic Reserve Whangaroa area Motukawanui Island Scenic Reserve Ranfurly Bay Scenic Reserve Mahinepua Scenic Reserve Blue penguins/likely breeding Blue penguins/likely breeding Blue penguins/likely breeding Blue penguins/likely breeding Blue penguins/likely breeding Additional wildlife areas outlined by members of the Far North Branch of Forest and Bird that need protection are show below. Additional Recommended Areas of Wildlife Protection Area Comment Pipiroa Scenic and recreation Te Wahapu Scenic and coastal margins Orongo Bay, Uruti Bay, and Okaito-Russell Wetlands and shrub lands walkway Taupo Bay Southern half Taipa Beach Northern half Henderson Bay North end and stream midway Rarawa Beach Southern end Waitata Beach Dotterel Tapeka Beach Dotterel The map in Figure 4 below shows the types and locations of DOC Public Conservation Land in the District. Document number A Page 20 of 25

131 Attachment 3 Figure 4. Document number A Page 21 of 25

132 Attachment Protected Bird Species The Ministry for the Environment s report, Our Marine Environment 2016, outlines extinction of native marine birds and mammals as one of the top three marine issues in New Zealand. The report shows that 90% of indigenous bird species and 88% of indigenous shorebirds are threatened or at risk of extinction. The following bird species have been identified by DoC as at risk and important to consider when drafting the Dog Control Bylaw and Policy: Brown teal - pateke (Anas chlorotis, conservation status: recovering) are the rarest of the mainland water fowl, and are found at lndico Bay, northwest Urupukapuka Island, and in many estuarine wetland areas around the eastern Bay of Islands. Dogs are known predators of brown teal. Dotterel (Charadrius obscurus, conservation status: nationally vulnerable) nest just above high tide mark around many beaches of the Far North District. Nests are easily trampled by dogs. Eggs may not be at a life-sustaining temperature if left unattended due to disturbance. Both adults and chicks cannot feed on the water's edge when disturbed and chicks are left unattended when their parents are forced away by dogs. Dotterels often cluster with Variable Oystercatchers (Haematopus unicolor: conservation status recovering) which are also vulnerable to dogs. Little blue penguin (Eudyp tula minor, conservation status: declining) may breed as isolated pairs or in colonies, close to the sea in natural burrows and in/under a variety of man-made structures. Penguins are under threat of predation when dogs that are not under control wander away from beaches into the coastal landscape where penguins are resting in dens or nesting. North Island weka (Gallirallus australis grey, conservation status: endangered). Weka are ground dwelling, flightless birds which are known to be charismatic and attracted to human activity. Since 2000, weka have been released near Russell, in the Whirinaki Forest. Banded rail (Gallirallus phillippensis assimilis conservation status: at risk, naturally uncommon) is a largely terrestrial bird. They have been recorded in a wide variety of inland and coastal wetland areas, particularly in mangrove stands. Forest and Bird cites dogs as a major risk to kiwi populations, noting major kill events at South Kerikeri Inlet. It s also noted that Kiwi have an average life span of years, but only a 14 year life span in the District. Dogs are cited as the primary influence. The Draft National Kiwi Recovery Plan produced by the Department of Conservation states that unmanaged populations of brown kiwi are in decline in Northland due to predation of adults by dogs and ferrets (and predation of chicks by stoats). The Draft Plan states: It is currently thought that the rate of decline of unmanaged populations of Document number A Page 22 of 25

133 Attachment 3 kiwi is likely to be close to 2% at most sites, although in Northland the true rate is probably closer to 3% because dogs kill so many adult kiwi (p. 24). The map shown in Figure 5 below displays data on the at-risk bird species that have been spotted in the District. The sighting data comes from ebirds.org, which hosts a web map that users can use to post bird sightings. The map only shows sightings from the prior 10 years (2006 to 2016). Additionally, only data which had been vetted 6 by ebird administration were used. The map also shows kiwi concentration zones as identified in 2014 by DoC. 6 ebirds administrators check data for unusual numbers, locations, or times for bird sightings. Any of the unusual and unverified sightings are not included. Document number A Page 23 of 25

134 Attachment 3 Figure 5. Document number A Page 24 of 25

135 Attachment 3 Limited or restricted dog ownership near kiwi zones (in excess of those imposed on urban areas) was suggested in multiple submissions. Within the last 10 years, Council has started using section 221 of the Resource Management Act to add consent notices to subdivisions near kiwi concentration zones. Notices cannot easily be added retroactively, and are only used during new subdivisions. The notices have taken many forms, and have included the following requirements related to dogs: No outright ban, but caution that site is a kiwi zone and dogs and cats should be kept under control; Kiwi high density, no outright ban but dogs kept inside, fenced and/or receive kiwi aversion training; No more than two dogs and two cats may be kept or introduced to the site; Dogs must either be tied up, kennelled, or kept within a dog proof enclosure at night; Dogs shall be microchipped and registered with the Far North District; All dogs shall have a current kiwi aversion training certificate; Submit a photograph of the dog; Plan showing extent of fenced area; No owners or occupiers of or visitors to any of the lots shall keep or introduce onto the land any carnivorous animal (such as cats, dogs and mustelids) which have the potential to be Kiwi predators. This prohibition includes the bringing of any such animals onto the site by visitors and contractors; and Working dogs, being dogs used specifically for stock management purposes, may be kept on the lots where they are under control of the owner at all times, and housed in a kennel/run when not working. Where possible, any working dogs should have completed kiwi aversion training before being introduced onto the lot(s). Council is currently standardising, implementing, and monitoring the consent notices for subdivisions around kiwi zones. After consultation with kiwi protection groups Council can: Standardise expectations and requirements for subdivisions in high density kiwi areas Investigate warranting more officers; Promote minimum expectations for responsible dog ownership and kiwi protection; Find and map historic consent notices so they can be proactively monitored and enforced; and Standardise the process for recording and mapping new consent notices. Document number A Page 25 of 25

136 Protection of New Zealand dotterels at Tauranga Bay, Northland To whom it may concern My name is John Dowding. I have been involved in research and management of New Zealand dotterels and other shorebirds for more than 30 years. I was author of the first Dotterel Recovery Plan in 1993, senior author of the second plan in 2007, and science advisor on the Department of Conservation s New Zealand Dotterel Recovery Group. I also teach an annual course on management of dotterels at the Miranda Shorebird Centre. That course is aimed at community group members and agency staff. I have been asked by Mrs Heather Peat of the Tauranga Bay Community Association to comment on the potential impacts of dogs and vehicles on the dotterels there, and on the advisability of excluding dogs and vehicles from the sand spit. The first point to note is the importance of the site to the species. Tauranga Bay currently holds nine pairs of New Zealand dotterels (six on the sand spit and three along the beach), and has a post-breeding group of at least 21 birds. These figures constitute 1% of the total population, and make the site one of international importance for the species under Criterion 6 of the Ramsar Convention on Wetlands, to which New Zealand is a signatory. The second point of note is that both dogs and vehicles are well-known threats to New Zealand dotterels, and were identified as such in both recovery plans. Dogs are predators of dotterels they chase and kill chicks, occasionally trample nests, and always cause very high levels of disturbance. Vehicles crush nests and chicks and also cause significant disturbance. Even short periods of disturbance can have disproportionate effects, for example by causing adults and chicks to become separated, making chicks much more vulnerable to predation by gulls or harriers. Human pressure on the North Island s east coast continues to increase, partly as a result of ongoing development, and partly because of growth in recreational activities in the coastal zone. With 85% of the dotterel population on the east coast, impacts on the species will only escalate. The New Zealand dotterel is classified by DOC as Conservation Dependent, meaning that it will decline without management. Partly because of its thin and widespread distribution, this species cannot be managed effectively by DOC alone, and there is significant (and successful) community and other-agency involvement in its conservation. If its efforts are to be effective however, the community must be given the tools necessary to undertake that management. This typically includes support from DOC and local councils. In the case of Tauranga Bay, it is clear that the sand spit at the north-eastern end of the beach is the most significant area for native shorebirds. It holds two-thirds of the dotterel pairs (and a number of pairs of variable oystercatcher) in one-third to onequarter of the total length of the bay. It is also the main roosting area. In addition, the estuary behind the sand spit provides good feeding habitat. Document number A Page 1 of 2

137 I understand from Mrs Peat that vehicles have previously been excluded from the spit, and that a section of the community is now seeking to have that restriction overturned. Based on my experience at many dotterel sites over 30 years, I am in no doubt that effective management of birds there would require exclusion of vehicles and dogs from the spit. While this is crucial for the birds during their breeding season, Mrs Peat has pointed out that vehicles will also damage native vegetation on the spit at all times of year. That vegetation not only stabilises the spit (maintaining breeding habitat for the birds) but also provides cover for shorebird chicks to hide from aerial predators. It is my view that without the ability to exclude vehicles and dogs from the spit, the community s efforts to protect the resident shorebirds are very likely to be frustrated. It is sometimes argued that activities at any particular site are insignificant at a population level because they only affect a relatively small number of pairs. This argument ignores the fact that similar impacts are occurring at many sites. As noted in the second recovery plan, the cumulative effect of small-scale impacts at many sites has a significant adverse effect on the population as a whole. Given the high proportion of the dotterel population in the Far North District, and the fact that there are relatively few actively managed dotterel sites there, I would strongly support any assistance that agencies could provide to the community effort at Tauranga Bay, especially with regard to excluding vehicles and dogs from the spit. Dr JE Dowding 05 May 2017 Document number A Page 2 of 2

138 MEETING: Name of item: Author: Date of report: 09 June 2017 Document number: Executive Summary Item: 7.1 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 CHAIRPERSON AND MEMBERS REPORTS Sally Cottle - Meetings Administrator A The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community. Recommendation THAT Bay of Islands-Whangaroa Board note the reports from the Chairperson, and Members Stratford, Ward, Mills and Smith. 1) Background The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community. 2) Discussion and options Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The reports from the Chairperson and Members are attached. 3) Financial implications and budgetary provision There are no financial implications or the need for budgetary provision as a result of this report. 4) Reason for the recommendation The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. Manager: Caroline Wilson - Manager District Administration Services Attachment 1: Chairperson Greening s report - Document number A Attachment 2: Member Stratford s report - Document number A Document number A Page 1 of 2

139 Attachment 3: Member Ward s report - Document number A Attachment 4: Member Mill s report - Document number A Attachment 5: Member Smith s report - Document number A Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Not applicable Not applicable Yes Not applicable This is a Community Board report. There are no financial implications or the need for budgetary provision. The Chief Financial Officer has not reviewed this report. Document number A Page 2 of 2

140 COMMUNITY BOARD CHAIRPERSON S REPORT Report to Community Board Member Name Subdivision Bay of Islands-Whangaroa Community Board Terry Greening - Chairperson Russell-Opua Date March 2017 April ) Meetings REPORT 04/05/17 Council Chambers Kaikohe Judging Trustpower Awards 04/05/17 Turner Centre Kerikeri Building and Planning Practitioners meeting 05/05/17 John Butler Centre Kerikeri Agenda preview meeting 11/05/17 Council Chambers Kaikohe Council meeting for Annual Plan Deliberations 17/05/17 Met with Council Road Safety engineer in Russell to discuss roading issues 17/05/17 Council Chambers Kaikohe Wastewater and Water Service Delivery workshop 18/05/17 Council Chambers Kaikohe Deliberations on Fees and Charges and Waste Minimisation Plan 22/05/17 Bay of Islands Whangaroa Community Board meeting, Paihia War Memorial Hall, Paihia 25/05/17 Met with Principal of Springbank School accompanied by member Smith to discuss FNDC partnership with Fireworks Extravaganza in November 30/05/17 Maromaku Reserves Board AGM, Maromaku Hall 06/06/17 Community Board Strategic Plan workshop, FlourFlower, Kerikeri 08/06/17 Council Chambers Kaikohe - Operations Committee meeting 08/06/17 Council Chambers Kaikohe - Strategic Alliance meeting 12/06/17 Kingston House Kerikeri Combined Community Board workshop Document number A Page 1 of 2

