St. Mary Parish Junior Fair and Livestock Show. Handbook

2015-2016 St. Mary Parish Junior Fair and Livestock Show Handbook

2016 ST. MARY PARISH FAIR AND LIVESTOCK SHOW JANUARY 21-23, 2016 TENTATIVE SHOW SCHEDULE Thursday January 21, 2016 3:00-6:00 p.m. 5:00 to 6:00 p.m. 9:00 p.m. Friday, January 22, 2016 8:00 9:00 a.m. 10:00 a.m. 10:00 a.m. Each species will begin at the completion of the previous 4:00 p.m. 15 min. after completion of Swine Showmanship 5:00 p.m. One hour after show concludes Saturday, January 23, 2016 9:00 11:00 a.m. 12:30 p.m. 1:00 p.m. Immediately after Sale 4:00 p.m. LIVESTOCK DIVISION Animals due in. Market Hogs/Commercial Gilts must be checked in on Thursday, January 21. No market hogs will be accepted after 6:00 p.m., Thursday. All other Market, Breeding and Commercial Animals can be checked in at this time. Weigh-in of market hogs/commercial gilts. (Scales close Promptly at 6 p.m.) ALL FACILITIES CLOSE. Everyone must be off school campus. All animals must be in facility. Poultry, rabbits, goats, sheep and lambs, beef, swine breeding entries. Weigh-in of market goats and market lambs. NO animals will be accepted after 9:00 a.m., Friday! Judge Poultry Judge Breeding/Market & Commercial Beef, Beef Showmanship Judge Breeding/Market & Commercial Dairy, Dairy Showmanship Judge Breeding/Market & Commercial Goats, Goat Showmanship Judge Breeding/Market & Commercial Lamb, Lamb Showmanship Judge Breeding/Market & Commercial Swine, Swine Showmanship Pee Wee Swine Show (Ages 4-8) Judge Rabbits ALL FACILITIES CLOSE. Everyone must be off school campus. Rabbits and poultry can be released. No release from 11:00 a.m. until after Awards Presentation and sale of market animals. You must have your ticket stub to pick up rabbits and poultry. Awards Presentation Livestock and Homemaking Division Sale of Market Animals. (Rabbit and Poultry Barns are closed during presentation and sale) Reopen Rabbit and Poultry Barns. Release of all animals. All animals off fairgrounds. *Note: The decision of the judges as entered in the books will be final. All animals must be removed from fairgrounds by 4:00 p.m. on Saturday January 23. Exhibitors must help with the clean up before leaving with their animals. Thursday January 21, 2016 3:30 to 5:30 p.m. HOMEMAKING DIVISION ALL HOMEMAKING ENTRIES DUE. Friday, January 22, 2016 9:00 a.m. to 12:00 p.m. 9:00 a.m. to 2:00 p.m. 12:00 to 6:00 p.m. 6:00 p.m. Saturday, January 23, 2016 10:00 to 11:00 a.m. Judging of entries. Exhibits closed to the public during judging. Field Trips Tour Educational Exhibits. Exhibits open for public viewing. Exhibits close to public viewing and Doors Locked. Exhibits picked by Leader or designated volunteer 2

*Note: The decision of the judges as entered in the books will be final. Any exhibits that are not collected by 11:00 a.m. on Saturday, January 23 will be left at the school. No exhibit will be allowed to leave before pick up time. ST. MARY PARISH JUNIOR LIVESTOCK PROGRAM 2015 RULES AND REGULATIONS A. ELIGIBILITY - Students, ages 9 to 20 (before 1/1/16), are eligible to enroll in the 4-H livestock program. Livestock participants must be properly enrolled in 4-H or FFA by November 1st of the year validations and possession dates are enforced. B. POSSESSION REQUIREMENTS - Exhibitors must have animals in their possession and under their personal care on or before the following possession dates: Market Steers July, 2015 Breeding Goats November 7, 2015 Beef November 7, 2015 Commercial Heifers November 7, 2015 Market Lambs November 7, 2015 Commercial Gilts December 5, 2015 Dairy November 7, 2015 Breeding Swine December 5 2015 Commercial Ewes & Does November 7, 2015 Market Hogs December 5, 2015 Breeding Sheep November 7, 2015 Exhibition Birds November 1, 2015 Market Goats November 7, 2015 Broilers 1 day after hatching (approx. 01/03/16) Breeding Show animals must be recorded in the name of the 4-H exhibitor with the appropriate breed association. No dual ownership. *Special rules apply to Dairy exhibitors-please see the State Livestock Show Catalog for more details. C. VAILDATION DATES Livestock Exhibitors must have animals in their possession and under their personal care by possession dates. Validation will occur on the following dates. A Validation fee of $5.00 per DNA sample will be collected when tags/validation kits are distributed. Tentative date: Tuesday October 20, 2015. (Breeding animals must be in exhibitor s possession/ market & commercial animals must be validated and in possession by the following dates) Steers------------------------------------------------------------------------ July15 th