Electronic Voting Machine ( EVM) -preparedness for elections

Transcription

1 Electronic Voting Machine ( EVM) -preparedness for elections

2 Contents First Randomization Second Randomization Commissioning of EVM by RO Activity of Presiding Officer at DC, before Poll, during Poll, after Poll & Sealing Activity during Counting Warehouse Protocol & storage Role of CEO Role of DEO Annexures

3 First Randomization of EVMs References : Chapter XII of R.O. s hand book Memo No. 51/8/7/2012-EMS dt

4 First Randomization of EVMs The first randomization of EVMs will be done to randomly assign BUs & CUs to Assembly Constituencies for conduct,training& awareness including reserve at DEO s Level. The DEO will fix the date, hour and venue for the same. Should be completed before start of training of Polling Personnel. The first randomization will be done through software to be provided by the CEO,West Bengal.

5 First Randomization of EVMs The physical availability and the database of BU and CU contained in the Master Stock Register after first Level checking are to be thoroughly verified. All Recognized National and State level political parties are to be communicated in writing about the at least 7 days before the schedule with a request to remain present during 1st randomization. After randomization, the lists are to be provided to political parties under due receipt.

6 First Randomization of EVMs Poll day requirement of EVMs including reserve : After first randomization the AC-wise BUs and CUs will be segregated to match the poll day requirement including the reserve required for each constituency. Requirement of EVM 10% of (Main + Auxiliary P.S.) -> Reserve for Poll 10% of (Main + Auxiliary P.S.) -> for Training 5% of (Main + Auxiliary P.S.) -> for Voters Awareness

7 First Randomization of EVMs Assignment of current ID number After AC-wise grouping of BUs and CUs, the current ID number shall be written in the relevant slot of green adhesive sticker. Current ID nos will be assigned as : If AC No.194 is allotted 210 CUs and BUs then the current ID for CUs and Bus would be from 194/CU/001 to 194/CU/210 and 194/BU/001 to 194/BU/210 respectively. Sticker in Green colour shall be affixed on the CUs and BUs. Election will be written on the sticker.

8 First Randomization of EVMs Training EVMs : The EVMs grouped and distributed AC-wise for the purpose of training of the polling personnel as well as for generating the awareness of the voters will be identified with a sticker of Yellow colour to be affixed at front side of CUs and BUs. Name of the State/UT 20** Training Ballot Unit No. Signature of Authorised Officer of DEO Name of the State/UT 20** Training Control Unit No. Signature of Authorised Officer of DEO Continue

9 First Randomization of EVMs Deployment of Manpower : The DEO will nominate one senior officer not below the rank of Deputy Magistrate to supervise the entire process. After software randomization the grouping of CUs and BUs is to done physically by the RO/ARO for which ACwise tables are to be placed in the hall meant for physical randomization. Adequate staff are to be deployed to facilitate the entire process. Continue

10 First Randomization of EVMs Duties of RO/ARO : After Randomization, RO will take charge of EVMs from the DEO. After first randomization, the RO/AROs will arrange to collect the allocated BUs and CUs featuring in the separate lists generated for that assembly constituency from the relevant trunks. The RO/AROs will note down the Current ID Nos assigned for the concerned BUs and CUs against the relevant slot of green adhesive sticker (Annexure I) and put their initials with date. Also a sticker containing current ID no. is to be affixed at the outer cover of the carrying case and to place in the trunks in the sequence of current ID Nos of BUs and CUs.

11 First Randomization of EVMs Distribution of List and EVM to RO/ARO : Randomized list of CUs and BUs for use at poll shall be prepared and signed by DEO's representatives and the RO/ARO. This list shall be given to representatives of recognized political parties and a receipt be obtained, even if a representative is not present at the time of randomization. The CUs/BUs meant for use at poll be separately taken to ROs strong room under proper escort and will be sealed and guarded. At the time of sealing the strong room, the representatives of political parties may be permitted to affix their seals. Continue

12 First Randomization of EVMs Distribution of List and EVM to RO/ARO : Proper logbook shall be maintained in the strong room. Training EVMs shall be distributed to the relevant officers.

13 First Randomization of EVMs Video graph the entire process. Entries to be made in the ETS.

14 Second Randomization of EVMs

15 Through 2nd randomization, Polling Station wise BU & CU will be allotted. That 2 nd randomization will be made before commissioning. Reserves are also selected. To be done in presence of the representatives of the candidates with due notice. Current ID wise EVMs numbers polling station wise, thus derived will have to be mentioned at the address tags.

