HOPE SPAY NEUTER CLINIC General Information Contact Information Nonprofit HOPE SPAY NEUTER CLINIC Address PO BOX 23 Dee Dee Lloyd VERSAILLES, KY 40383 Phone (859) 873-4673 Email hopespayneuterclinic@gmail.com Contact Name Dee Dee Lloyd Web and Social Media Website Facebook Website Facebook 1
Twitter Twitter At A Glance IRS Ruling Year 2010 Other ways to donate, support, or volunteer HOPE Spay Neuter Clinic loves donations of all kinds. If your time is limited, we very much appreciate cash donations by phone (859.873.4673), by mail (P.O. Box 23, Versailles, KY 40383) or online (www.hopespayneuter.org). If you prefer to make in-kind donations we always need postage stamps, alcohol, hydrogen peroxide, distilled water, copy paper, laundry detergent, bleach, pee pads, paper plates and napkins and Tuesday lunches for our volunteers. We also need you! Other than our vet and vet tech, everyone at HOPE is a volunteer. If you love detail, you might enjoy working in the front office checking animals in for the day, making appointments, filling out rabies certificates or answering the phone. If you are a cat lover, you could work in our cat recovery room. If you are partial to dogs, maybe the dog recovery room is your nitch. If you love action, you are welcome to work in the surgery room. We can train you to prep animals, sterilize instruments or monitor dogs and cats. The laundry tends to pile up throughout the day, so if you prefer a more relaxing job, maybe the laundry room beckons. If you love animals, we have a place for you! 2
Statements & Search Criteria Statements Mission Statement The mission of the HOPE Spay Neuter Clinic is to end the overpopulation and unnecessary euthanasia of companion animals through high quality, high volume, low cost spay neuter services, education and community involvement. Background Statement The HOPE Spay Neuter Clinic doors opened for the first time on September 27, 2010. Most of the board members and volunteers that are currently involved with the HOPE Spay Neuter Clinic were instrumental in starting a TNR (Trap Neuter Return) Program in 2004 for Woodford County cats as well as a voucher program in 2003 providing low cost spay and neuter services for owned animals in Woodford County. Realizing the impact that going out into communities and getting owned pets and feral cats spayed and neutered BEFORE they entered shelters and/or were euthanized, this same core group of volunteers decided to form a nonprofit organization to offer spay and neuter services for dogs and cats, regardless of where they live. Because the cost to spay and neuter pets at full service vet hospitals is prohibitive for many pet owners, we decided that we could offer a high quality but low cost service by using a volunteer work force. We do pay our veterinarian and vet tech, but everyone else volunteers. A a result, our regular fee for a dog spay is $60, a dog neuter is $50 and a cat spay or cat neuter is $30. We also offer basic vaccinations at the time of surgery for $5 each. Impact Statement 1. The continuation of the Oliver Rugby Fund, which provides financial assistance for owned pets. 2. The continuation of the For Pitties' Sake Fund, which provides free spay and neuter surgeries for pit bulls and pit bull mixes from any county, and the expanded outreach to counties beyond Central Kentucky. For example, in 2014, 44 pit bulls were transported from Hazard, Kentucky to our clinic for free spay and neuter surgery 3. The continuation of the Wildcat Fund, which provides financial assistance for caretakers of feral and free roaming cats. 4. Setting aside one extra day each month for spaying and neutering 50 feral and free roaming cats. Needs Statement Volunteers to work at the clinic in various positions on regular clinic Tuesdays and the extra "Kitty Cat Roundup" day hosted each month. Donations for the 3 restricted funds: The Oliver Rugby Fund - $5000 The Wildcat Fund - $5000 The For Pitties' Sake Fund - $5000 CEO/Executive Director Statement HOPE is driven by an amazing group of experienced volunteers. They arrive early on clinic days and leave late. Each has a specialty and dedicates their time to make sure each pet receives quality care from the moment they check-in until they go home. Their only compensation is the feeling of accomplishment just knowing these animals are going home to healthier lives. And then, of course, there is the reward of snuggling up to a sweet cat or dog periodically during the day. 3
Board Chair Statement I feel comfortable speaking for all of us who "work" at HOPE Spay Neuter Clinic. We love animals! We feel that the one single most important thing we can do to make their lives better, second to loving them, is to spay and neuter them. It is a precious experience to look at all the little faces that come into our clinic every Tuesday. We love every one and treat them as our own. Each animal is watched every second of their stay at our clinic. We are blessed to have an unbelievably dedicated staff of volunteers, a vet that I wouldn't trade for any other and a vet tech who, like us, does everything in her power to make their lives better. Our great success has presented some challenges. We are open one day per week and an extra day each month for the feral and free roaming cats. The Kitty Cat Roundup days (for the feral and free roaming cats) are booked several months in advance. Because we offer free services for pit bulls and pit bull mixes, a group from Hazard, Kentucky recently asked if we could alter 12 pit bulls for them. How could we say no? Of course we had to accommodate them. I can't begin to tell you the trepidation I felt when that old beat up van, which had been on the