Market, Breeding, and Commercial Sheep------------------------- November 7 th Market, Breeding, and Commercial Goats------------------------- November 7 th Beef Breeding and Dairy Breeding ----------------------------------- November 7 th Commercial Heifers and Commercial Diary------------------------ November 7 th Market, Commercial, and Breeding Swine-------------------------- December 5 th D. 2013 SHOW DATES and MARKET & COMMERCIAL ANIMAL WEIGHT REQUIREMENTS St. Mary Parish Livestock Show - January 21-23, 2016 Franklin High School Barn (Franklin, LA) Market Hogs - 175 lbs. min. and 285 lbs. max. Market Lambs - 80 lbs. min. Market Goats - 50 lbs. min. Commercial Heifers 500 lbs. min. Steers - 850 lbs. min. Commercial Gilts 180 lbs. min. Commercial Dairy 150 lbs. min. Acadiana District Livestock Show - January 27-30, 2016 Blackham Coliseum (Lafayette, LA) Market Hogs - 190-285 lbs. Market Lambs - 80 lbs. min. Market Goats - 50 lbs. min. Commercial Heifers 500 lbs. min. Steers - 850 lbs. min. Commercial Gilts 195 lbs. min. Commercial Dairy 150 lbs. min. State 4-H and FFA Livestock Show February 13-20, 2016 Lamar Dixon Expo Center (Gonzales, LA) Market Hogs - 215-285 lbs. Market Lambs - 80 lbs. min. 3

Market Goats - 50 lbs. min. Commercial Heifers 500 lbs. min. Steers - 850 lbs. min. Commercial Gilts 220 lbs. min. Broilers (pen of 3) 9 lbs. min. Commercial Dairy 150 lbs. min. Show Splits are as Followed: First Split (Saturday to Tuesday) Dairy, Exhibition Poultry, Breeding Sheep, Commercial Ewes, Market Lambs, Breeding Goats, Market Goats Second Split (Wednesday to Saturday) Breeding Goats, Commercial Does, Broilers, Breeding Swine, Market Hogs, Beef Breeding, Commercial Heifers, Market Steers Check the schedule carefully for proper dates and times. E. PARISH LIVESTOCK SHOW - GENERAL RULES 1. All rules and regulations stated in the LSU State Show Catalog will be enforced at the Parish Show, unless otherwise stated in the Parish Show Handbook. You may view the catalog online at any time at http://www.agctr.lsu.edu/livestockshow/. 2. Only bona-fide 4-H and FFA members may enter animals in the Jr. Fair and Livestock Show. 3. School Board Policy - According to the St. Mary Parish School Board Policy, NO ALCOHOLIC BEVERAGES & TABACO PRODUCTS are allowed on school premises. This includes the area in and around the livestock show barn. EVERYONE who attends our Parish Livestock Show is required to abide by this policy. 4. An exhibitor may exhibit as many breeding animals as he/she wishes at the parish show. At the district & state shows, an exhibitor may enter as many breeding animals as he/she desires; however, no member will be allowed to enter or show more than one animal in any class. 5. There is no maximum number of market animals an exhibitor may show in the Parish Show. Maximums for the district and state shows can be found in the state catalog at http://www.agctr.lsu.edu/livestockshow/. 6. Showmanship classes will be divided into a Senior Division (14 years old & over) and a Junior Division (9-13 year olds). Intermediate showmanship classes will be added for a species if there are at least five exhibitors in each age division based on official entry forms (i.e. five exhibitors who are 15 & over, five exhibitors who are 12-14 years of age, and five exhibitors who are 9-11 years of age.) Showmanship classes will be split if more than 15 enter in a class. The eligibility of the exhibitor in the respective showmanship classes will be determined by the exhibitor s age as of January 1, 2016. Exhibitors will need to sign up at Registration if they are planning to participate in Showmanship. 7. All livestock must be in the barn by the arrival deadlines and may not leave until the release times (both are listed in the show schedule) unless prior approval is given by the 4-H Agent. All sale animals must remain at the barn until the conclusion of the sale. 8. Market hogs, market lambs, market goats, and commercial gilts must weigh in at the designated times. No animals will be weighed after the scales are closed. Once official weights are recorded, they may not be changed. No re-weighs are allowed. 9. Steers and Commercial Heifers must be weighed, at the exhibitor s expense, prior to Thursday, January 21, 2016. Exhibitors must contact the 4-H Agent prior the show to confirm the weight of the animal. The 4-H Agent will need one the following two documents: - Documentation from a scale showing the weight of the exhibitor s empty trailer/a document from a certified scale showing the weight of the trailer with the animal inside (this can be accessible at the parish dump) - Documentation recording Tape Measurements 10. If a steer or commercial heifer does not meet the weight requirements during the weigh-in at the district show, all awards received at the parish livestock show will be forfeited - This includes belt buckles, rosettes, and/or money from the sale of that animal. 