16 BUs and CUs not assigned with any Polling Station will be marked as Reserve. This list containing the polling station wise EVM numbers ( including reserves) will have be shared with the representatives of the candidates & written acknowledgement taken. Polling Station wise allocation of EVMs will be entered into ETS & Reserves also.

17 Commissioning of EVM by Returning Officers (RO)

18 Preparedness Should start soon after last day of withdrawal. Normally it should take 3-5 days for an AC. Notice to candidates in writing with details of schedule, hall and table arrangement Distribution of Identity Cards to all representatives Venue at the storage/dispersal centre Venue arrangement- Furniture, signage, fire fighting equipments, lighting,generator arrangement Manpower deployment- AERO, Table staff, Supervisors, menials Ballot paper printing( to be signed or stamped by RO at the back)

19 Strong Room arrangement full proof Material procurement for preparation particularly sealing materials and address tags Training of manpower Security arrangement DFMD/HHMD, frisking, entry with Identity card only Electronic devices like mobiles,camera spy pens not allowed

20 No. of Seals and tags required for preparation For BU- 4 nos of address tags ( one behind ballot screen, two on top and bottom end of BU and one at the Carrying case) For BU-Pink Paper Seal to be used For CU- 3 nos of address tags(one at the inner door of candidate section, outer door of battery section and one at the Carrying case) Observers will inspect and verify PPS of CUs before preparation of EVMs and only those EVMs will be prepared and used which the Observer verifies as Ok. EVMs not verified as OK will not be used.

21 EVM - Ballot Paper Details Candidate s Name Election Symbol Candidate s Serial No.

22 EVM - Fixing of Ballot paper Fix ballot paper ( signature of RO on the back)and ensure alignment of Ballot paper (align the partition line of ballot paper with the grooves on the cover) Align the Ballot Paper properly Braille signage for visually challenged voters

23 EVM - Closing & Sealing Ballot paper Screen Close the Ballot Paper Screen Affix Address tag and seal Ballot Paper Screen

24 EVM Balloting Units - Setting the Slide Switch Set slide switch to: Push to set position Position 1 in Balloting Unit 1 if the candidates are 16 or less Position 2 in Balloting Unit 2 for candidates between 17 and 32 Position 3 in Balloting Unit 3 for candidates between 33 and 48 Position 4 in Balloting Unit 4 for candidates between 49 and 64

25 EVM Balloting Unit Masking/Unmasking of Candidate s button Candidates button Mask Unused Candidates buttons Masked button Close the Balloting Unit Cover Masking tabs Seal with tags at the top and bottom latch covers Seal with Tags

26 Slide Switch to be fixed with adhesive tape. Pink Paper seal to be affixed on the BU (should be fixed at the lower most portion of BU so that no candidate s button/name/symbol is hidden by the seal.) Candidates can put signatures on the PPS. ECIL engineers to put signature on PPS. Attendance of candidates to be taken in Annexure 2.

27 EVM - Preparation of Control Unit Press Open bottom compartment and CONNECT Balloting Unit cable connector by pressing the hood of the connector Open Candidate Set section outer door pressing the latch and lifting the cover Fix Power pack Control Unit by plugging in

28 EVM Candidates Setting Switch ON the Power using the toggle switch Open the Candidate Set door Press display Cand. Set Button on Control Unit and observe the flashing with Beep SET CANDIDATE -- --

29 EVM Candidates Setting Press the last unmasked Blue Candidate Button on Balloting Unit to set candidates. For e.g., if number of candidates is 2, then is displayed on Control Unit CANDIDATES 2

30 EVM Candidates Setting When Cand. Set button is pressed, if the digit display panel shows the words INVALID, It signifies that C-R-C sequence is not followed Press the Close button and wait till POLL CLOSED is displayed Thereafter, press Result button and wait till END is displayed Thereafter, press Clear button and wait till END is displayed Then press Cand. set button and SET CANDIDATE flashes with Beep Now press the last candidate s button on the Balloting Unit

31 Close EVM Candidates Setting - Sequence Result Clear Cand. set Switch OFF & SEAL

32 EVM Candidates Setting Error message LINK ERROR -1 When Cand.set button is pressed, if the display panel shows LINK ERROR - 1, Then. You would have pressed Cand.set Button with Slide Switch not in 1 position