road for 2 1/2 hours, pulled into the parking lot right on time at 9:30. Out came 12 large dog crates filled with pit bulls and pit bull mixes of all sizes and shapes. It took some time to get everyone walked, weighed and checked in. I have never seen a kinder group of dogs. Some were old and some were young. Some had had litters and some hadn't. Some had skin disease and some didn't, but all were wonderful and loving dogs. When the sun started to set and all the dogs had been reloaded into their carriers and into the van, we couldn't help but feel a wonderful sense of accomplishment as the group began their 2 1/2 hour journey home. We offer a safe, well staffed, loving environment for animals to spend the day and go home better prepared for their lives, but it's hard to tell people they must wait so long for an appointment. Opening another day a week would be too much to ask of our loyal volunteers. We can comfortably spay and neuter 35 animals every week and we cannot in good conscience add any more surgeries on our regular Tuesdays. We do plan to occasionally increase the number of dog surgeries and decrease the number of cat appointments in order to even out the wait time. It takes many hands and long hours to make the HOPE Spay Neuter Clinic successful, but it's worth every single minute. Service Categories Primary Organization Category Animal Related / Animal Services NEC Secondary Organization Category Diseases Disorders & Medical Disciplines / Geographic Areas Served Areas Kentucky We serve pets from all counties. 4
Impact Impact Goals Our goal is to eliminate unnecessary euthanasia. Animal shelters and humane societies provide temporary housing for owner surrendered animals and lost animals. Feral cats tend to be euthanized upon capture. The euthanasia rates at most of these facilities are astronomically high.our core group of volunteers has worked specifically in Woodford County from 2003 through 2017 providing low cost spay and neuter surgeries for owned pets living in Woodford County as well as for the unowned feral and free roaming cat population. The effort has been steady and ongoing. The results have been astounding. This same core group of volunteers recognized the significant impact of going out into communities and getting the animals spayed and neutered before they are surrendered to shelters. HOPE Spay Neuter Clinic, which provides low cost spay and neuter services for owned pets and feral cats from all communities, opened its doors in September 2010. We expect to put a huge dent in the high euthanasia rates across the state. Strategies Our strategies for making this happen are to continue spaying and neutering approximately 35 dogs and cats every Tuesday and to continue setting aside one day each month to spay and neuter approximately 50 feral and free roaming cats. We believe this strategy will have a significant effect on the euthanasia rates in surrounding counties because these same efforts have produced such dramatic results in our own county. We must keep on, keep on, keep on spaying and neutering animals before they arrive at shelters' doors. Going out into communities and stopping reproduction there is the primary solution to this massive problem. Capabilities The HOPE Spay Neuter Clinic is a safe, clean, organized and well run facility. Our veterinarian, Dr. Lorie Fuller, is a superb surgeon who has spayed and neutered approximately 90,000 animals. She is meticulous, efficient and conservative. Our veterinary technician, Sherry Jude, is extremely experienced and knowledgeable as well. We have a team of approximately 15 volunteers who arrive every Tuesday with a smile on their faces and ready for the task at hand. Everyone has a specific job and everyone does their job very well. Because our clinic has been established for 7+ years, our reputation preceeds us. Previous clients and even full service veterinary clinics refer people to our clinic. We find that because we do such an excellent job and we are a non profit organization run by volunteers, the public has embraced us. They know that their dollars go directly to provide the services we offer. Indicators The majority of our clients live in counties directly surrounding Woodford County. The best way to determine the effect we are having on the animal overpopulation problem is to look at the facts. We ask each surrounding county shelter how many animals were surrendered to them each year and what the euthanasia rate was for that corresponding year. With our program and others like it in place, those numbers will clearly decrease over time. Progress HOPE Spay Neuter Clinic opened on September 27, 2010. Over 14,000 animals have been spayed or neutered since that first day, an average of 2000 dogs and cats per year. The animals have traveled from 69 Kentucky counties and 6 states to receive our services. Realizing that lower income people and caretakers of feral cats often understand the importance of spaying and neutering the animals in their care but do not always have the financial capacity to do so, we established two funds, the Oliver Rugby Fund and the Wildcat Fund to provide financial assistance to this population. Because most of the dogs awaiting forever homes at animal care facilities are pit bulls and pit bull mixes, our clinic added an additional fund, the For Pitties' Sake Fund, to provide free surgeries for this specific breed. We began by providing extremely low cost spay and neuter services for the dog and cat population in general and have expanded our focus to directly target the population that directly affects the numbers of animals being euthanized in shelters today; those who are unable to afford the surgery fee, feral cats who are technically unowned and are often immediately euthanized and the pit bull breed which accounts for the majority of animals standing in shelters today. 5