141 2) Issues Nil 3) Resource Consents Aucks Road Okiato. Construct five chalets for transient traveller s use and use existing dwelling as manager s office Robertson Street, Russell. Relocate WWII Soldiers hut from Duke of Marlborough site to road frontage; erect Georgian cottage on road frontage; and, erect boat shed on road frontage Baffin Street Opua. Move existing building by 2.6m (part of Opua Marina Stage 2) York Street, Russell. Widen garage doorway. 4) Requests for Service (17/02) Haruru Falls Road and Bayly s Road, Waitangi - request for speed limit changes due to increased traffic to Mountain Bike Park etc (24/04) Several drains require unblocking in Russell township (30/05) Trip hazard on footpath on Long Beach Road near the cemetery Document number A Page 2 of 2

142 COMMUNITY BOARD MEMBER S REPORT Report to Community Board: Bay of Islands - Whangaroa Community Board Member Name: Kelly Stratford Subdivision: Kawakawa - Moerewa Date: June 2017 Meetings REPORT 11-14th May 2017: LGNZ Community Board Conference, Methven 20 May 2017: Kawakawa Community Development Plan Hui, Te Pokapu 22 May 2017: Bay of Islands - Whangaroa Community Board Meeting, Paihia Hall 23 May 2017: Kawakawa Hundertwasser Park Charitable Trust 1 June 2017: Health & Safety meeting, re Hundertwasser Project 1 June 2017: Community Plan, Kawakawa Primary School 1 June 2017: Moerewa Netball Building 2 June 2017: Site visit, with FNDC staff member re Hundertwasser toilets 6 June 2017: Kawakawa Business & Community Association Meeting 8 June 2017: Kawakawa Rec Centre/Pool Agreement meeting, BOIC 8 June 2017: Kawakawa Skateboard Park idea - Bay of Islands College 8 June 2017: Kawakawa Community Development Plan Hui, Kawakawa Bowling Club 9 June 2017: Site visit, with FNDC staff member & BOIVR staff, Station Road footpath 12 June 2017: Combined Community Board Workshop - Kingston House, Kerikeri 13 June 2017: Kawakawa Hundertwasser Park Centre - Te Hononga PPG 13 June 2017: Kawakawa Hundertwasser Park Charitable Trust Issues 1) 20 May June 2016 Illegal Dumping ongoing. Ruapekapeka, Whangae, Cycle Trail, Pakaru Road, Ngaiotonga Saddle, Matawaia Road. Communities want to help clean it up, raise awareness and prevent. FNDC to lead this. 2) 1 July Kawakawa Community Development Plan, found champions to help drive this. Kawakawa has a Strategy which was developed in A team worked on further development in 2012 thus, there is a draft which is a living document, to be either developed upon or start fresh. Meetings in 2016 have garnered further stake holders and their projects. Would be good to have some visioning exercises. May Public meetings are showing a possible change in the vision, running an online campaign & doing consultation in schools, would be good to do a website for the Kawakawa Community Development Plan. More public meetings to come. Document number A Page 1 of 3

143 3) 11 July from concerned resident referred re Safer Roads. Council, Police & NZTA working with community to address concerns. 22/6/16 Pedestrian on Otiria has been moved. Working towards some roads going from thoroughfare to culdesacs. Still a work in progress. 4) 29 Oct Ngapipito Road Sealing, response received from Transport Minister. Jan 2016 concerns increased with the weather conditions increasing the dust nuisance and hazard. Another dry summer and Jan 2017 presents major frustration for residents. 3 May 2017 Gravel lock is working. Subsequent application suggested. 5) 6 Feb 2016 Toots Road, Kawakawa. Paper road, outside of FNDC maintenance but FNDC access required for contractors to maintain town water supply. Is used not only by residents and contractors but by joy riders, parking up next to the water treatment facility. 6) 15 Feb Waiomio Waterways concerns over water quality (RFS ) 7) Feb Freedom Camper attacks require security lighting, another rubbish bin. 8) Feb Commercial Street Tree removal, poor execution. Resident not notified, not resolved. 9) Te Papawai Bay of Islands Community Pool - community are outraged at the delay, their expectation is that FNDC would look after this. 10) Kawakawa water, sewerage & storm water concerns Resources Consents 2 x the same commercial project Requests for Service Aug 2015 Sir William Hale Ave bumpy uneven road surface. Lodged this as an 25/10/16 RFS again following up on progress into a plan RFS , no response April 2016 Marshall Road, Moerewa blocked drain. 19/8 Work programmed to remedy. As at 3 March 2017 this work had not been carried out June 2016 Matawaia Road has been renamed to Matawaia - Maromaku Road. Has been referred to road naming team but not able to tell us when it will be dealt. Still awaiting the change but have been notified 1/9 it was LINZ that changed it Mar 2003 due to rapid numbering July 2016 Request for Kawakawa sewerage rating review July 2016 Official Information Act request lodged for Kawakawa residents re sewerage costs. Not received Aug 2016 Simpson Park Hall roof repairs required, response & liaising re quote Sep 2016 Request for urgent disability parking allocation at new Post Office site. Still being investigated at Council Oct 2016 Bowen Street/Commercial Street Pine tree teetering, health and safety concerns. Have had discussion, still to schedule site visit and strategy for removal. Lodged another RFS, and it came down 9th March 2017 missing a mother and child by moments. Another awaits removal. Lodged urgent RFS removal has happened, but without inadequate communication with landowner Dec 2016 Stagnant storm water drains running into streams along cycle trail (Kawakawa - Tirohonga bridge). My concern is that there could be a sewer pipe leaking Nov 2016 Toots Drive, Kawakawa road sign missing. No response Nov 2016 Where has the parking change plan 20 got to. Early 2017 will be on Council agenda Kawakawa Roading concerns, an update from NZTA on some short term solutions coming soon 19/3/ Feb 2017 Kawakawa Domain Management Committee, what stage are all leases up to, no response Feb 2017 Property in breach and seeking retrospective consents. Response from planning. It is on hold awaiting further information under Section 92 of the Act Feb 2017 Gillies Street property undermined support structure and non compliant? Lodged business associations proposed solutions. Document number A Page 2 of 3

144 Feb 2017 Toots Road damage is going to cause a slip. Lodged photos. Not resolved March 2017 Tirohonga Bridge and parking alongside, people jumping off a hazard, could FNDC develop as a reserve? Reply rec'd referred to NZTA. Appropriate response? March 2017 Hundertwasser Mens Urinal & follow up on maintenance, reply rec'd passed on to the Kawakawa Hundertwasser Park Trust March 2017 Cleaning contract in Kawakawa questioned (morning clean, rubbish collection) March 2017 Kawakawa Weeds Project March 2017 Wynyard Street Able access parking request April 2017 Community organised rubbish pick up & Removal of trees on Commercial Street, this is not resolved satisfactorily April 2017 Waikare Road and Waikare Valley Road still needing maintenance, the corrugation is terrible April Resident lodged RFS re Horahora Road May 2017 Hundertwasser roof May 2017 Bowen St storm water no # 26 May - Kawakawa swimming pool heater May 2017 Kerikeri Road footpath issue May 2017 Kawakawa swimming pool heater no # - 1 June 2017 as above Document number A Page 3 of 3

145 COMMUNITY BOARD MEMBER S REPORT Report to Community Board: Bay of Islands-Whangaroa Member Name: Belinda Ward Subdivision: Paihia Date: 11th June ) Meetings REPORT Date: 08/05/2017 AGM Friends of the Williams House & Library Inc. 15/05/2017 Met with staff member re Paihia War Memorial Hall. 22/05/2017 BOI-Whangaroa Community Board Meeting. 01/06/2017 AGM PDR&R - Paihia War Memorial Hall. 06/06/2017 BOI-W CB Strategic Plan Workshop - FlowerFlour 2) Issues 30/04/2017 Paihia CBD water off again. 10/05/2017 Received a call re concerns over BOI Skydiving landing on beaches. 17/05/2017 Authorized BOI Electrical to fix lighting issues & hanging light in the Hall. 31/05/2017 Attended Focus Paihia Op Shop Fashion Parade. 02/06/2017 Ongoing issues with doors being left unlocked in the Paihia Hall. 09/06/2017 Paihia Water mains break - out all morning until 11am. Resources Consents Nil Received a copy of the "Application for Licence to operate a mobile shop on State Highway11 at Paihia." This is a renewal for "Coffee to Go" & is part of the consultation process required by NZTA & FNDC. 3) Requests for Service 05/05/2017 RFS: Paihia Street light out. Issue resolved. 12/05/2017 RFS: Tree down & blocking over half of the road cnr Joyces & School Roads. Issue resolved quickly. Document number A Page 1 of 2

146 Outstanding: 01/10/ Formation of driveway & parking on road reserve Marsden Close Apts cnr Marsden & School Roads - Response but further action taken. Unresolved. Bollard destroyed again, noted on Crudely repaired some weeks later & replaced. 01/10/ Ped/traffic safety issues & parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Rd Paihia - Pending meeting - Ongoing From Feb 2017 CB report RFS Requested surveyed maps clarifying the areas of ownership of reserves & activities along the Paihia waterfront Marsden Road. NZTA, NRC, FNDC & any MOU's in relation to this area. Document number A Page 2 of 2

147 COMMUNITY BOARD MEMBER S REPORT Report to: Member Name: Subdivision: Bay of Islands-Whangaroa Community Board: Bruce Mills Whangaroa Date: June 2017 REPORT 1) Meetings Turner St Residences with concerns with emergency housing- Whangaroa Runanga replied to concerns Whangaroa community trust Met with a Whangaroa youth interested in FNDC youth council/ Phone contact with staff member BOI Whangaroa community board at Paihia Whangaroa whispers copy Whangaroa Recreation trust/ Whangaroa swimming pool. 16/17 season went relatively smoothly with increased usage. A Report to be sent to council Kaeo playground update with coordinators. 2) Issues Cats in Kaeo: There could be After investigating options there is a need to get cooperation of cat feeders. Tidal flow over rural roads: Rate payer s complaints are not being satisfied. s to staff for contact are not being replied to. 3) Resources Consents nil 4) Requests for Service nil Document number A Page 1 of 1

148 COMMUNITY BOARD MEMBER S REPORT Report to Community Board: Bay of Islands -Whangaroa Member Name: Rachel Smith Subdivision: Kerikeri Date: May ) Meetings Date: REPORT 3 May 2017 Kerikeri community members re Sport and Recreation 5 May 2017 Kerikeri CB representative coffee meeting 11 May 2017 Met with Kerikeri Gymnastics Club re future of Gymnastics in Kerikeri 11 May 2017 Kerikeri community members re Kerikeri Domain 16 May 2017 Kerikeri CB representative coffee meeting 19 May 2017 Kerikeri CB representative coffee meeting 19 May 2017 Katie Smith re Kerikeri Destination Playpark project 22 May 2017 BOI Whangaroa CB meeting (Paihia War Memorial Hall) 25 May 2017 Mike Warren and Ian Sizer at Springbank School re Fireworks event and partnership with FNDC 26 May 2017 Kerikeri CB representative coffee meeting 2) Issues Parking in Kerikeri (unavailability) Billboards at Kerikeri roundabout (SH10/Kerikeri Road) Lack of level of service re gravel roads Kawakawa Pool heating Concerns around continuous development around Kerikeri CBD including Rebel Sport development,and indications of redevelopment of land on Kerikeri Road roundabout opposite JB Centre Concerns around numbers of bus movements in Access Road 3) Resources Consents Nil 4) Requests for Service RFS /05/17 Lack of toilets at Lake Manuwai. Advised by Facilities Technical Officer that TP58 etc is being carried out. Portaloo currently on site. Document number A Page 1 of 2

149 Unresolved RFS /05/17 Kawakawa Swimming Pool heating issues. Received copy of press release from Cadet Administrator on 06/06/17. Have received updates from Member Stratford. Open RFS /06/17 Street sign down on Waipapa Road. Response 07/06/17 from Broadspectrum advising they will look at it. Sign re-erected 08/06/17. Resolved Document number A Page 2 of 2