33 EVM Control Unit Sealing procedure at RO level for CU Switch OFF the Power and disconnect the Interconnecting Cable Seal the inner door of the Candidate Set Section Seal the Outer door of the Candidate Set Section with an Address Tag

34 Mock Poll Mock Poll with 1000 votes for 5% of EVMs to be done. In rest of the machines,number of votes polled during mock poll should be to the satisfaction of the representatives of the candidates. Presence of representatives of candidates Records to be maintained Print outs in sequential manner to be taken & shown to the representatives of the candidates. Signatures of representatives to be taken in Annexure 4 as presence at Mock Poll and in Annexure 5 as confirming print outs.

35 Identification Slip containing the EVM no & Polling Station No will be pasted on the carrying case of the EVMs. Electronic Voting Machine Identification Slip Name of Parliamentary Constituency- Name of Assembly Segment- No. & Name of Polling Station- Serial Number of Control Unit- Serial Number of Ballot Unit- (Signature & Stamp) (Returning Officer/ Assistant Returning Officer Plastic jackets may be arranged for the EVMs to save from rain and water.

36 Preparation of Registers Annexure 2- Register for preparation of EVMs Annexure 3- Certification of EVMs by ECIL Annexure 4- Mock Poll Certification during prepartion of EVMs Annexure 5- Mock Poll Certification during preparation of EVMs (on print outs) Annexure 6- Register of sealing of BU with PPS Proceeding to be prepared.

37 EVM Control/Balloting Unit Packing after preparation Pack the prepared Control and the Balloting Unit in their Carrying cases Tie the address tags on the carrying cases with threads

38 Activity of Presiding Officer at the Dispersal Centre ( DC), before Poll, during Poll, after Poll & Sealing

39 Verify after receiving EVM from DC That the CU & the BU of the voting machine given are the same which are meant for use at polling station. This shall be checked with reference to the address tags attached to the BU & CU. Election to the...from...constituency Control Unit No.... Sl. No. and Name of Polling Station... Date of Poll..

40 Verify after receiving EVM from DC Each BU & CU will have green stickers at the back with following details Name of the State/UT: Name of the Election: District Name: Control Unit No. District Running Serial Current ID First Level Check CU Randomization 1 Date Rep. ECIL Rep. DEO Date Rep. RO Rand. 2 Deployment Status Polling Station No. R.O./ A.R.O.

41 Verify after receiving EVM from DC That the Cand Set Section of control unit is duly sealed and the address tag is firmly attached thereto. That the battery installed in the Cand Set Section of the control unit is fully operational. This may be checked by putting the Power Switch provided in the rear compartment to `ON' position. Display will show BATTERY HIGH. After the said checking, the power switch must be put to `OFF' position.

42 Verify after receiving EVM from DC That the candidates' blue buttons which have been unmasked and are visible on the ballot units are equal to the number of contesting candidates, and that the remaining buttons, if any, have been masked. That each of the ballot units is duly sealed and secured at two places, i.e. at right top and right bottom portions, with the seals of the Returning Officer, and that the address tags are firmly attached thereto.

43 Preparation of EVM by Presiding Officers before Poll

44 EVM On the day of Polling Remove the Balloting Unit and Control Unit from their carrying cases Connect Balloting Unit to the Control Unit Open Bottom compartment of Control Unit and Switch ON Power

45 EVM On the day of Polling 1 2 Open Result Section outer door and then the inner door 3 4

46 EVM On the day of Polling Press Clear Button to show to the Polling agents present that there are no votes polled.

47 EVM On the day of Polling Conduct MOCK POLL for the benefit of Polling Agents Press BALLOT button on Control Unit and register one vote for any candidate in Balloting Unit Ask Polling Agents to cast one/ equal no. of votes for any of the candidates and request to remember whom they voted 1. Pl ensure that the Polling Agents are voter of the same Polling Station 2. It should be conducted 60 minutes prior to scheduled time of poll

48 EVM On the day of Poll Mock Poll Ensure that result shows according to the number of votes cast in favor of the concerned candidates Close the MOCK POLL by pressing Close button in Control Unit Press BALLOT button in Control Unit to show NO vote can be recorded further after the... Close button is pressed. INVALID message is displayed

49 EVM On the day of Poll Mock Poll Press Result and show the MOCK Poll result

50 EVM Mock Poll - Sequence Clear BALLOT Close Ensure that equal number of votes are polled for all candidates Result Clear Switch OFF & SEAL