11. A tolerance of five percent (5%) will be granted for all market animals at weigh-in at the parish show. Animals outside of this tolerance will be ineligible for the sale and will only be allowed to compete in class division and showmanship only. Please note this show is not a qualifying show for district. 12. All sheep, goat, and swine show boxes and equipment must be placed on pens, and not in the alleyways. Pens are to be used only for animals; pens are not to be used as a storage area for tack and other supplies. 13. Trailer parking is located in the parking lot near the Tennis Courts. All trailers must be parked there. Do not park vehicles in areas which will block the loading and unloading zones near the barn. 14. Each animal entered in the 2016 parish show will be charged an entry fee of $7.50. This entry fee will be used for show operations. 15. Any individual caught violating the Code of Ethics and/or drug use rules and regulations as listed in the State Show Catalog will be barred from the St. Mary Parish Jr. Fair and Livestock Show for a period of two years. If the individual has a second violation, he/she will be barred for a period of 6 years. 16. All validated market and commercial animals must have the proper LSU or State Fair ear tags to participate in the parish show. To show as LA Bred, market animals must also have the LA Bred ear tag or a Louisiana Bred Certificate. Exhibitors of LA Bred Hogs must turn in a copy of the LA Bred Certificate (for each LA Bred Hog entered) along with their entry forms. 4

All sheep and goats must have official USDA Scrapie Tags in their ears in order to be eligible for exhibition at the parish, district, and state shows. 17. The number of classes will be determined based on the number of entries in each division. A division winner will be selected from each division (one from barrow and one from cross) and these market hogs will be in the final drive for Grand Champion selection. After the Grand Champion is chosen, the second place winner from that division will move into the drive for Reserve Champion selection. F. DETERMINATION OF PARISH GROUPS FOR THE STATE LIVESTOCK SHOW One Market Lamb Parish Group, One Market Goat Parish Group, and Two Market Hog Parish Groups may be selected to represent St. Mary Parish at the State Livestock Show. The St. Mary Parish 4-H Livestock Advisory will be responsible for meeting and setting theme and preparing materials for State Parish Group. Contact your 4-H Agent for additional information or refer to the state catalog for parish group details http://www.agctr.lsu.edu/livestockshow/. G. HARDSHIP POLICY: The ability of the youth to provide personal care for the animal is a major goal in livestock and horse projects. The guiding concern in granting permission for hardship requests should be the education and development of the youth. Concern for ensuring that the animal is shown has minimal importance in granting hardships. GUIDELINES FOR GRANTING HARDSHIPS: Category I Possession of the animal Category II Replacement of Injured or Deceased Animal Category III Conflicts with Show and Extenuating Circumstances HARDSHIP PROCEDURE Youth and/or parent must fill out hardship form and include all pertinent information. The form must be signed by the youth, parent and/or guardian, Agent/FFA Advisor, Parish Chair/School Principal, and approved by the District Show Manager/State Livestock Show Leader. Hardships requiring Management Council approval should be routed through the State Livestock Show manager. For additional Hardship Details and Forms contact your 4-H office. H. ST. MARY PARISH PREMIER EXHIBITOR PROGRAM The Premier Exhibitor Program is designed to place emphasis and recognition on the exhibitor s knowledge and skills in the 4-H/FFA beef, dairy, poultry, sheep, goat, and swine projects. The program provides additional awards and recognition to exhibitors at the St. Mary Parish Jr. Fair Livestock Show. This program is open to all Bona-fide St. Mary Parish 4-H/FFA exhibitors. PREMIER EXHIBITOR GENERAL RULES 1. The St. Mary Parish Premier Exhibitor Program is optional. To participate, an exhibitor must be available for the different activities at the specified times, and must submit their entry form by the specified due date. 2. All livestock exhibitors are eligible to compete. There will be an Elementary Division for 9-12 years old, a Junior Division for 13-14 years old and a Senior Division for 15 years old and older in each species. 