150 MEETING: Name of Item: Author: Date of report: 09 June 2017 Document number: Executive Summary Item: 7.2 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 FUNDING PROJECT REPORT Sally Cottle - Meetings Administrator A Recipients of funds from the Community Board Council Community Fund must complete and submit a project report no later than two months after the completion of their project. Project reports have been received from Bay of Islands Community Centre Association Inc, Bay of Islands Riding for the Disabled, Kaeo Christmas Parade Organising Committee, Kaeo Welcome to Summer Festival Committee, Towai Cemetery Committee, Whangaroa Community Trust (CCTV for Kaeo Township) and Whangaroa Community Trust (Armed Services Commemorations). Recommendation THAT the project reports from: Bay of Islands Community Centre Association Inc Bay of Islands Riding for the Disabled Kaeo Christmas Parade Organising Committee Kaeo Welcome to Summer Festival Committee Towai Cemetery Committee Whangaroa Community Trust - CCTV for Kaeo Township Whangaroa Community Trust - Armed Services Commemorations be noted. 1) Background Clause 15 of the Community Grant Policy states that: At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years. 2) Discussion and options Copies of the project reports are attached for the Board s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting. 3) Financial implications and budgetary provision There are no financial implications or budgetary requirements. Document number A Page 1 of 3

151 4) Reason for the recommendation To receive the project reports from funding applicants in accordance with the Community Grant Policy. Manager: Caroline Wilson - Manager District Administration Services Attachment 1: Project Report - Bay of Islands Community Centre Association Inc - Document number A Attachment 2: Project Report - Bay of Islands Riding for the Disabled - Document number A Attachment 3: Project Report - Kaeo Christmas Parade Organising Committee - Document number A Attachment 4: Project Report - Kaeo Welcome to Summer Festival Committee - Document number A Attachment 5: Project Report - Pear Tree Paddlers - Document number A Attachment 6: Project Report - Russell Centennial Trust Board - A Attachment 7: Project Report - Towai Cemetery Committee - Document number A Attachment 8: Project Report - Whangaroa Community Trust - Document number A Attachment 9: Project Report Volunteering Northland - Document number A Attachment 10: Project Report Whangaroa Community Trust - Document number A Document number A Page 2 of 3

152 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer Review Community Grant Fund Policy. No Yes No This is a Community Board report. There are no financial implications or the need for budgetary provision. The Chief Financial Officer has not reviewed this report. Document number A Page 3 of 3

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160 F Project Report Form COMMUNITY GRANT FUND - LOCAL At the completion of a project that received community funding, recipients are required, as stated in the Community Grant Policy, to complete a Project Report Form for the Community Board. These reports are to be received no later than two months after the completion of the project. Applicants who fail to provide a project report within the required time will not be considered for future funding. Please the completed form and supporting documents to governance@fndc.govt.nz, or post to: Governance, Corporate Services Far North District Council Private Bag 752 KAIKOHE Name of organisation: Pear Tree Paddlers 2. Name & location of project/activity: Harcourts Triple Crown Bay of Islands SUP Tour 3. Date of project/activity: 3-5 June Amount received from the Council Community Fund: $ Please give details of how the money was spent: Your contribution to the project/activity and the Community Funding received must be accounted for; please attach supplier invoices, receipts or explanatory notes to show proof of expenditure. St Johns Ambulance coverage for the event sites $ Portaloos for the Waitangi event site (from Keri Hire, Waipapa) $ TOTAL: $ Give a brief description of the highlights of your project including numbers participating: 3 days of Stand-up paddleboard racing see attached report. 7. Describe the main findings in your evaluation of the project: The number of competitors from out of the area was much greater than last year, with nearly 20 travelling all the way from South Island. Overall the series was a total success and has definitely sowed the seeds for an even bigger and better event next year. 8. This report was completed by: Name: Bill Dawes Address: 2 Marsden Place, Kerikeri Phone: Cell: bill@thepaddlecompany.co.nz Date: 11 June 2017 Page 1 of 1 Document number A Page 1 of 1

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164 F Name of organisation: Volunteering Northland 2. Name & location of project/activity: Far North District, developing Volunteer Centre 3. Date of project/activity: June 2015 to May Amount received from the Council Community Fund: $2, Please give details of how the money was spent: Your contribution to the project/activity and the Community Funding received must be accounted for; please attach supplier invoices, receipts or explanatory notes to show proof of expenditure. Contribution towards Wages/Salary (Approx.: $106,000) $1, Contribution towards Travel (Approx.: $4,000) $ Contribution towards Promotion and Advertising (Approx.: $8,000) $ TOTAL: (contribution in two years) $2, Give a brief description of the highlights of your project including numbers participating: We now work with 46 non-profits in the Far North district (9 new in 2017). Weekly adverts in the Northland Age and Norther Advocate, plus boosted adverts on social media targeting specific areas. We advertise 59 opportunities looking for a few hundred volunteers. We referred 151 times (69 in the first few months of 2017). Regularly interaction with organisations and public using network meetings and our stall at events (during National Volunteer Week (Te Ahu, The Old Packhouse Market), Mangonui Waterfront Festival, Birdman Festival, etc.). We organise subsidised Professional Development Courses (First Aid, Communication, Volunteer Management, etc) for paid and volunteer staff at non-profits. During National Volunteer Week 2017 (18-24 June) ten teams are volunteering for nine projects. Teams include Bunnings, Orangewood, leadership team FNDC. Projects include Turner Centre, Switzer Residential Care, The Pioneer Village Kaikohe, Bald Angels. 7. Describe the main findings in your evaluation of the project: Our service works well if we have enough opportunities to advertise, so all potential volunteers that contact us can find something that fits. We are now past a tipping point. We initially hoped that would take a year, it took a little longer and we still work on registering more organisations. Most communication with organisations and (potential) volunteers is through our website, and 0800-number. We do visit regularly and have an outreach volunteer in Te Hike. We are aiming for a PT position for a Far North resident (outreach coordinator). We have diversified our funding and continue to work on a long term sustainable income stream. About half is still from contestable sources like the Lottery Grants Board, COGS, Pub Charity etc. Sustainable funding comes from DIA (Support for Volunteering Fund), contributions from registered non-profits and local councils. 8. This report was completed by: Name: Bart van der Meer, manager Volunteering Northland Address: Suite 11 Municipal Building, 71 Bank Street, Whangarei, 0110 Phone: Cell: mgr@volunteeringnorthland.nz Date: 14 June 2017 Page 1 of 1 Document number A

165 F Project Report Form COMMUNITY GRANT FUND - LOCAL At the completion of a project that received community funding, recipients are required, as stated in clause of Policy # Community Grant Fund - Local, to complete a Project Report Form for the Community Board. These reports are to be received no later than two months after the completion of the project. Applicants who fail to provide a project report within the required time will not be considered for future funding. Please return the completed form to: Council Advisory Services Department Far North District Council Private Bag 752 KAIKOHE Name of applicant: 2. Name & location of project: 3. Date of project/activity: 4. Amount received from the Council Community Fund: $ 5. Please give details of how the money was spent. Your contribution to the project and the Council Community funding you received must be accounted for & receipts or explanatory notes required: $ 6. Give a brief description of the highlights of your project including numbers participating. $ $ $ 7. Describe the main findings in your evaluation of the project. 8. This report was completed by: Name: Address: Date: Phone: mob: Page 1 of 1 Document number A Page 1 of 1

166 MEETING: Item: 7.3 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 Name of Item: STATEMENT OF COMMUNITY FUND ACCOUNT AS AT 31 MAY 2017 AND STATEMENT OF COMMUNITY FUND ACCOUNT AS AT 30 JUNE 2017 Author: Date of report: 09 June 2017 Document number: Executive Summary Sally Cottle - Meetings Administrator A The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board s Community Fund which is allocated in accordance with the Community Grant Fund Policy. Recommendation THAT the report entitled Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 May 2017 and the report entitled Statement of Bay of Islands-Whangaroa Community Board Community Fund account as at 30 June 2017 be noted. 1) Background The statement is attached for the Board s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Fund Policy, section 10, applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson s discretion. Applications to the current meeting are summarised as follows and are listed on the agenda as separate items for consideration. Applicant Funding Sought For Amount Requested Community Fund Account balance as at 31 May 2017 Plus unexpended funds from 2014/15: $4, Plus unspent funds from 2013/14, previously committed towards capital projects: $ Funds no longer required by applicant, returned to Fund Account as per resolution on the 31 January 2017 Total -$9, $4, $ $4, Balance at 30 June 2017 $0.00 Community Fund Account balance as at 1 July 2017 $161, BOI Jazz & Blues Festival Jazz & Blues Festival $2, Friends of Rolands Access and carpark through $15, Document number A Page 1 of 4

167 Wood Charitable Trust Friends of Springbank Charitable Trust Kaeo RUF Club Inc Lavender s Land Fireworks Extravaganza $10, Maintenance and mowing of fields $3, Kerikeri Bowling Club Painting of Clubrooms interior $3, Towai Cemetery Committee Maintenance and mowing of cemetery $4, Volunteering Northland Operational costs $3, Whangaroa Community Trust Enhancements to Kaeo playground and amenities block $4, Total of funding applications listed as above $42, Community Fund Account balance less listed funding applications $119, ) Discussion and options Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 31 May 2017 was -$9,602.82, plus the unexpended funds from 2014/15 financial year of $4,500.24, plus unspent funds from 2013/14 (previously allocated to capital work projects) of $702.58, and funds no longer required by the applicant returned to the Fund Account, make a zero balance as at 30 June It was resolved at the meeting of 29 July 2015 of the Bay of Islands-Whangaroa Community Board that the unexpended funds as at 30 June 2015 be retained for redistribution to applications from the Community. Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year. The allocation Grants and Donations annual budget for the financial year 2017/18 for the Bay of Islands-Whangaroa Community Board is $161, ) Financial implications and budgetary provision The Far North District Council has delegated the allocation of funds from the Bay of Islands-Whangaroa Community Fund account to the Bay of Islands-Whangaroa Community Board. The statement of the Community Fund account as at 31 May 2017, and the statement of the Community Fund account as at 30 June 2017, is attached. Document number A Page 2 of 4

168 4) Reason for the recommendation The Community Fund account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board s Community Fund which is allocated in accordance with the Community Grant Fund Policy. Manager: Caroline Wilson - Manager District Administration Services Attachment 1: Statement of the Bay of Islands-Whangaroa Community Board Community Fund as at 31 May Document number A Attachment 2: Statement of the Bay of Islands-Whangaroa Community Board Community Fund as at 30 June Document number A Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? A Community funding framework has been adopted. None Yes This matter is of low significance as their financial consequences are budgeted for. The Community Board has delegated authority to allocate this funding. Document number A Page 3 of 4

169 Financial implications and budgetary provision. Chief Financial Officer Review. Budgetary provision has been made and is allocated in accordance with the Community Grant Fund Policy. The Chief Financial Officer has reviewed this report. Document number A Page 4 of 4

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173 MEETING: Name of Item: Author: Date of report: 20 June 2017 Document number: Executive Summary Item: 7.4 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 STATEMENT OF HUNDERTWASSER DONATIONS ACCOUNT AS AT 31 MAY 2017 AND STATEMENT OF HUNDERTWASSER DONATIONS ACCOUNT AS AT 30 JUNE 2017 Sally Cottle - Meetings Administrator A The Statement of the Hundertwasser Donations account provides information on financial matters relating to the Bay of Islands-Whangaroa Community Board s Hundertwasser Donations Account from which funding is allocated in accordance with Policy # Use of the Hundertwasser Fund. Recommendation THAT the statement of the Hundertwasser Donations Account as at 31 May 2017 and the statement of the Hundertwasser Donations Account as at 30 June 2017 be noted. 1) Background The statement is attached for the Board s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available when requests have been received. 2) Discussion and options Board members will consider the applications on the agenda and make decisions. No applications have been received this month. 3) Financial implications and budgetary provision The Far North District Council has delegated the allocation of funds from the Hundertwasser Donations account to the Bay of Islands-Whangaroa Community Board. The uncommitted balance at 31 May 2017 is $20, and at 30 June 2017 is $20, ) Reason for the recommendation The Council has delegated the allocation of funds from the Grants and Donations account to the Bay of Islands-Whangaroa Community Board. Manager: Caroline Wilson - Manager District Administration Services Attachment 1: Statement of the Hundertwasser Donations Account as at 31 May Document number A Attachment 2: Statement of the Hundertwasser Donations Account as at 30 June Document A Document number A Page 1 of 2

174 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Councils Policy #2124. If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer Review Not applicable. Not applicable. Yes. The matter is of low significance as the financial consequences are budgeted for. The Community Board has delegated authority to allocate funding. Budgetary provision has been made and is allocated in accordance with the Use of the Hundertwasser Fund Policy #5104. The Chief Financial Officer has not reviewed this report. Document number A Page 2 of 2