51 EVM Sealing for Actual Poll Press Clear button to show that there is no vote in favor of any candidate Open back cover and Switch OFF the power Fix Green paper seal in the frame on inner side of the door of inner compartment of RESULT Section Close the door of inner compartment ensuring that the two open ends of paper seal protrude outwards as shown

52 EVM Sealing for Actual Poll Seal the Inner compartment and seal along with the SPECIAL TAG Close the Outer door of Result Section & allow Green Paper Seal to protrude out as shown. Seal the outer door with an ADDRESS TAG. Fix the OUTER PAPER STRIP SEAL.

53 Important Seals /tags to be used by Presiding Officer to ready the CU for Poll Green Paper Seal (on the door of the inner compartment) Special Address Tag (over the Close button aperture) Outer Strip Seal ( outside the CU) Address Tag ( on the door of the Result Section)

54 EVM - Setting up in the Polling Station Place the Balloting Unit in the Voting compartment and the Control Unit on the table of the Presiding/Polling Officer Connect Balloting Unit to Control Unit. Take care to place the Cable in such a way that voters are not required to cross over it. Open the bottom compartment and Switch ON power. Close the bottom compartment of the Control Unit.

55 Conditions of Mock Poll Ensure that Polling agents are strictly voter of that Polling station. Mock poll should be conducted one hour before the commencement of poll. If all polling agents do not reach, PRO may wait for 15minutes and start mock poll. Atleast two polling agents should remain present. Atleast 50 votes to be taken for Mock Poll,3 votes for each button. The PrO should mention names of the agents, names of the candidates & take their signatures. The PrO should conduct Mock Poll & sign the Mock Poll certificate in the prescribed format. Should be videographed where ever vidography arrangement has been made at the polling station. Sector Officer will collect such certificate by first hour. Non confirmation of mock poll could be indicative of non commencement of poll.

56 During Poll In case of any malfunctioning, ECIL experts will check and recommend replacement in writing. BU and CU are to be replaced in pairs. Mock Poll has to be conducted for any replacement of EVM in due manner. At least 1 vote for each candidate must be given. The no. of EVM replaced must be reported to the Sector Officer, RO and Observer. Mock Poll certificate to be prepared in due manner. No of replaced EVMs to be mentioned in the ETS.

57 Additional Instruction Zonal/Sector Officers to comply with the instruction regarding 4 categories of EVMs: Category A - Polled EVMs Category B - Defective Polled EVMs Category C - Defective unpolled EVMs Category D - Unused EVM (Separate Strong Room for category C & D)

58 Additional Instruction Sample BU ( card board) to be displayed at the polling station PRO & other polling officers not to frequent voting compartment that may give scope of complaints Time to time inspection of the BU in presence of polling agents( with no voter) Time for opening and closing of Strong room to be intimated to the candidates.

59 Procedure at Close of Poll

60 EVM Closing of Poll After the Close of POLL, remove the cap on Close button in the Control Unit and press the Close button as shown. Poll is closed. The Control unit displays total no. of votes recorded. Fix the cap back in its place.

61 EVM Closing of Poll Open the bottom compartment of the Control Unit and Switch OFF Power and disconnect the interconnecting cable Pack the Control unit (with the Strip seal) and Balloting Unit in their carrying cases Seal the carrying cases and fix address tags.

62 EVM Closing of Poll Important Tips The Problem The Remedy After Ballot button is activated in Control Unit, the last voter may refuse to vote After the poll was over, inadvertently Ballot button may have been pressed To stop the red Busy lamp in Control Unit, switch OFF the power. Busy lamp will stop glowing. Then switch ON power and close the poll.

63 EVM Display Samples CANDIDATES 16 INVALID.. FULL BATTERY HIGH BATTERY MEDIUM Indicates that the EVM is set for 16 candidates Indicates a button on the Control unit is pressed out of sequence Indicates that the maximum number of votes (2000) for which the EVM is designed, has been polled Indicates that the Power Pack is weak Indicates that the capacity of the Battery is High Indicates that the capacity of the Battery is Medium BATTERY LOW Indicates that the capacity of the Battery is Low

