Feb 27/28 2016 FL SART Deployment Workshop Bay County Florida John Haven Director College of Veterinary Medicine University of Florida FL-SART Co-Chair UF CVM VETS Team Leader
Scope of Workshop Assist Bay County Division of Emergency Management respond to a post hurricane flooding incident given the panhandle of Florida has been hit many times Bring together county, state, NGO, and Federal resources to solve the problem Develop plans and protocols to address both animal and human needs
Why was it a Workshop & Not an Exercise? Rather than bringing resources together, and see how they function solving a problem - there was a significant training component Day 1 involved significant coordination and collaboration between agencies that had never worked together before to negotiate how to solve the problems workflows, documentation, command, etc. Day 2 involved putting those new protocols together, and challenging assumptions under fire, and see how it worked out, and what still needed to be further addressed
History Since 2006, FL SART, lead by UF CVM, has conducted multiple workshops and exercises focused on responding to un-owned animals (both canine and equine) brought to the shelter for care Use live animals with an IACUC, and scenario cards, which may include injuries, disease, need for euthanasia, quarantine for bites, etc. Requires deployment of resources on site, overnight, as if deployed to a real incident If you can t hack it for a few nights, you ll never make it for 2 weeks!! Validates fuel carrying ability, generator power capability, etc.
IACUC Institutional Animal Care and Use Committee Required to review protocols for animals being used in teaching or research Discusses where the animals come from, what will be done to them in great detail, and where they will end up Requires validation there is no other way to do the activity Requires inspection of the facility to comply with standards if the animals are going to be held/housed after a certain period as a result we don t do overnight ward/sheltering operations host agencies may not want intrusion
Functional Experience Florida is a large state 343 miles from the UFCVM to Pensacola to West 368 miles from the UFCVM to Homestead to the South plus the Keys Demonstrate the ability to pack the college and state response equipment, go to the far ranges of the state with minimal delay, and set up quickly after arrival UFCVM cache can pack out its entire cache to support 18 people in under 4 hours UFCVM set up to start patient care is repeatedly proven at under 30 minutes
Camping can Even be Fun! And Great Inter- Agency Bonding
Participants Bay County DEM Bay County Fairgrounds Bay County HAZMAT/Fire Panama City Fire USAR FDACS-Animal Industries FDACS Law Enforcement Bay County/UF Extension UF CVM VETS Team FVMA Vet Corps Reserve USAF Tyndall AFB DEM Bay County Animal Services FL-SARC NGO Miami Dade Animal Care Brevard County Animal Care Florida Baptist Disaster Response Red Cross Florida Division of Law Enforcement Coms Mississippi State University CVM Bay County Medical Reserve Corps Bay County Public Health USDA Bay County Sheriff Approximately 140 participants
FDACS ICP and Monster Generator
Program Bay County declares emergency on Thurs night and submits assistance request through state Warning Point Friday morning advanced response elements began assembling on site Sat at noon all resources on site, checked in Suspend the Clock Sat afternoon for training hashing out details to implement the IAP Sunday AM Try it Out in a compressed rush to allow for after action discussion, and dismiss people to get home Sunday evening
Program Continued Always on a weekend... o An inconvenience to state/county/federal employees o Allows private practitioners to reduce their business impact in order to participate o Allows DVM students of all years to participate without missing class o Allows NGO partners to not have to take vacation from their jobs in order to assist government in disaster preparations seems unfair to expect them to do it at the governments convenience. Check in usually starts Fri afternoon and goes through noon on Sat to allow for travels to get there
USAF and USDA Partners
Plan Take in 80 or so people, with half having dogs in 2 hours Some of the 80 people to have special needs Also include several horses Some animals and owners need decon from the water/chemical exposure Some animals have medical issues Some human shelter challenges potential disease?
USAR Animal Technical Rescue Bay County Fire, and Panama City USAR Given 1 hour from arrival to assess the situation, rescue the victim, and transport to safety with a 9 person team
Plan Continued Medical triage for owners and animals Use USDA MIMS (Mobile Information Management System) tracking system with barcode reader Photograph/ID and tag animals and recovery ticket with owners Intake to document chronic care needs for shelter team Engage owners to assist in their own pet decon Engage owners in the extended care of their pets vs the shelter team
Plan Continued Engage HAZMAT is dealing with people and pets of all sizes Engage Public Health / MRC is provide support to special needs people and pets Engage VOAD resources from Florida Baptist Disaster Response Engage mutual aid for enhanced communications EDICS unit (Emergency Deployable Interoperable Communications System includes data) Challenge recently Ops Level trained USAR team with a technical rescue Engage resource which might respond together in the southeast
Florida Baptist Disaster Response - VOAD Mobile Command and Communications Center Feeding Center over 10,000 meal per day capacity & zillions of gallons of coffee
FL Baptist Disaster Response Hot Showers and Clean Clothes!
Enhances Communications No More cheap Walkie-Talkies Need Real Coms & Data! EDICS unit from FDLE
EDICS (9 in FL) and MARCS (10 in FL) 100 radios in cache
HAZMAT
Large and Small Animal Shelter SARC and Animal Control Agencies
Red Cross Check In with MRC
Red Cross Shelter with Medical Reserve Corps
RC/MRC Interface Turns out to be an area that needs work RC requires special needs victims to have an attendant Is this realistic? What about the service dog who is responsible for helping it through the process, especially if decon is involved?
County Animal Transport Resource
People and their Pets Stage After Transport
Human and Animal Triage Simultaneously Follow human Red, Yellow, Green, Black, Blue (Decon)
Triage and Sheltering
Animal Check In/Interview Stations
Each Victim Had a Scenario Card & Each Station Had an Evaluator
Immediate Medical Intervention at Triage Station Chairs at each station are for keeping owners with animals until the owner gets the animal in the shelter
3 Medical Tents Provided Routine Screening
Medical Evaluation Teams DVM in charge of each team 3 rd or 4 th year DVM (chance to be doc or technician depending on how busy the station was 1 st or 2 nd year DVM student was the scribe to document each case
MSU CVM Surgery Trailer Hospital Care
Next Time. Will be in Miami Dade in late Feb/early March of 2017 Will likely be in the St. Petersburg area on the west coast in 2018 Will likely be in Jacksonville area in the north east in 2019 Already requested to go back to the panhandle for 2020
Next Time Continued Improvements Will have the IMT meet on Fri afternoon and walk through the actual IAP and the actual deployment area Correct for people who read the IAP but didn t READ the IAP Correct for people assigned to leadership positions who didn t show up while this may be real life, it creates a lot of confusion in a training environment, and in the compressed format there isn t enough time for Plans to adjust Provides Plans and Ops time to make last minute adjustments before first briefing May skip the Tech rescue scenario or find a way to keep on site was logistically challenging to get set up/supervise Will add language barrier issues to the scenarios in dealing with the victims
Questions??? John Haven havenj@ufl.edu 352-258-6692 Always welcome to have guests come participate as evaluators, inject controllers, etc.