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177 Item: 7.5 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 14 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - KAEO RUGBY UNION FOOTBALL CLUB INC Sally Cottle - Meetings Administrator A This item Application for Funding - Kaeo Rugby Union Football Club Inc was left to lie on the table at the last meeting of the Bay of Islands-Whangaroa Community Board on 22 May 2017 due to financial constraints. The purpose of the report is to present the Community Board with information on Kaeo Rugby Union Football Club Inc s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board uplift the item from the table; AND THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $3, (plus GST if applicable) to be paid from the Board s Community Fund account to Kaeo Rugby Union Football Club Inc for costs towards mowing of the Club grounds and immediate surrounds for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. 1) Background This application is for the mowing of the grounds and immediate surrounds at Kaeo Domain. This is a Council owned facility and Kaeo Rugby Union Football Club Inc have a lease with the Council until 30 September In July 2015 the Bay of Islands-Whangaroa Community Board passed the following resolution: AND THAT the Bay of Islands Whangaroa Community Board recommends that the Kaeo Domain be included in Policy # Reserve Management Committees. Kaeo Domain has been included in the Reserves Policy adopted on 16 March 2017, but no budget provision has been made for mowing. Preliminary assessment of the application: The applicant has previously received one grant from the Bay of Islands-Whangaroa Community Board for $3, in July 2015, for mowing the fields. Document number A Page 1 of 3

178 A Project Report has been received for this grant. The applicant has not applied to any other funders. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $3, % of the total cost of $5, excluding GST ($5, including GST). Option 2 Authorise partial funding The Board could authorise partial funding. Option 3 Decline funding The application could be declined on the basis that the lease between the applicant and the Far North District Council states that the lessee is responsible for maintenance. Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Kaeo Rugby Union Football Club - Document number A Attachment 2: Schedule of supporting documentation - Kaeo Rugby Union Football Club - Document number A Document number A Page 2 of 3

179 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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188 Schedule of Supporting Documentation KAEO RUGBY UNION FOOTBALL CLUB INC The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Quote: Town & Country Rhodes Limited 11 March ANZ Bank Statement of Accounts 13 April Monthly Financial Statement 16 March April 2017 Document number A

189 Item: 7.6 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 09 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - BAY OF ISLANDS JAZZ AND BLUES FESTIVAL Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Bay of Islands Jazz and Blues Festival s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $2, (plus GST if applicable) to be paid from the Board s Community Fund account to Bay of Islands Jazz and Blues Festival for shuttle bus costs for the Festival for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Preliminary assessment of the application: This application is for the Bay of Islands Jazz and Blues Festival, now in its 32 nd year. Held mid-winter, this event is a big attraction for locals and visitors and brings business into the district during the off-peak season. The applicant has received the following Community Fund grants: 07 July 2013 $4, July 2014 $2, July 2015 $2, This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $2, % of the total cost. Option 2 Authorise partial funding Partial funding could be considered. Document number A Page 1 of 3

190 Option 3 Decline funding Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Bay of Islands Jazz and Blues Festival - Document number A Attachment 2: Schedule of supporting documentation - Bay of Islands Jazz and Blues Festival - Document number A Document number A Page 2 of 3

191 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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198 Schedule of Supporting Documentation BAY OF ISLANDS JAZZ AND BLUES FESTIVAL The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Cover Letter 1 June Cover Letter re shuttle bus quote 1 June Quote: Clarks of Northland 18 May Kiwibank Limited Account Balances as at 30 December Certificate of Registration 6 Minutes from meeting held 2 June Financial Reports for year ended 30 September 2016 Document number A

199 Item: 7.7 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 09 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - FRIENDS OF ROLANDS WOOD CHARITABLE TRUST Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Friends of Rolands Wood Charitable Trust s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $15, (plus GST if applicable) to be paid from the Board s Community Fund account to Friends of Rolands Wood Charitable Trust for costs towards creating an access way and carpark through Lavender s Land for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Preliminary assessment of the application: This application is for costs towards building an access-way and car park through Lavender s land. The applicant has previously received substantial support from both the Council and Bay of Islands-Whangaroa Community Board; they received $30, from the Community Board on 10 August 2016 towards the purchase of Lavender s Land. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $15, % of the total cost. Option 2 Authorise partial funding Partial funding could be considered as the applicant has not applied to any other funding sources or planned any fundraising activities. In their application they indicate the remaining costs will be met by donations, pre-sale of sections or additional finance from ASB. Option 3 Decline funding Document number A Page 1 of 3

200 Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Friends of Rolands Wood Charitable Trust - Document number A Attachment 2: Schedule of supporting documentation - Friends of Rolands Wood Charitable Trust - Document number A Document number A Page 2 of 3

201 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

202 Community Funding Application Form - Local Read Carefully All Applications are to be submitted 15 working days prior to the Community Board meeting where the application will be considered. Incomplete or non-complying applications are not eligible for funding. Take note of all submission guidelines, Policy #3209 Community Grant Fund - Local, to ensure you are eligible. Ask if you are unsure - know what information is required for the grant provider to make a decision. Call us - we are happy to assist. What is your organisation s name? (Organisations applying for funding should generally be registered as an incorporated society or under the umbrella of one. If you are a local branch of a national organisation, please specify). Full name of organization 1FriFriends of Roland s Wood Charitable Trust (FORWCT) What is your organisation s address? Postal address C/o BDO Northland, PO Box 304 City\Town Kerikeri Physical address (if different from above) BDO Northland 108 Kerikeri Road 0230 What are your organisation s contact details? Phone number Simon Upperton FORW Chair : Simon Upperton FORW Chair : Simon.upperton@bayleys.co.nz 6 Which Community Board is your organization applying to? Te Hiku Kaikohe-Hokianga Bay of Islands- Whangaroa Clearly describe the project or event. This application is for a contribution towards the funding of building the access and car park through Lavender s Land that will ultimately service Lavender s Land and Roland s Wood. Currently there is only parking for around four vehicles at the top of Roland s Wood with access on a semi blind corner straight onto the busy Inlet Road which is an 80km per hour zone. We not only deem the current parking insufficient for the estimated 30,000 visits the parkland sees per year, but the potential for an accident or a beloved pet running out on to the busy road either causing an accident or being run over. One of the main reasons why we bought Lavender s Land that adjoins Roland s Wood was to provide safer and additional parking for the woodland. 7 8 Page 1 of 6 Document number A Page 1 of 7

203 Community Funding Application Form Provide a detailed costs estimate for your project or event for which you are applying for funding. Column 1 - provide the total amount of the estimated cost or quoted cost against the appropriate item. Add your own item if those shown are not appropriate. Column 2 - provide (against the item) the amount the Board is being requested to contribute. Expenditure Column 1 (Total cost) Column 2 (Amount requested) 9 Wages/Salary ¹ $26,800 NIL all volunteer Facilitators Fees Professional Fees Volunteer expenses reimbursement Volunteer Value ² Administration Travel/Mileage Stationery Photocopying Advertising/Promotion Rent Telephone/Internet/Power/Water Venue Hire Food/Refreshments Equipment Hire Equipment Purchase (describe) ³ $58,850 NIL, 80% gifted, balance already paid for by the Trust. Nil $ NIL Donated $254 or free Social media & NIL, free or paid for by the Trust press NIL, office space pro bono Pro bono NIL All above volunteered. Maintenance tools, mower, All-terrain vehicle, trailer. Venue hire donated by St Johns All above - $nil Consumable materials (e.g. craft supplies, tapes, books) Hardware (e.g. Cement, timber, nails, paint) ³ Other (describe) Contribution towards the creation of a permanent access and car parking for Lavender s Land & Roland s Wood. Mulch and cost of distribution. Arborist services. $41, inc GST Detailed quote from Site Worx attached for the cost of the creating the access and car park. $15,000 + GST Totals $41, $15,000 + GST 1. If the application is for wages or salary a job description must be attached. 2. The Community Board recognises volunteer value at $20.00 per hour. If a different value is attached (i.e. engineer providing advice/drawings etc) please explain. 3. Two quotes for purchases must be provided with the grant. Page 2 of 6 Document number A Page 2 of 7

204 Community Funding Application Form Clearly describe how your project or event will benefit the community. Roland s Wood is 4.5ha of English style Woodland and an accessible place for people to enjoy, meet, picnic, exercise, and play. Located just 3kms from central Kerikeri, it is heavily utilized as a dog park where dogs can run off lead and socialize. It is a place for families to visit together, for gardeners and photographers to explore, and for anyone who delights in seeing the changing seasons unfold through the year in this unique deciduous woodland. Roland s Wood is a well-used and much appreciated community asset with over 30,000 visitors (and growing) a year. It is a growing tourist attraction particularly in the Bluebell season when it attracts several hundred visitors on any given day including tour buses. After purchasing Lavender s Land, 5.4ha land bordering Roland s Wood with the support of the community board, FNDC, ASB as well as the local community in the form donations now exceeding $97,000 we are now in development mode to create the diverse community parkland the purchase of the land was intended for. Our current plans are to repay our debt in full. $186,000 to he ASB (backed by a FNDC guarantee) and a private loan of $250,000 by Dec In the same time we will look to clear the land of gorse and tobacco weed and plant native trees and plants with walking tracks and picnic areas. Other plans are to create a small dog area or agility park, a community space with perhaps a bandstand for community events and concerts and perhaps a visitor center. A centralised workshop to store our donated tractor and tools as well as a water supply and toilet facilities for volunteers and visitors. Once we are in a sustainable position and the land is developed to a satisfactory level we will then look to amalgamate Lavender s Land with the FNDC managed Roland s Wood by gifting the land to the community. The Friends of Roland s Wood will then look to manage the combined 8ha+ parkland on under contract to the FNDC and be a self sustaining model to not be a burden on ratepayers. One of the key reasons we purchased Lavender s Land was to create a better, safer access and additional parking for the parkland, not only for current users but also planning for the future. 10 We will provide parking space for an additional 20 vehicles as well as a coach park that will provide ease of access and a safe drop off point at the end of Heron Hill. The remainder of the costs to create the access will be met either by donations and or the presale of sections or additional finance from the ASB once we have resource consent as per our agreement with the FNDC, ASB & our private lender on repaying the debt we have incurred purchasing the land by Dec Page 4 of 6 Document number A Page 3 of 7

205 Community Funding Application Form Where and when will this project or event take place. 11 Once we have resource consent in the next few months work can commence. We envisage that to be 3 rd quarter 2017 perhaps earlier. FINANCIAL INFORMATION Please provide information regarding your organisation's finances. Is your organisation registered for GST? No Yes - give number Please Note!! If your organisation is GST registered all requested amounts must be GST exclusive. If you are not GST registered all requested amounts must be GST inclusive. Financial Update 1) Attach your most recent relevant financial accounts that show your current financial position. This would be your organisation s Treasurer s most recent approved report. 2) Provide a bank account statement with account name and number shown. What are your organisation s current financial resources? (For all accounts, including savings and investments). Amount $16, How much of this (if any) is tagged or committed for specific purposes? 14 $8,000 for costs of resource consent, the remainder for interest costs on bank finance. List the purpose and amounts of money already tagged or committed. Purpose $ Amount 15 Resource consent application $8,000 Interest payments on bank debt of $186,000 $7,000 TOTAL $15,000 FINANCIAL INFORMATION Tell us about other funding sources your organization has applied to in relation to the project or event applied for in this application. The Board will look favourably on applicants who have applied for funding elsewhere. Funder description Amount applied for Decision Date Amount Granted 16 TOTAL Page 5 of 6 Document number A Page 4 of 7