64 EVM Display Samples SL NO E COMPUTING RESULT Indicates the internal Serial number of the PCB Indicates that the RESULT is getting computed RESULT PDT Indicates the Result and Date of the Poll PST PET CANDIDATE PRINTING.. CLOCK ERROR. Indicates the Poll Starting Time and Poll End Time Indicates that the Candidate No.6 has polled 236 votes Indicates the Print operation is under progress Indicates that the RTC time and date is not OK

65 EVM Display Messages LINK ERROR - 1 PRESSED ERROR Link Error The interconnecting cable is not connected to Control Unit properly OR Slide switch position in the Balloting Unit is not set at correct number OR Balloting units have not been inter-linked in correct sequence Pressed Error One of the candidates button in the Balloting Unit is either kept pressed or jammed ERROR Error The Control Unit cannot be used further

66 Do s and Don ts

67 DOs Read the EVM Manual carefully before operating the EVM Press the latches gently and only in the manner specified Protect the EVM from dust, heat, rain, fire and other such hazardous environments Ensure that the Connector by matching the Interconnecting Cable properly with the connector on the Control Unit before pressing in. This will match in one direction only Ensure that the covers of the compartments / Sections in the Balloting Unit and the Control Unit rest properly on the plain surface when opened

68 DO NOT DON Ts DO NOT Exert undue pressure on latches, hinges etc. DO NOT Keep EVM near heater or other hot objects DO NOT Allow molten lac/sealing wax to fall on the EVM while sealing DO NOT Force open the covers or doors of various sections DO NOT Remove the Strip Seal until the Control Unit is on counting table

69 DON Ts DO NOT DO NOT Remove power pack from the Control Unit used for poll DO NOT Force the connector fixed at the end of the Interconnecting cable into the connector of Control Unit in the reverse direction DO NOT Pull the Interconnecting cable while disconnecting it from the Control Unit without pressing the spring type clips on the hood of the connector

70 EVM Sealing/Sealing Tags

71 09854 EVM Seals/Tags used Election To: (Lok Sabha or Legislative Assembly) From: (No. and Name of) Constituency Control Unit/ Balloting Unit No.: (ID number) Serial No. & Name of Polling Station Where Used... Date of Poll: Address tag with sealing thread Front Rear Front Rear Green Paper seal for sealing Result and Print windows Special tag for sealing Result section inner compartment Upper Side Lower Side A B D C Pre-gummed portion with wax paper Outer Paper Strip Seal (23.5 X 1 )

72 EVM Sealing Presiding Officer Insert the Green Paper seal in the frames provided for both Result Close the Result Section inner compartment door with the Green paper seal protruding outside

73 EVM Sealing Presiding Officer Seal the Result Section inner compartment Fix the Special tag such that the Close button is visible and seal the tag

74 EVM Sealing Presiding Officer Close the Result Section door such that the Green paper seal protrudes outside and Seal the door along with the Address tag

75 EVM Sealing Presiding Officer Fixing the Outer Paper Strip Seal A B D Keep the Strip Seal with pre-gummed portion A near the base of the Green Paper Seal protruding from the lower end of the door.. Remove the wax paper covering A and paste the lower layer of Green Paper Seal

76 EVM Sealing Presiding Officer Remove wax paper covering B and paste it above the upper layer of the Green Paper Seal. After pasting B, the pregummed portion C will be on top. Remove wax paper over C

77 EVM Sealing Presiding Officer Press both the layers of Green Paper Seal protruding from the top and paste the upper layer by pressing it on C

78 EVM Sealing Presiding Officer Wrap the Strip Seal round the Control Unit from left side just (anti-clockwise) below the CLOSE button window Bring the other end of the Strip Seal from right side to the top. Now the pre-gummed portion D will be on top. Remove the wax paper over D and paste it on top of Green Paper Seal.

79 EVM Sealing Presiding Officer Now the Strip Seal is finally fixed. Note that the Strip seal does not cover CLOSE button Flap. Control Unit is now ready to take real poll.

80 EVM Sealing Presiding Officer Sealing after the CLOSE of Poll After CLOSING the Poll, place the Control Unit and Balloting Unit in their carrying cases, close and seal with the Address tag

81 Receiving Centre The machines shall be escorted back after the poll is over to the reception centers under proper escort. After all formalities are completed, the EVMs shall be kept in strong room and the room sealed in the presence of the candidates/their agents and Observer. They may affix their seals on the lock of storage room In case of re-poll, the EVM required for re-poll shall be drawn from the reserve list and the CU/BU number shall be informed to the candidates/agents in writing and also to be entered in the EVM Tracking Software.