3. Premier Exhibitor Programs are available for beef, dairy, poultry, sheep, goat, swine and rabbit. 4. An exhibitor must be properly entered and exhibit the specie(s) in which they wish to participate at the St. Mary Parish Livestock Show. An exhibitor may enter contests in more than one species. 5. All entry forms for the Parish, District and State Premier Exhibitor Contests must be returned to your Parish 4-H Agent s Office by December 4, 2015. Late entries will not be accepted. 6. Written exams will be taken from 4-H project books & the St. Mary Parish 4-H & FFA Livestock Show Handbook. The project books are available from your parish 4-H office. 7. Completing the attached entry form will enter you in the St. Mary Parish Premier Exhibitor Program. A separate entry form must be completed for the District and State Livestock Shows. 8. All ties will be broken using the following system in the order listed below: 1) Score on Tie-Breaker Questions 2) Exam Score 3) Showmanship Score 9. Participants will be immediately disqualified if they are caught cheating on the exam or talking during the exam. 10. For an exam to be counted as valid at least 60% must be correct, anything under this 60% will be disqualified and considered not valid for the Premier Exhibitor contest. 11. All decisions are final and are not subject to protests. I. PARISH LIVESTOCK SALE 1. The St. Mary Parish Livestock Sale/Auction is not a part of the 4-H/FFA program; this is a separate part of the show and is governed by the St. Mary Parish Fair Association. 2. An exhibitor will be allowed to sell one market animal at the parish livestock show. Exception: If an exhibitor receives Champion and Reserve Champion he/she will be allowed to sell both animals. It is possible that one exhibitor would receive 5

Champion and Reserve Champion with more than one species. If this is the case, the exhibitor will be allowed to sell all of the Champion and/or Reserve Champions he/she has exhibited. 3. Market animals not meeting parish weight requirements are ineligible for the sale. 4. Exhibitors who sell at the parish sale must attend and participate in either the Acadiana District Livestock Show or the Southern Livestock Show with the same animal or an animal of the same breed sold in order for the sale to be valid. If the exhibitor does not participate in one of these shows with the animal/same breed that he/she sold, the sale will be void & the exhibitor will not receive money from the sale. 5. If a market animal is sold and then becomes champion at the state show, it will be slaughtered and the processed meat will become the property of the legal owner. Please see the state livestock show catalog for more details. 6. Exhibitors are required to be on time for the sale. It is the responsibility of the exhibitor to know the sale order and present his/her own animal. Exhibitors must be appropriately dressed and have the animal properly groomed and cleaned. An exhibitor will not be allowed to present another person's animal in the sale unless prior approval is granted by the 4-H Agent. 7. Exhibitor Responsibility- It is the responsibility of the exhibitor to contact the buyer after the sale to thank him/her and to make arrangements for slaughter. Exhibitors will retain ownership of the animal sold until he/she has completed showing in the district and/or state shows. The buyer must receive the actual animal that was purchased. Substitutions are not allowed. 8. Market animals must not weigh less at the time of slaughter than the parish show weight. If an animal weighs less, the exhibitor will have to give the buyer a refund equal to the purchase price per pound times the number of pounds it was less. 9. The sale order will be determined by random drawing by the 4-H agent or designee. Champion animals will be sold at the midpoint of the sale. 10. Solicitation of buyers during the parish show is prohibited. You should contact buyers prior to the sale. Each exhibitor who sells an animal in the parish sale will be required to send a thank you letter to his/her buyer and send a copy to the 4-H Office before the sale check will be distributed. IMPORTANT: Withdrawal periods on any medications given to market animals must be adhered to before slaughter. J. AWARDS 1. All awards are donated by the St. Mary Parish Fair Association and will be announced at a later date. 2. If you have any questions feel free to contact the St. Mary Parish 4-H Office. 3. NO Premiums are offered at this show. 6