206 Community Funding Application Form CONTACT INFORMATION What are your organisation s contact details? Phone number address As below Who is your organisation s main local contact for this application? First name Last name Simon 19 Upperton 20 Position Chair, Friends of Roland s Wood Charitable Trust Alternative phone number Day time phone number address 23 simon.upperton@bayleys.co.nz 24 Who is your organisation s second local contact for this application? First name Last name Robyn 25 Terlesk 26 Position Treasurer and Trustee, Friends of Roland s Wood Charitable Trust Alternative phone number Day time phone number address 29 Robyn.terlesk@bdo.co.nz 30 CHECKLIST (please tick appropriate boxes). Application form completed in full and easy to read Applicant declaration signed A job description / quotes x 2 / programme outline attached (if applying for this costs) as per section 9, page 2 A bank account statement with account name and number attached. Financial update such as approved Treasurer s report showing current financial position as requested under Financial Information, page 3 APPLICANT DECLARATION This declaration must be signed by two people from your organisation who are 18 years of age or older with the authority to sign on behalf of the organisation. Signatories cannot be an undischarged bankrupt, not be immediately related, cannot be partners and cannot live at the same address. They must have a daytime contact phone number and be contactable during normal business hours. On behalf of: (full name of organisation) Friends of Roland s Wood Charitable Trust We the undersigned declare the following: In submitting this application - 1 We have the authority to commit our organisation to this application and we have been duly authorised by our governing body. 2 The organisation we represent, acknowledges and agrees that the Far North District Council and its Community Boards may disclose to or obtain from any other government department or agency, private person or organisation, any information about the organisation we represent for the purpose of gaining or providing information related to funding 3 We have attached our organisations most recent statement of income and expenditure, Page 6 of 6 Document number A Page 5 of 7

207 Community Funding Application Form annual accounts or other financial documents that demonstrate its ability to manage a grant. 4 We will not receive a salary or any other pecuniary gain from the proceeds of any grant money arising from this application. 5 The details given in all sections of this application are true and correct to the best of our knowledge, and reasonable evidence has been provided to support our application. We agree to the following conditions if we are funded by a Community Board: 1 To spend the funding within 12 months of the date of grant approval unless written approval for an extension is obtained from the Community Board before that 12 month period ends. 2 To spend the funding only for the purpose(s) approved by t h e C o m m u n i t y B o a r d unless written approval for a change of purpose(s) is obtained in advance from the Community Board. 3 To return to the Far North District Council any portion of the funding that we do not spend. If our payment includes GST we will return the GST component of the amount to be returned. 4 To acknowledge the receipt of Community Board funding as a separate entry in our accounts, or in a note to our accounts, in our organisation's annual report and in any media publicity arising from the funding. 5 To make available any files or records that relate to the expenditure of this funding for inspection if requested by the Far North District Council or its auditors. 6 To complete and return a Project Report Form within two months of the funding being fully spent. 7 To inform the Far North District Council of significant changes in our organisation before this application has been considered, or the funding has been fully used and accounted for. (For example, change in contact details, office holders, financial situation, and intention to wind up or cease operations, or any other significant event.) 8 To lay a complaint with the Police and notify the Far North District Council immediately if any of the funding is stolen or misappropriated. 9 Our organisation has declared its GST status. If our GST status changes we will notify the Far North District Council immediately. 10 Our organisation has the following set of internal controls in place Page 7 of 6 Document number A Page 6 of 7

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209 Schedule of Supporting Documentation FRIENDS OF ROLANDS WOOD CHARITABLE TRUST The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Board resolution for Community Board grant application 18 May Photos of Rolands Wood and Lavenders Land 3 ASB Society Cheque account statement 14 March Financial Statements for six months ended 31 March 2016 Document number A

210 Item: 7.8 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 09 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - FRIENDS OF SPRINGBANK SCHOOL CHARITABLE TRUST Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Friends of Springbank School Charitable Trust s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $10, (plus GST if applicable) to be paid from the Board s Community Fund account to Friends of Springbank School Charitable Trust for costs towards the 2017 Fireworks Extravaganza for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Preliminary assessment of the application: This application is for a fireworks display to be held at Springbank School; this event has been running for eight years and attracts a huge amount of people from around the district. The applicant intends to apply to the FNDC Events Investment Fund but has not applied to any other funders or planned any fundraising activities. The FNDC Events Investment Fund closes on 6 July. The applicant has requested that the quote for fireworks be kept confidential due to commercial sensitivity; the original quote has been sited by the writer of this report. The applicant has not previously applied for any Community Fund grants. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $10, % of the total cost. Option 2 Authorise partial funding Document number A Page 1 of 3

211 The Bay of Islands-Whangaroa Community Board could consider partial funding, and/or offer additional funding in the event their application to the Event Investment Fund or is not successful. Option 3 Decline funding Option 2 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Friends of Springbank School - Document number A Attachment 2: Schedule of supporting documentation - Friends of Springbank School - Document number A Document number A Page 2 of 3

212 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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215 The 2017 Springbank School Fireworks Extravaganza in Partnership with the Far North District Council Document number A Page 3 of 9

216 Springbank Fireworks Extravaganza The Springbank School Fireworks Extravaganza has been running for 8 years (since 2010). The numbers have steadily increased. Last year we had approximately 2500 Far North community members in attendance. This is a fantastic local community event, open to everyone. It is alcohol and drug free, family friendly, and safe. The fireworks show itself is very professional lasting anywhere between 10 to 15 minutes. This show would usually cost anywhere between $20,000 - $30,000, but because we have (amazing) trained pyrotechnics and volunteers, we can run it at a reduced cost. There is great support for this event The Maori Wardens Local volunteer fire brigades (refer letter from Les Wasson) Since inception, we have kept the price to $5 per person (under 5s free). We feel it important to keep this price as low as possible, to make it assessible to ALL Far North residents. We typically have families travel from all over the Far North for this event. We rely on teams of volunteers from the Springbank School community. Document number A Page 4 of 9

217 The Partnership The Far North has got an event that we can all be proud of. It is a spectacular show, and at $5 per person, it is financially accessible to everyone. We would like to keep it that way, and we feel that there is an opportunity to partner with the Far North District Council to achieve this What we require in order to achieve this: A grant to cover a portion of the expenditure required to run this community event effectively. Transportation buses running from Far North towns. Preferably free, so as to not add extra costs for families from remote towns. Marketing support help with marketing to get the word out to all Far North residents. How will the Far North District Council benefit from their involvement in this partnership? For a relatively small investment, it will guarantee the sustainability of a spectacular event that all of the Far North can be proud of. Partnership in this event would ensure that the Far North District Council was recognised for their involvement. Naming rights and logo exposure during marketing before and after the event Facebook, newsletters, websites both ours and yours, radio, and print. Promotion during the event FNDC could have an information table with banners/flags. An opportunity for Mayor Carter to promote the Council at a positive and exciting event, with a captive audience of thousands of the wider Far North community Document number A Page 5 of 9

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222 Schedule of Supporting Documentation FRIENDS OF SPRINGBANK SCHOOL The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Partnership proposal 2 Cover letter from Mike Warren, Principal, Springbank School, 16 June Budget Breakdown 4 Quote: Clarks Coaches 8 June Quote: DRC Fencing 6 June Quote: Fireworks Professionals Ltd 31 May Quote: Kerikeri Hire 2015 Ltd 8 June Quote: Music Workshop 9 Quote: Broadspectrum 7 November Profit and Loss Account Jan - Dec 2016 Document number A

223 Item: 7.9 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 09 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - KERIKERI BOWLING CLUB INC Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Kerikeri Bowling Club Inc s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $3, (plus GST if applicable) to be paid from the Board s Community Fund account to Kerikeri Bowling Club Inc for costs towards painting the interior of the club rooms for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. Preliminary assessment of the application: The Kerikeri Bowling Club was founded in 1949 and currently has 95 members; it offers recreational and competitive games in a friendly environment to their members, most who are over the age of 70. The applicant has not previously applied for any Community Fund grants. The applicant has applied to the Alex McLean Trust for $3,000.00; the outcome of this application is unknown. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options This application is for costs towards painting the interior of the Bowling Club Clubrooms. Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $3, % of the total cost. Option 2 Authorise partial funding Document number A Page 1 of 3

224 Partial Funding could be considered with the balance being sourced by the applicant from fundraising activities or other funding sources. Option 3 Decline funding To decline funding could contravene the Council s community outcome of supporting and valuing all people, especially the elderly. Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Kerikeri Bowling Club Inc - Document number A Attachment 2: Schedule of supporting documentation - Kerikeri Bowling Club Inc - Document number A Document number A Page 2 of 3

225 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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232 Schedule of Supporting Documentation KERIKERI BOWLING CLUB INC The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Quote (preferred): Kerikeri Decorating Services 4 May Quote: Colin Taylor Painters 21 May Letter: Health and Safety Plan 26 May Financial Statements for year ended 31 March 2017 Document number A

233 Item: 7.10 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 21 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - TOWAI CEMETERY COMMITTEE Kate Barnes Team Leader Governance Support A The purpose of the report is to present the Community Board with information on Towai Cemetery Committee s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, does not authorise the sum of $4, (plus GST if applicable) to be paid from the Board s Community Fund account to Towai Cemetery Committee due to non-compliance with Council policies. Preliminary assessment of the application: This application is for costs towards mowing and maintaining the Towai Cemetery. Towai Cemetery was closed in 1953 and rededicated and reopened in A Management Committee was appointed in 2001 to manage the operation of the cemetery. The applicant has received Community Fund grants to mow and maintain the Cemetery almost every year since Project Report forms have been received for these grants since However, the Far North District Council s Cemeteries policy states that community grant funding can only be used for capital expenditure. The Community Grant Policy also requires that applicants provide financial statements and two quotes in the interests of transparency. Neither has been provided by the applicant at the time of writing this report. Clause 9 of the Community Grant Policy states that Community Grant funding shall not exceed 50% of the total project costs, which may include a calculation based on volunteer time. The Towai Cemetery Committee has not indicated what the total amount required for the project is, and appears to be applying for 100% of their required funding from the Community Grant Fund. This is in direct contradiction to clause 9 of the Policy. They also list no other sources to which they have applied for funding. Additionally, the Cemeteries Policy requires cemetery committees to present annual reports to the relevant community board and operate on a break even basis as a minimum. The Towai Cemetery Committee has not done so in recent years. Staff have requested that recent burial statistics and financial statements be provided, but the committee have not done so at the time of writing this report. At the meeting of the Bay of Islands-Whangaroa Community Board held 22 May 2017 it was resolved: Document number A Page 1 of 3

234 THAT the Towai Cemetery Committee continues to make application to the Community Board Grant Fund; AND THAT the Towai Cemetery seek various other options of funding as outlined in the report. AND THAT the Community Board resolves to include the issue in the Strategic Plan discussion. Despite the above resolution, staff do not recommend approving the application due to non-compliance with multiple Council policies and the lack of supporting documentation regarding the committee s finances. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $4, per annum for three years (a total of $13,500.00) Option 2 Authorise partial funding Partial funding could be considered with the balance of funds coming from income generated by burials or alternative funding sources. Option 3 Decline funding Option 3 is recommended by staff as the application does not comply with the Community Grant Policy. Additionally, Towai Cemetery Committee, in failing to supply burial statistics and financial statements, is non-compliant with the Cemeteries Policy. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application does not meet the criteria for receipt of Community Grant Fund monies. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Towai Cemetery Committee - Document number A Attachment 2: Schedule of supporting documentation - Towai Cemetery Committee - Document number A Document number A Page 2 of 3

235 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision is available and grants are allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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242 Schedule of Supporting Documentation TOWAI CEMETERY COMMITTEE The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Cover Letter 26 May Quote: Warren Going 11 May 2017 Document number A

243 Item: 7.11 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 14 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - VOLUNTEERING NORTHLAND Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Volunteering Northland s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $3, (plus GST if applicable) to be paid from the Board s Community Fund account to Volunteering Northland for operational costs for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities. 1) Background This application is for a contribution towards operational costs for Volunteering Northland. In 2015, Volunteering Northland received funding from the Bay of Islands-Whangaroa Community Board of $2, This was part of a larger funding contribution from Council and the other two Community Boards. An interim project report was received in May 2016, with the final report for Bay of Islands-Whangaroa Community Board in this month s agenda. Preliminary assessment of the application: The applicant has applied to Department of Internal Affairs, COGS Far North Committee, Lottery Grants Board and Pub Charity. The Lottery Grant Board application was successful, but the outcomes of the other applications are pending. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. Document number A Page 1 of 3

244 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $3, % of the total cost. Option 2 Authorise partial funding The Board could consider partial funding. Option 3 Decline funding To decline funding could impact the organisations ability to connect willing volunteers with organisations needing help in the Bay of Islands-Whangaroa ward. Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager - District Administration Services Attachment 1: Funding Application - Volunteering Northland - Document number A Attachment 2: Schedule of supporting documentation - Volunteering Northland - Document number A Document number A Page 2 of 3