82 Re poll After re-poll the strong room shall be re-opened in the presence of the candidates/ their agents and Observer for the storage of the re-polled EVM. This re-polled EVM should be placed together with the old EVM which was used earlier in the original poll. A tag Not to be counted shall be put prominently on the old EVM and another tag Re-polled EVM to be counted shall be put on the new re-polled EVM. RO shall put signature on both the tags.

83 Security measures for polled EVMs Security of Strong rooms 1. One door entry, no other openings, all other openings to be sealed with brick masonry. 2. Double lock system-one with an DEO and other with RO. 3. Fire and flood safety proof. 4. Under 24x7 CAPF guard 5. Under24x7 CCTV coverage. 6. Round the clock control room under a gazetted officer and a police officer 7. Uninterrupted power supply Transportation of EVMs 1. To be brought from polling stations under CAPF guard. 2. Candidates may follow EVM vehicles. 3. Strong rooms to be sealed in presence of candidates who may put seals on locks.

84 4. Entire process to be videographed. 5. CAPF to guard all strong rooms-transit and permanent. Guarding of Strong Room- 1. First tier innermost-capf-one section 2. Second tier-state Armed Police 3. Third tier-district Executive Force Deployment of CAPF Facilities to candidates to keep a watch on strong room 1. All candidates to be informed in writing about the provision. 2. To stay outside the outermost perimeter 3. CCTV may be arranged for direct view. 4. May be taken to inner perimeter in batches. 5. Facilities like shade, drinking water, toilet to be provided. 6. Contact nos of RO etc to be given,

85 Protocol to be followed to enter inner perimeter 1. Log book to be maintained for recording all details of movement. 2. Video camera to record all visits. 3. No vehicles within secured campus. Supervision by Returning Officers & DEOs 1. RO to visit twice in a day and check log books, videography and send report to DEO. 2. DEO to visit alteast once in ¾ days. 3. DCs and SPs are personally responsible for security of strong room within the district.

86 Status report on Strong Room security by DEO and Observer On the next day of poll,a report in prescribed format duly signed by DEO and Observer is to be sent to Commission.

87 Activity During Counting

88 Counting of Votes by EVMs To be done by CS and CA under the supervision of Hall in Charge. ACS will do it randomly as told by Observers. Counting of votes at polling stations will start at the tables as per pre determined list. Counting personnel at the table will check the seals of the CUs and allow the agents to check & verify with their record. Then by removing the Strip seal & opening the outer cover of the Result Section, the Result button will be pressed which will show candidate wise number of votes secured by each candidate. The result will be recorded in the Part II of the Form 17 C and signature of the agents be taken at the Form 17 C & at the proceeding. Result button may be pressed more than once as it will show the same result. Also to remember that under no circumstance inner cover of the Result Section will be opened.

89 Special Instruction At the time of Counting of votes PPS of CUs will be verified by the Observer and if it is verified as OK, the CU will be taken up for counting of votes, otherwise the CU will not be taken up for counting and matter shall be reported to the Commission for necessary directions.

90 Replacement of battery at the time of counting ECI No 51/8/7/2014-EMS dt In case CU does not display result at the time of counting, battery can be replaced with new one. New batteries to be available in counting centres.

91 Counting of Votes Before starting the counting in the EVM the unique ID number of the CU, the Unique ID number of the Pink Paper Seal and the unique ID number of Green paper seal should be verified from the record and shown to the polling agents. Poll start date and time and poll end date and time displayed on the CU should be verified from the record and shown to the polling agents.

92 In case of any discrepancy in the date and time of start and end of poll displayed in the Control Unit with Indian Standard Time of start and end of poll, the difference will be compared with the date and time noted by Presiding Officer in the mock poll certificate. If the date and time difference at the time of mock poll does not match with the date and time difference of start and end of poll, the EVM will be kept aside and the matter will be referred to the Commission for its decision. On other hand, the difference of the discrepancy will be explained to the candidates/ representatives and the votes will be counted as usual.

93 In case any CU does not display result due to notpressing of Close button by the PO in the polling station at the close of poll, it should be kept back inside its carrying case and then be kept in the Returning Officer s custody in the counting hall. Counting of votes in other machines should continue as usual. When counting of votes in other machines is completed, the Returning Officer and Observer should see whether the margin of votes between the first candidate and the runner up is more or less than the votes polled in such machine (s)

94 In both the cases where the margin of votes is more or less than the total votes polled in that machine (s), the RO/Counting Supervisor shall press the Total button of the CU to see the total votes polled in that machine (s). In case, total votes polled in the machine (s) tallies with the total votes polled mentioned in the Form-17 C, the RO/Counting Supervisor shall press the Close button of the CU (s) so that Result button can be pressed for getting result data explaining the entire issue to the candidates/ their authorised agents and recording a proceeding in this behalf with their signatures.

95 In such a case, the RO and Observer should send a detailed report to the Commission in the format mentioned at Annexure-9. In case, total votes polled in the machine(s) does not tally with the total votes polled mentioned in the Form-17 C, the matter should be referred by the RO to the Commission for its decision. In such a case, the RO and Observer should also send a detailed report to the Commission in the format mentioned at Annexure-10, where the winning margin is more than the votes polled in the CU in question, and in Annexure-11, where such margin is less.

96 In case any Control Unit does not display result, it should be kept back inside its carrying case and then be kept in the Returning Officer s custody in the counting hall. Counting of votes in other machines should continue as usual. When counting of votes in other machines is completed, the Returning Officer and Observer should see whether the margin of votes between the first candidate and the runner up is more or less than the votes polled in the malfunctioned machine (s).

97 In both the cases where the margin of votes is more or less than the total votes polled in the malfunctioning machine (s), the RO should try to retrieve the result from this machine, with the help of engineers of BEL/ECIL, using Auxiliary Display Unit (ADU) in the presence of candidates or their election agents. If the result can be retrieved by using an ADU, the result of the election can be declared accordingly. In such a case, the Returning Officer and Observer should send a detailed report to the Commission in the format mentioned at Annexure-12.

98 In case it is not possible to retrieve the result from the malfunctioning machine even by using ADU, then the Returning Officer shout try to retrieve the result from the machine by taking a print out of the result with the help of engineers of BEL/ECIL. If the result from the malfunctioned machine can not be retrieved even by using printer, the matter should be referred by the RO to the Commission for its decision.

99 In such a case, the RO and Observer should also send a detailed report to the Commission in the format mentioned at Annexure-13, where the winning margin of vote is more than the votes polled in the malfunctioned EVM, and in Annexure-14, where such margin is less. In no case the machine should be opened, or its outer or inner seals disturbed in any manner. There should be no attempt to repair the machine as it is strictly forbidden.

100 After completion of counting, all the Control Units whether result has been retrieved from it or not should be kept back inside their respective carrying cases. The carrying cases should then be sealed once again. The Returning Officer and Observer should put their signatures on the seal. All candidates and their election agents should also be allowed to put their signature on the seal. The Control Unit should be then kept in the strong room (s).

101 Remember In no case of malfunction of CU, the machine should be opened or its outer or inner seals disturbed in any manner. No repairing and replacement of parts of the EVM in the field should be undertaken.

102 Sealing and storage after counting Powerpack to be removed from Candidate Set Section. Doors of the Candidate Set Section and Result Section to be sealed with Address tags. Carrying Case to be sealed with new Address Tag. Secret Seal of the Commission and RO s seal to be put on all seals. All CUs will be kept in the carrying case. RO, Observer, candidates to put signatures on the seals. All CUs should be kept back in the Strong Room under the safe custody of the DEO.

103 Ware House and Strong Room

104 Ware House Every Ware house has an unique number. Should have single entry point and all doors and windows should be sealed. Full proof security to be ensured even in non election period. Round the clock security guard to be deployed Fire fighting arrangement in place. Should be free from water, damp, seepage, termite etc attack. Exhaust fan may be installed, if required after duly maintaining security protocol at the top end near the ceiling preferably at the front side with full view of security guard. Double lock system to be maintained. Keys with DEO nominated person, one officer not below the rank of SDM. For every entry in to the warehouse representatives of political parties to be informed and present and log book to be maintained. Periodical inspection will be made by Ware house in Charge. Bar code Reader to be available.