245 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

246 Community Funding Application Form - Local Read Carefully All applications are to be submitted to any office of the Far North District Council 15 working days prior to the Community Board meeting where the application will be considered. Incomplete or non-complying applications are not eligible for funding. Applicants who have failed to complete a Project Report Form for previous funding granted are not eligible for funding. Please see application guidelines, Policy #3209 Community Grant Fund - Local, to ensure you are eligible. Ask if you are unsure. - know what information is required for the grant provider to make a decision. Call us - we are happy to assist. What is your organisation s name? (Organisations applying for funding should generally be registered as an incorporated society or under the umbrella of one. If you are a local branch of a national organisation, please specify). Full name of organization 1 What is your organisation s address? Postal address 2 City\Town 2 3 Physical address (if different from above) 4 What are your organisation s contact details? Phone number 5 6 Which Community Board is your organization applying to? Te Hiku Kaikohe-Hokianga Clearly describe the project or event. Bay of Islands- Whangaroa 7 8 Document number A Page 1 of 6

247 Community Funding Application Form Provide a detailed costs estimate for your project or event for which you are applying for funding. Column 1 - provide the total amount of the estimated cost or quoted cost against the appropriate item. Add your own item if those shown are not appropriate. Column 2 - provide (against the item) the amount the Board is being requested to contribute. Wages/Salary ¹ Facilitators Fees Professional Fees Expenditure Column 1 (Total cost) Volunteer expenses reimbursement Volunteer Value ² Administration Travel/Mileage Stationery Photocopying Advertising/Promotion Rent Telephone/Internet/Power/Water Venue Hire Food/Refreshments Equipment Hire Equipment Purchase (describe) ³ Column 2 (Amount requested) 9 Consumable materials (e.g. craft supplies, tapes, books) Hardware (e.g. Cement, timber, nails, paint) ³ Other (describe) Totals 1. If the application is for wages or salary a job description must be attached. 2. The Community Board recognises volunteer value at $20.00 per hour. If a different value is attached (ie engineer providing advice/drawings etc) please explain. 3. Two quotes for purchases must be provided with the grant. Attach a programme outline if applying for operating costs. Document number A Page 2 of 6

248 Community Funding Application Form Clearly describe how your project or event will benefit the community. 10 Where and when will this project or event take place. 11 FINANCIAL INFORMATION Please provide information regarding your organisation's finances. Is your organisation registered for GST? No Yes - give number 12 Please Note!! If your organisation is GST registered all requested amounts must be GST exclusive. If you are not GST registered all requested amounts must be GST inclusive. Financial Update 1) Attach your most recent relevant financial accounts that show your current financial position. This would be your organisation s Treasurer s most recent approved report. 2) Provide a bank account statement with account name and number shown. What are your organisation s current financial resources? (For all accounts, including savings and investments). Amount 13 How much of this (if any) is tagged or committed for specific purposes? List the purpose and amounts of money already tagged or committed. Purpose $ Amount TOTAL Document number A Page 3 of 6

249 Community Funding Application Form FINANCIAL INFORMATION..continued Tell us about other funding sources your organization has applied to in relation to the project or event applied for in this application. The Board will look favourably on applicants who have applied for funding elsewhere. Funder description Amount applied for Decision Date Amount Granted 16 TOTAL CONTACT INFORMATION What are your organisation s contact details? Phone number address Who is your organisation s main local contact for this application? First name Last name Position Alternative phone number Day time phone number address Who is your organisation s second local contact for this application? First name Last name Position Alternative phone number Day time phone number address CHECKLIST (please tick appropriate boxes). Application form completed in full and easy to read Applicant declaration signed A job description / quotes x 2 / programme outline attached (if applying for this costs) as per section 9, page 2 A bank account statement with account name and number attached. Financial update such as approved Treasurer s report showing current financial position as requested under Financial Information, page 3 Document number A Page 4 of 6

250 Community Funding Application Form Important Information: Privacy Information: The information you have provided on this form is required so that your application for funding can be processed. Once this application is lodged with the Council it becomes public information and may be made available on the Council s website. If there is sensitive information in the proposal or personal details you wish to be withheld please advise. These details are collected to inform the general public and community groups about all funding applications which have been submitted to the Far North District Council. APPLICANT DECLARATION This declaration must be signed by two people from your organisation who are 18 years of age or older with the authority to sign on behalf of the organisation. Signatories cannot be an undischarged bankrupt, not be immediately related, cannot be partners and cannot live at the same address. They must have a daytime contact phone number and be contactable during normal business hours. On behalf of: (full name of organisation) We the undersigned declare the following: In submitting this application - 1 We have the authority to commit our organisation to this application and we have been duly authorised by our governing body. 2 The organisation we represent, acknowledges and agrees that the Far North District Council and its Community Boards may disclose to or obtain from any other government department or agency, private person or organisation, any information about the organisation we represent for the purpose of gaining or providing information related to funding 3 We have attached our organisations most recent statement of income and expenditure, annual accounts or other financial documents that demonstrate its ability to manage a grant. 4 We will not receive a salary or any other pecuniary gain from the proceeds of any grant money arising from this application. 5 The details given in all sections of this application are true and correct to the best of our knowledge, and reasonable evidence has been provided to support our application. We agree to the following conditions if we are funded by a Community Board: 1 To spend the funding within 12 months of the date of grant approval unless written approval for an extension is obtained from the Community Board before that 12 month period ends. 2 To spend the funding only for the purpose(s) approved by the Community Board unless written approval for a change of purpose(s) is obtained in advance from the Community Board. 3 To return to the Far North District Council any portion of the funding that we do not spend. If our payment includes GST we will return the GST component of the amount to be returned. 4 To acknowledge the receipt of Community Board funding as a separate entry in our accounts, or in a note to our accounts, in our organisation's annual report and in any media publicity arising from the funding. 5 To make available any files or records that relate to the expenditure of this funding for inspection if requested by the Far North District Council or its auditors. 6 To complete and return a Project Report Form within two months of the funding being fully spent. 7 To inform the Far North District Council of significant changes in our organization before this application has been considered, or the funding has been fully used and accounted for. (For example, change in contact details, office holders, financial situation, and intention to wind up or cease operations, or any other significant event.) Document number A Page 5 of 6

251 Community Funding Application Form 8 To lay a complaint with the Police and notify the Far North District Council immediately if any of the funding is stolen or misappropriated. 9 Our organisation has declared its GST status. If our GST status changes we will notify the Far North District Council immediately. 10 Our organisation has the following set of internal controls in place Two signatories to all bank accounts A regularly maintained and current cashbook or electronic equivalent A person responsible for keeping the financial records of the organisations A regularly maintained tax record (if applicable) A regularly maintained PAYE record (if applicable) The funding and its expenditure shown as separate entries in the cash book or as a note to the accounts Tracking of different funding, e.g. through a spreadsheet or journal entry Regular financial reporting to every full meeting of the governing body Signatory One First name Last name Postal Address City/Town/Postcode Daytime phone number Alternative phone number Position Signature Date Signatory Two First name Last name Postal Address City/Town/Postcode Daytime phone number Alternative phone number Position Signature Date In submitting this application you and\or the organisation you represent (hereinbefore referred to as the 'applicant ), acknowledge and agree that the Far North District Council may disclose or obtain from any other government department or agenda, private person or organisation, and information about the applicant for the purposes of gaining or providing information related to the funding of the applicant. Document number A Page 6 of 6

252 Schedule of Supporting Documentation VOLUNTEERING NORTHLAND The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Cover Letter - 2 June Position Description - Outreach Coordinator, Administrator, Manager 3 Strategic Plan: Financial Position 5 Profit and Loss - Budget vs Actual at 21 May Budget Letter of Support from His Worship the Mayor 28 April ASB Bank Deposit Slip 9 Certificate of Incorporation 10 Financial Statements for year ended 31 July 2016 Document number A

253 Item: 7.12 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 NAME OF ITEM: Author: Date of report: 09 June 2017 Document number: Executive Summary APPLICATION FOR FUNDING - WHANGAROA COMMUNITY TRUST Sally Cottle - Meetings Administrator A The purpose of the report is to present the Community Board with information on Whangaroa Community Trust s application for a Community Grant and to assist members in determining whether to approve or decline the application. Recommendation: THAT the Board, in considering the provisions of the Community Grant Policy, authorise the sum of $4, (plus GST if applicable) to be paid from the Board s Community Fund account to Whangaroa Community Trust for costs towards improvements to the public playground and toilet block for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities; ii) Improve community participation, which creates pride and resilience, in Community based planning. iii) Build strong relationships, common vision, values and purpose to create cohesive communities Preliminary assessment of the application: This application is for costs to make improvements to the Kaeo playground and amenity block. The applicant has received the following Community Fund grants: 16/11/16 $3, Whangaroa Armed Services Commemorations 10/08/16 $5, CCTV for Kaeo 10/08/16 $2, Rent for office space 25/03/15 $7, Formal Dinner for ANZAC celebrations Project Reports have been received for all grants except for Rent for office space which is still ongoing; a project report is expected in September/October. This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form. 2) Discussion and options Option 1 Authorise funding for the full amount requested The applicant seeks a grant of $4, % of the total cost. Document number A Page 1 of 3

254 Option 2 Authorise partial funding The Board could consider partial funding. Option 3 Decline funding Option 1 is recommended by staff as it complies with the community outcomes of the LTP. 3) Financial implications and budgetary provision The Board allocates funding in accordance with the Community Grant Policy and considers applications received against available funds as reported in each meeting s agenda. 4) Reason for the recommendation The application meets all criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form. Manager: Caroline Wilson - Manager District Administration Attachment 1: Funding Application - Whangaroa Community Trust - Document number A Attachment 2: Schedule of supporting documentation - Whangaroa Community Trust - Document number A Document number A Page 2 of 3

255 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Considered in the application. Considered in the application. Considered in the application. No This is a Community Board report. Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. The Chief Financial Officer has not reviewed this report Document number A Page 3 of 3

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262 Schedule of Supporting Documentation WHANGAROA COMMUNITY TRUST The following supporting documentation has been provided in support of the grant application and is ed under separate cover. 1 Kaeo Playground and Toilet Block Amenities Revamp 2 Project Budget 3 Quote: Playco 6 April Quote: Nev Campbell Ltd 11 May Quote: Carters Kerikeri 2 June Quote: Yazma Smith 11 May Quote: Warehouse Stationery 4 May Quote: Wesleydale Memorial Church and Hall 9 Mural Entry Form 10 Amenities Block - Front Wall Template 11 Amenities Block - Back Wall Template 12 Amenities Block - Mural Site 13 Certificate of Registration 14 Financial Statements for year ended 31 March Financial Accounts Final 16 ANZ Bank Deposit Slip Document number A

263 MEETING: Name of item: Author: Date of report: 29 May 2017 Document number: Executive Summary Item: 7.13 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 July 2017 Lemons Bay Lane, Opua Marie Boyd - Addressing Improvement Officer A A resolution was adopted by Council on 11 th May 2017 to rename the western portion of Richardson Street as Lemons Bay Lane. An Opua resident has since requested a review as this name does not follow the 19 th century Arctic explorers tradition of naming Opua streets, a tradition unknown to Council staff at the time of undertaking the process. Recommendation THAT the Bay of Islands-Whangaroa Community Board pursuant to Section 319(j) of the Local Government Act 1974 take no further action on this issue. 1) Background The western portion of Richardson Street (Richardson Street West) was renamed Lemons Bay Lane as part of the property addressing project to fix historical addressing issues where there was duplication, confusion or error. The agreed process was followed in that submissions were sought from the owners of the properties on the road to be renamed. The name submitted and adopted (Lemons Bay Lane) is named after Lemons Bay. An Opua resident has since requested that the name selected be reconsidered because historically there has been a local tradition of naming the streets in the lower, older part of Opua after 19 th century Artic explorers - more specifically those involved on the ill-fated Franklin expedition of 1845 or those who went in search for it. English Bay Road is the exception to this theme instead being named after the local bay of the same name. Council staff were not aware of this local tradition at the time of undertaking the process, and it appears that the property owners on this portion of road were also unaware of any local tradition. 2) Discussion and options The property owners on the road in question are entitled to name the road as they wish, as long as it meets Council s guidelines for acceptable addressing. The road name Lemons Bay Lane meets the criteria, as it is the portion of the road that leads to Lemons Bay and is consistent with the naming of English Bay Road. Feedback has been received from property owners affected expressing disappointment that the new name Lemons Bay Lane may not remain and stating that they believe the name Lemons Bay Lane complements the name English Bay Road. Document number A Page 1 of 4