105 Strong Room Before Poll Storage prior to FLC- at earmarked Warehouse After FLC- at earmarked Warehouse After 1 st Randomization- Strong Room of RO After preparation of EVMs- Strong Room of RO

106 Strong Room Security after Poll 1. Double lock system one copy with DEO and one with RO. 2. Three cordoned security arrangements should be made round the clock- CPF at the innermost perimeter, State Armed Police at the outer perimeter and District police at the outer most perimeter. 3. Candidates to be intimated in writing to depute representative to keep close watch on security arrangement of strong room. 4. They may stay outside the inner perimeter having a view of entry point of Strong Room. 5. CCTV may be arranged in case of non availability of direct view with periodical escort to view the Strong Room. 6. Control Room to function round the clock. 7. Police and a Gazetted officer will be in charge of the security arrangement. 8. Arrangements for fire fighting to be made.

107 Log Book to be maintained by CPF,video recording to be made in case of visits of the any person to the Strong Room. Uninterrupted power supply to be ensured, back up generator ( provided with electrical cut out) All entry points of strong room should be under constant videography /webcam Ro to visit Strong Room every day in the morning and evening and check the log book. Report to the DEO. No vehicles to be allowed inside the secured campus. DCs and SPs shall be personally responsible for security of the Strong Room.

108 Role of CEO on EVM matters for elections Procurement of EVMs and power packs as per requirement Allocation of EVMs- constituency wise for poll / training / awareness & reserve. Take up the work of preparation of initial schedule of FLC in consultation with ECIL for deployment of engineers. Procurement and distribution of PPS, Green Paper Seal, Special Address tags, Outer Strip Seal Monitoring and supervising the work of FLC, Ist & 2 nd Randomization, preparation of EVMs done at the level of DEOs/ROs.

109 Role of DEO on EVM matters for elections Procurement of EVMs and power packs as per requirement Allocation of EVMs- constituency wise for poll / training / awareness & reserve Liaison with ECIL for deployment of engineers for FLC, Preparation of EVM, conduct and counting. Procurement and distribution of PPS, Green Paper Seal, Special Address tags, Outer Strip Seal Procurement & distribution of materials Training of manpower engaged for EVM work Provide logistics like CCTV, Web Cam etc. Security matter- take up with CPF and Police. Monitoring and supervising the work of FLC, 1 st & 2 nd Randomization, preparation of EVMs done at the level of DEOs/ROs.

110 Use of Tags/Stickers/Seal/Register for EVMs Sl. No. Process Tags/Stickers Seal Register 1. FLC Green Sticker on both BU & CU Pink Paper Seal on CU 2. First Randomization 3. Second Randomization Green Sticker for Election and Yellow Sticker for Training / Awareness Election and Reserve Annexure A, B,C, D, E 4. Preparation of EVMs by RO Address Tag on BU (4) & CU (3) with PS NO and R for reserve. Identification Slip on BU & CU Pink Paper Seal on BU Annexure 2,3, 4, 5 and 6 5. Preparation of EVMs by PRO 1. Before start of Poll on Poll Day 2. After close of Poll 1. Address Tag on CU (1), Special Tag 2. Address Tags on CU (2) & BU (2) Green Paper Seal, Outer Strip Seal Annexure 7 and 8 6. Counting Address tags on CU Annexure 9, 10, 11, 12, 13 and 14

111 Name of State/UT: Name of District: Name of Assembly/Parliamentary Constituency: Address of Preparation of EVM hall: Date: Annexure-2 (Register for Preparation of EVMs) S.No. Name of candidate Name of representative of candidates with party affiliation, if any Identity document No. with date Signature of candidates/ His representative Remarks, if any. Note: If a candidate or his representative is absent the proof of due service of notice to the candidate should be pasted in the register. (Name and signature of engineers of BEL/ECIL with ID No.) (Name, designation, signature of officers nominated by District Election Officer)

112 Name of State/UT: Name of District: Name of Assembly/Parliamentary Constituency: Address of hall: Date: Annexure-3 (Certification of EVMs by BEL/ECIL) It is certified that tests prescribed by BEL/ECIL to ascertain that all components are original were carried out on the Ballot Unit listed below on.. (date). On the basis of these tests it is certified that all components of the Ballot Unit listed below are original. BU Identification No. (Name & signature of BEL/ECIL engineers with ID No.)

113 Annexure-4 (Mock Poll certification during Preparation of EVMs) Name of State/UT: Name of District: Name of Assembly/Parliamentary Constituency: Address of hall: Date:.. It is certified that I have done mock poll on.. EVMs and I am fully satisfied with the functioning of EVMs. S.No. Name of candidate Name of representative of candidates with party affiliation, if any Identity document No. with date Signature of candidate/his representative Remarks, if any.

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122 Thank You