264 It is not part of the process to canvass residents in the wider area, unless the name has significance for Maori, in which case local iwi/hapu are consulted. Options Option 1 Retain the name Lemons Bay Lane Retain the name as identified by the property owners on the road in question and approved by Council. The process has been duly undertaken and the owners have expressed dissatisfaction that their road name could be rescinded and replaced with a name that they do not want because of other residents in the area. This is the preferred option. Option 2 Rescind and Rename This option would require a recommendation from the Board to Council to rescind the resolution, and, assuming Council did rescind the resolution, the process would need to be undertaken again with the affected property owners. Property owners would be required to select from a list of names of explorers in order to meet a local tradition in Opua which has not been consistently applied in the area (i.e. English Bay Road). It is acknowledged that in either option one of the parties will be dissatisfied however a decision needs to be made by the Board on the way forward. Retaining the established name Richardson Street West is not an option. 3) Financial implications and budgetary provision There will be financial implications if it becomes necessary to rescind the resolution and ask the affected property owners to submit another street name. 4) Reason for the recommendation The agreed process for renaming a Council maintained public road was followed. Deviating from this process may set a precedent whereby others are able to influence an outcome different to the preferences of the affected property owners. Manager: Samantha Edmonds, General Manager-Corporate Services Document number A Page 2 of 4

265 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Policy # Road Naming and Property Numbering Policy. Names are to reflect the historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person. This only came to light after the process was completed and Council staff were unaware of the local tradition. Where names in Te Reo have been proposed local iwi have been consulted. Consultation has been undertaken with property owners. Council staff were unaware of any local tradition at the time of undertaking the process. It appears that the owners of the properties on this road were also unaware of any local tradition. No. The report is before the Bay of Islands- Whangaroa Community Board for consideration under Policy # Road Naming and Property Numbering adopted 5 June Financial Implications have been assessed and Budgetary Provision has Document number A Page 3 of 4

266 Chief Financial Officer review. been made. The Chief Financial Officer has reviewed this report. Document number A Page 4 of 4

267 Item: 7.14 MEETING: BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD - 03 JULY 2017 Name of item: Author: Date of report: 14 June 2017 Document number: Executive Summary ROAD NAMING - PRIVATE ROAD CREATED BY WAY OF SUBDIVISION Ngawiki Cooper - Support Officer - Road Naming A The purpose of the report is to enable the Community Board, acting under delegated authority, to name a private roads created by way of subdivision. Recommendation: THAT the Bay of Islands/Whangaroa Community Board, pursuant to Council s Road Naming and Property Addressing Policy #2125, name this private road created by way of subdivision at 6984D State Highway 1, Pakaraka, Waikopiro Lane. 1) Background Council has received a request from Frederika Strahan, to officially name a private road created by way of subdivision at 6984D State Highway 1, Pakaraka. The three names suggested by the developer are as follows in order of preference: 1. Waikopiro Lane 2. Cottonwood Lane 3. Horse Shoe Lane The reasons for these names are as follows: 1. Waikopiro - Waikopiro Stream is the river that follows the north boundary of the subdivision. Wai - meaning water and Kopiro - meaning drench or soak. 2. Cottonwood - The lane is lined with poplar trees that drop cottonwood (kapok) in Spring. 3. Horse Shoe - due to the equestrian activities that have taken place on this property. 2) Discussion and options Correspondence was sent to Te Ngare Hauata hapu asking for their consent or any comments regarding the name Waikopiro. Their response is attached. 3) Financial implications and budgetary provision There are no financial implications for Council. All costs for signage and installation will be met by the developer. Document number A Page 1 of 3

268 4) Reason for the recommendation The names on this report have local significance and are not duplications of other road names in the district. They comply with the Road Naming and Property Numbering Policy #2125. Manager: Jacqui Robson General Manager, Infrastructure & Asset Management Attachment 1: Maps Subdivision 6984D State Highway 1 - Document number A Attachment 2: Response from Te Ngare Hauata Hapu - Document number A Document number A Page 2 of 3

269 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Road Naming and Property Addressing #2125. The local hapu has been consulted and their response is attached. Nil Low This report is before the Bay of Islands/Whangaroa Community Board. There are no financial implications to Council. All costs of signage and installation will be met by the developer. Chief Finance Officer has reviewed. Document number A Page 3 of 3

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273 MEETING: Name of item: Author: Date of report: 20 June 2017 Document number: Executive Summary Item: 8.0 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 INFORMATION REPORTS Sally Cottle - Meetings Administrator A Council has resolved that meeting agendas should consist of reports that seek a decision for matters of substance. Reports that provide information only will be listed on this cover report in the agenda and also listed as attachments under separate cover. This will allow any matters arising from these reports to be addressed at the meeting if necessary. The attachments will be ed to the Elected Members and included online in the electronic agenda. One copy of each report will be available at the meeting for reference. Where there is a need to disseminate the information to the wider public, the full information report will be included in the agenda as a separate item. Recommendation THAT the following reports and documents entitled and dated: a) Community and Customer Services Activities dated 12 June 2017; b) Mill Lane - Kerikeri dated 9 June 2017; c) Action Sheet for the period ended 20 June 2017 dated 20 June 2017; be noted. 1) Background At the Council meeting of 12 March 2015 it was resolved, as part of the resolution relating to wider Governance matters, that: AND THAT meeting agendas consist of reports seeking decisions for matters of substance and that reports intended for information only be excluded from meeting agendas unless there is a need for broader community information dissemination; This report is a cover report for the Information Reports to which this resolution applies and which are referred to as an Attachment to this report. While the attachment noted has been excluded from the hard copy agenda, the attachment will be ed directly to Elected Members and will be electronically available to members of the public via the meeting agenda page on the Council s website. At the Council meeting of 23 March 2016 a report was presented to Council to ask them to revisit the process for information reports to discuss how effectively it was working. As a result of that discussion Council passed the following resolution: THAT Council confirm the decision of 12 March 2015 to exclude information reports from the printed meeting agenda, unless there is a need for broader community information dissemination, providing that the printed material is distributed at the request of members except for Committee Document number A Page 1 of 3

274 members where information reports and information are to be included in the printed agenda. The Committee agenda produced for the members of each committee will contain a printed copy of any information reports as an attachment to the cover report. The electronic copies and references will remain in the attached information at the end of this report to provide access to the electronic copies of each report on the website. 2) Discussion and options The attached report is an information only report. As such it meets the criteria set out in the 12 March 2015 Council resolution for exclusion from the meeting agenda. The attachment will be ed to Elected Members and will be available online with the electronic agenda. One copy will be at the Bay of Islands-Whangaroa Community Board meeting for reference. 3) Financial implications and budgetary provision There are no financial implications or budgetary provision required as a result of this report. 4) Reason for the recommendation To provide the Bay of Islands-Whangaroa Community Board with a list of information only reports as provided for in the Council resolution of 12 March 2015 and to explain the process for processing information reports in the future. Manager: Caroline Wilson - Manager District Administration The following attachments are available on the Council s website at: calendar-events/2017/10.00am-bay-of-islands-whangaroa-community-board Attachment 1: Community and Customer Services Activities, dated 12 June 2017 (under separate cover) - Document number A Attachment 2: Petition from Ratepayers and Residents of Purerua Peninsula dated 06 June 2017 (under separate cover) - Document number A Attachment 3: Action Sheet for the period ended 20 June 2017 dated 20 June (under separate cover) - Document number A Document number A Page 2 of 3

275 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Not applicable. Not applicable. Not applicable. Not applicable. Not applicable. There are no financial implications or the need for budgetary provision. The Chief Financial Officer has not reviewed this report. Document number A Page 3 of 3

276 MEETING: Attachment Item: 8.0a BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 Name of item: Author: Date of report: 12 June 2017 Document number: Executive Summary COMMUNITY AND CUSTOMER SERVICES ACTIVITIES Jacine Warmington - Manager Community and Customer Services A The purpose of the report is to provide information to the Bay of Islands-Whangaroa Community Board for the community and customer service activities within the Bay of Islands-Whangaroa area. 1) Background Statistical information in relation to the Community and Customer Service department of the District Services group is provided to the Bay of Islands-Whangaroa Community Board to provide an overview of activity and performance for the month of May ) Discussion and options Community and Customer Services deliver essential functions for Council including: Customer Service Centres Contact Centre Libraries i-sites Housing for the Elderly tenancy services Sexton Services Contact Centre There has been another drop in the number of calls offered, continuing on from April. Continued effort from staff to understand customer issues and assist them at the first point of contact may be contributing to the decrease in the number of calls, and efforts are being made to sustain this. While there is ongoing improvement with the percentage of calls abandoned on the previous year, the target of 5% has not been achieved Calls Offered Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June Document number A Page 1 of 12

277 Calls Answered Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June 20 % Abandoned Calls Target 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June Service Centres Kawakawa there has been a slight decrease in the number of financial transactions but otherwise business as usual. Kaeo another small increase on financial transactions, otherwise business as usual. Kerikeri Service Centre - consistently busy, administering property file viewings, appointments with Duty Building and Resource Consent Planners. Financial transactions are on a par with same period in the previous year Financial Transactions Kawakawa Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Document number A Page 2 of 12

278 2500 Financial Transactions Kerikeri Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Financial Transactions Kaeo Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Libraries Kaeo Library A number of new families in the area are contributing to an increase in the use of the library and check out of books. The reduced borrower fee for the last couple of months also has resulted in more card renewals; some of these library users had not been into the library for many years. As of 1 July there will no longer be a $15 borrower fee Kaeo Checkout / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Document number A Page 3 of 12

279 2500 Kaeo Doorcount / / / Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Kaeo WiFi / / / Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Kaeo Enquiries Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Kawakawa A busy month, Wi-Fi statistics are now reflecting the end of the tourist season, but all other statistics remain steady. Good feedback has been received over the counter regarding the service and breadth of material available, supported by the parent branch Procter Library with regular exchanges. Library staff are involved in ongoing workshops regarding the proposed Hundertwasser Visitor Centre build, with building requirements now being planned for in conjunction with the working party (Hundertwasser Trust, Ngati Hine, community, designers, Far North Holdings, Far North District Council, etc.). There is strong support in the community for the build but its success very much depends upon adequate funding being secured. Document number A Page 4 of 12

280 Kawakawa Checkout Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Kawakawa Doorcount Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Kawakawa Wifi / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Kawakawa enquiries Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Document number A Page 5 of 12

281 Paihia A range of activities held in May included the Book Club, the Friends of the Library meeting and liaison with Library, RSA Black and White Paihia photo display and the Paihia Rotary Club Historic display. Paihia Checkout / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Paihia Doorcount Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Paihia Wifii Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / / Paihia enquiries Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Document number A Page 6 of 12

282 Kerikeri, Procter Storytime continues to be extremely popular with parents and children. Local schools have been contacted to begin promoting the Hell Pizza Challenge scheduled for October. The Archives has had customers booking in to access records and staff have been able to show them the material we hold. Libraries are getting a number of appointments for staff to sit with customers and assist with information access through various devices. As the Kerikeri township gets busier, an increasing issue is the use of the Library car park by non Library users who park there all day. District Facilities staff are investigating options to deter this behaviour Procter Checkout / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Procter Doorcount / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Procter Wifi Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Document number A Page 7 of 12

283 Procter Enquiries / / /17 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun District-wide Ebook, Audiobook and Emagazine downloads continue to go well. Borrowers send in recommendations for purchasing so a great range of titles is being provided Ebook / Audio download Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2014/ / /17 Document number A Page 8 of 12

284 Bay of Islands i-site Visitor numbers are slightly up but transactions are up 41% Retail is also selling well and is up 25% The Bay of Islands has had reasonably good weather and people are travelling as a result of the Lions Tour and the Masters Games BOI Visitor Numbers 2014/ / / BOI Transactions $ 2014/ / / BOI Retail $ 2014/ / /17 Document number A Page 9 of 12

285 Cemeteries - Sexton Services Council manages the Kaeo, Kawakawa, Kerikeri, Russell and Paihia public cemeteries in the Bay of Islands ward. A community cemetery committee manages Onekura/Pungaere cemetery. There were 3 burials for the month of May The number of enquiries dropped over the month of May Number of Burials - Eastern Jul Aug Sep Oct Nov Dec Jan Feb March April May June 60 Number of enquiries - District Jul Aug Sep Oct Nov Dec Jan Feb March April May June Housing for the Elderly Council owns and rents out 147 pensioner flats and bedsits overall. Council has two locations within the Bay of Islands Whangaroa area that offer Housing for the Elderly. There is currently one vacant unit in Kawakawa undergoing refurbishment. Location 1 bedroom units Bedsits Kawakawa 6 - Kerikeri 4 3 An external re-cladding upgrade is being carried out at Kerikeri Housing for the Elderly Village. Works started on 29 May and are expected to finish on 23 July. Tenants have been placed in accommodation at Keri Court Motel. Document number A Page 10 of 12

286 One vacancy at Kawakawa. Interviews have been booked for 7 June BOI-Whangaroa Vacancies Jul Aug Sep Oct Nov Dec Jan Feb March April May June 3) Financial implications and budgetary provision There are no financial implications or budgetary provision requirements. 4) Reason for the recommendation This report is for information only. General Manager: Dr Dean Myburgh - General Manager District Services Group Document number A Page 11 of 12

287 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Not applicable Not applicable Reported to Community Board to gain the views or preferences of persons likely to be affected. Not applicable This is a Community Board report. There are no financial implications or budgetary provision requirements. The Chief Financial Officer has reviewed this report. Document number A Page 12 of 12

288 MEETING: Name of item: Author: Date of report: 06 June 2017 Document number: Executive Summary Item: 8.0b BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 03 JULY 2017 PETITION FROM RATEPAYERS AND RESIDENTS OF PURERUA PENINSULA S Beaven - Eastern Area Engineer W Pille - Roading Business Unit Team Leader A The purpose of the report is to formally receive a petition requesting road maintenance information, increased maintenance and improvement works to be undertaken on Purerua and Rangihoua Roads, delivered to the Far North District Council on 7 April Recommendation THAT the report Petition from Ratepayers and Residents of Purerua Peninsular, dated 6 June 2017 be received. 1) Background A petition was presented to the Far North District Council on 7 April 2017 by Ron and Heather Hackett on behalf of 45 residents on Purerua and Rangihoua Roads. The petition raises concerns about the adequacy of the maintenance programme for the two roads. The petition claims that too many road users are suffering vehicle damage due to the poor state of the roads. The petitioner believes that flaws in the timing and nature of grading work are to blame. The petition raises concerns about five aspects of road maintenance. Staff have responded to each concern below: Grading Frequency, Method and Heavy Metal Overlays Generally grading is undertaken in a six weekly cycle throughout the eastern area of the District utilising two graders. This frequency is increased if the need arises engaging an additional grader. This can occur due to weather changes (rain) or changes in ground conditions (seasonal variations). Regular inspections by the contractor and concerns raised by the public, as Requests for Service, assist in formulating a grading programme. Over Christmas/New Year, a shutdown period is enforced whereby all construction plant is legally required to stay off roads from just pre-christmas until after the New Year due to the increased holiday traffic volumes. This effectively extends the grading cycle by two weeks which can cause problems should extreme type weather be experienced over this period. The Purerua Peninsular was wet rolled and graded in the lead up to the 2016/17 Christmas/New Year period, as occurs annually, in an effort to hold the road due to the increase in holiday traffic volumes over this period. Councils records indicate that the road was graded again on 16 January with maintenance aggregate being applied on 16 and 17 January. Maintenance aggregate was also applied on 5 February and grading undertaken on February the 16th. Further metal was applied on 26 and 27 Document number A Page 1 of 6

289 April. A Heavy Metalling overlay price was submitted for approval on 28 February after an inspection identified a lack of aggregate. This work was approved on 3 March. Once the works had been approved the contractor programmed for the works to commence in April following aggregate production. Throughout the spring and summer months, due to the surface conditions being very dry and the pavement so rigid, often the running coarse aggregate is graded to the sides to assist in improving surface drive ability. This also helps in reducing safety concerns associated with the wearing course surface being like driving on marbles and can also reduce dust. During this dry period, the surface tends to better retain its shape. However this can be problematic should there be minimal pavement depth and rain is experienced. Therefore running course is applied in an effort to bind up the surface, as is not always practicable to divert a grader due the works programme and necessary works required elsewhere on the network. Throughout this period, cyclic grading is undertaken usually to remove corrugations. Ideally, wet rolling and grading during the dryer seasons throughout the District would improve the overall condition of the unsealed network, but this is not economically viable due to the size of a network that consists of approximately 1650km in length. It is also unaffordable to increase the grading frequency to a fortnightly cycle, as requested, as all unsealed roads throughout that District suffer from similar type issues as those being experienced on the Purerua Peninsular. During autumn, when ground moisture conditions increase, wide grading occurs and the aggregate previously graded to the sides of road is brought back onto the road, and the road is reshaped to improve the camber (cross fall) and runoff characteristics. With the increased ground moisture conditions, running or wearing coarse tends to better bind to the road surface and assists in protecting the granular pavement layer. From the wetter winter months through to mid spring, grading is undertaken in a cyclic fashion or as required with the running coarse being applied as necessary until such time as ground conditions start drying out again. Monitoring of the network to ensure the contractor is complying with his contractual obligations is undertaken during each month. This consists of a random 10% audit of routine work being carried out on both the unsealed and sealed network. On the unsealed network, this includes potholes, site/guardrails, vegetation, signage, bridge maintenance, etc. Audits to date indicate that the contractor would be complying with his obligations. When situations of non-compliance are identified, the contractor is required to rectify the situation immediately. This relies largely on the integrity of the contractor to remedy the situation as early as possible. In the future, when the contract is re-tendered, it is currently intended that increased auditing and follow-up monitoring will be included. Throughout the year, due to extreme type weather conditions, the shape of unsealed roads can change dramatically in a very short timeframe, sometimes overnight. This can occur due to either localised or district wide wet weather, which complicates the problems associated with the intended grading cycle and work programme and the general condition of unsealed roads. In areas that have a minimal pavement layer combined with the onset of rain, mud/clay may penetrate the surface, causing a pavement failure. This combined with an increase in heavy vehicles (in particular Document number A Page 2 of 6

290 logging traffic) using the road can further compound the problem. In these circumstances, the only realistic way to improve the situation is to either dig out the area affected and replace with metal, apply a metal overlay or hold using a running coarse. Overlays are normally of minimal depth to ensure that as much of the network as possible is covered within the allocated budget. Currently programmed metal overlays are reactionary and are undertaken as the need arises. Presently there is no economically viable tool available that will assist in identifying, in advance, when a road will require to be overlaid. This effectively prevents a constructive forward works programme being able to be developed. The weather events experienced in early March and April 2017 adversely affected not only the condition of Purerua and Rangihoua Roads but all unsealed roads throughout the District. This effectively delayed the planned heavy metal overlay commencing, with the situation being further compromised due to mechanical breakdowns at the quarry supplying the required aggregate. This further delayed the works progressing and ultimately its completion in a timely manner. Aggregate Material The aggregate used on the surface of the carriageway known as either a running or wearing course consists of a blended GAP 30. The aggregate predominantly used for heavy metal overlays is a GAP 40 due to the minimal depth of compacted overlays. Both products are required to meet certain specifications of which are generally standard requirements relating to the metal used for unsealed road maintenance. These include the grading envelope (particle size distribution), crushing resistance (strength), weathering resistance (soundness and durability) and sand equivalent (cleanness). Test results of the materials currently being used comply with the required criteria. In addition to the above a GAP 65 or lime rock is also occasionally used. Excluding lime rock, the aggregates used on the Peninsular are produced from either the Puketona or Kaeo quarries. These quarries have been sources of supply for a prolonged period of time. Tyre Damage Tyre damage can occur for a variety of different reasons: - The quality and current condition of the tyre being used - Imported tyres being inappropriate for use on metal roads - Low profile tyres - The crushed aggregate produced by the quarry being more elongated rather than cubicle Regardless, the contractor will consider incidents of tyre damage on a case by case basis. District Councils will not consider any claims. Drainage The Council is aware of the concerns raised regarding the scoured watertables and encroachment into the road carriageway, which is not isolated to the Peninsular. Unfortunately, there is no simple economic way to rectify the situation in its entirety Document number A Page 3 of 6

291 within the allocated funds available in the short term. The main problems complicating the situation, in the worst areas, is the lack of discharge points due to the road being lower than the surrounding land combined with the increasing occurrences of short duration, high intensity rainfall patterns. Rectifying the situation will entail raising the invert levels and rock lining the drains which will be extremely costly. To enable this to occur will require the development of a long-term prioritised forward works programme that takes into consideration other necessary drainage works within the District, the identification of costs involved and careful budgetary planning. This evaluation will not occur until the new financial year due to current commitments and the allocation of the new financial year budgets. The works required will need to be carried out over several years. As an interim measure, Marker Pegs will be installed in the worst areas in the interests of safety. Narrow Road Sections In conjunction with Council s Safety Engineer, both roads have been inspected. It is accepted that several sections would be considered narrow. This situation is not unique compared to other unsealed roads within the District and therefore it would be expected that vehicles should reduce their speed and drive to the conditions being encountered. Unfortunately, to attract funding to improve the situation as a Minor Safety Project would require the works to be prioritised District-wide, taking into consideration traffic volumes, documented crash statistics and the overall funds available. Currently, the Police Risk Maps that document crash statistics classify both the unsealed sections of Purerua and Rangihoua Roads as low collective risk and personal risk, with the only documented accident occurring on Rangihoua Road back in Currently, no New Zealand Transport Agency (NZTA) subsidised funds have been budgeted for road improvement/upgrade works on either of these roads, either now or in the near future. Under the present criteria, there are very limited opportunities to secure capital improvement funding. Essentially, funding allocations firstly target those roads with accident histories. Operational budgets are not able to be used to undertake improvement works of this nature. We will arrange for the specific areas of concern to be identified onsite and to review the situation as to possible longer term funding. Consideration will also be given to the installation of improved signage. Dust Council understands and acknowledges the effects of dust on unsealed roads. With 1600 km of our network being unsealed roads, the burden of sealing or even part sealing would be enormous on our ratepayers and unaffordable. The average cost of sealing a road is approximately $300,000 per km. NZTA, at present, does not fund seal extensions and, as a result, the cost would be totally carried by the ratepayers. NZTA does, however, consider either applying dust suppressant or sealing unsealed sections if certain criteria are met. One of those criteria is a high percentage of heavy traffic, e.g. logging trucks. Document number A Page 4 of 6

292 For Council s network the only roads reaching this threshold have at least 60 logging truck movements per day with houses within 50 m from the carriage way and forecasted logging operations for at least 5 years. For non-logging truck routes, this threshold will not be reached and no funding would be available. To alleviate dust, Council has however, an option available known as ratepayer partnership seals. In short, when ratepayers within a certain area are willing to fund the normal subsidy rate of 60%, Council will consider contributing the remaining 40%. Where roofwater enters a water-tank there are some options to reduce the sediment entering the water tank. The system often used is known as first flush disposal, installed on the roof water down-pipes. Furthermore, filters could be installed after the pressure pump. Onsite Meeting To ensure the areas causing the greatest concern, from the road users perspective, are correctly identified and prioritised to enable a forward works programme to be developed, it is proposed that a representative from the petitioner group meet onsite with Council s Eastern Area Engineer and Safety Engineer. 2) Discussion and options This report is for information only. 3) Financial implications and budgetary provision The cost for the installation of improved signage, marker peg installation and an ongoing prioritised forward works programme for drainage improvement works, to be undertaken over several years, will be covered by existing roading allocations. Any anticipated road widening works will be required to be evaluated, prioritised and financed through Minor Safety allocations. This is provided the evaluation meets the necessary criteria. 4) Reason for the recommendation To outline an ongoing prioritised forward works programme that takes into consideration concerns raised by the residents and ratepayers of the Purerua Peninsula. Manager: Jacqui Robson General Manager Infrastructure and Asset Management Attachment 1: Petition re Purerua and Rangihoua Roads - 07 April Document number A Document number A Page 5 of 6

293 Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Road Maintenance Dust Management None None. No This report is for the Bay of Islands- Whangaroa Community Board. Costs will be covered from existing budgets. The Chief Financial Officer has reviewed this report Document number A Page 6 of 6

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