Programs Programs Oliver Rugby Fund Description The Oliver Rugby Fund launched when Libby Welker's husband, Bayne Welker, Sr., passed away early in 2012. HOPE Spay Neuter Clinic was named the beneficiary of his memorial. The monies received began the Oliver Rugby Fund, a fund named after Libby's two little rascal terriers, Oliver and Rugby. This fund benefits those who cannot afford spay or neuter surgery for their pets. Population Served,, Wildcat Fund Description One day every month from February through November, The HOPE Spay Neuter Clinic hosts a TNR (Trap Neuter Return) Program, which we affectionately call the "Kitty Cat Roundup". On this day, feral and free roaming cats from all counties are trapped using humane traps and are transported to our clinic. Each cat is spayed or neutered, receives rabies and FVRCP vaccinations, Revolution for ear mites, fleas and hook and round worms, an injection of penicillin and a pain medication and a left ear tip as an identification that it has been spayed and neutered forevermore. The cost is $15 per cat. Population Served,, For Pitties' Sake Description The For Pitties' Sake Fund provides free spay and neuter services for pit bulls and pit bull mixes from any county. At shelters across the country, most of the dogs looking for a new home are either pit bulls or pit bull mixes. This fund can help these dogs BEFORE they have puppies or are surrendered to shelters. No more babies means a better life for the dogs, their owners and the shelters that end up housing them and their unwanted litters. In 2014, we hosted three special "Pit Bull Days". Forty four pit bull and pit bull mixes were transported to HOPE from Hazard, Kentucky for free surgeries! Population Served,, Program Success Monitored By The For Pitties' Sake Fund provides free spay and neuter services for pit bulls and pit bull mixes from any county. At shelters across the country, most of the dogs looking for a new home are either pit bulls or pit bull mixes. This fund can help these dogs BEFORE they have puppies or are surrendered to shelters. No more babies means a better life for the dogs, their owners and the shelters that end up housing them and their unwanted litters. In March 2014, we hosted a special "Pit Bull Day". Twelve pit bull and pit bull mixes were transported to HOPE from Hazard, Kentucky for free surgeries! 6
Surgery pricing Description The HOPE Spay Neuter Clinic is a low cost spay and neuter facility. Our regular pricing is as follows: Dog spay: $60 Cat spay or neuter: $30 Dog neuter: $50 Vaccinations if needed @ $5 Population Served,, 7
Leadership & Staff CEO/Executive Director Executive Director DeeDee Lloyd Term Start Sept 2010 Email hopespayneuterclinic@gmail.com Staff Full Time Staff 0 Part Time Staff 0 Volunteers 30 Contractors 2 Retention Rate 100% Staff Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 2 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Staff Demographics - Gender Male 0 Female 2 Unspecified 0 State Information Yes 8
Plans & Collaborations Plans & Policies Organization has a Fundraising Plan? Organization has a Strategic Plan? Management Succession Plan? Organization Policy and Procedures Nondiscrimination Policy Whistleblower Policy Document Destruction Policy No No Yes Yes Yes Yes Yes 9
Board & Governance Board Chair Board Chair Mrs. DeeDee Lloyd Company Affiliation Village View Farm Term 2010 to 0 Email ldlloydrescue@gmail.com Board Members Name Affiliation Status Mr. Charles Goggin Volunteer Voting Mrs. Jennifer Hertweck Community Volunteer Voting Mrs. Dee Dee Lloyd Community Volunteer Voting Mrs. Marie Preston Volunteer Voting Mrs. Gail Prewitt Community Volunteer Voting Mrs. Terry Stahler Community Volunteer Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 6 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 1 Female 5 Unspecified 0 Governance Board Term Lengths 3 Board Term Limits 3 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? No No Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% 10
Number of Full Board Meetings Annually 12 Board Co-Chair Board CoChair Mrs. Terry Stahler Term 2010 to 0 Email tgstahler@prodigy.net 11
Financials Fiscal Year Fiscal Year Start Jan 01, 2018 Fiscal Year End Dec 31, 2018 Projected Revenue $113,470.00 Projected Expenses $109,590.00 Endowment Value $0.00 Percentage 0% Detailed Financials Revenue and Expenses Fiscal Year 2017 2016 2015 Total Revenue $126,147 $122,247 $111,306 Total Expenses $110,018 $99,027 $91,448 Revenue Sources Fiscal Year 2017 2016 2015 Foundation and Corporation -- -- -- Contributions Government Contributions $0 $0 $0 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- -- -- Individual Contributions $37,856 $40,211 $32,062 Indirect Public Support -- -- -- Earned Revenue $74,778 $70,794 $72,326 Investment Income, Net of Losses -- -- -- Membership Dues -- -- -- Special Events -- $26 $327 Revenue In-Kind -- -- -- Other $13,513 $11,216 $6,591 12
Expense Allocation Fiscal Year 2017 2016 2015 Program Expense $107,247 $96,648 $89,619 Administration Expense -- -- -- Fundraising Expense $2,771 $2,379 $1,829 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 1.15 1.23 1.22 Program Expense/Total Expenses 97% 98% 98% Fundraising Expense/Contributed Revenue 7% 6% 6% Assets and Liabilities Fiscal Year 2017 2016 2015 Total Assets $168,724 $152,595 $129,375 Current Assets $107,839 $99,781 $80,699 Long-Term Liabilities -- -- -- Current Liabilities -- -- -- Total Net Assets $168,724 $152,595 $129,375 Short Term Solvency Fiscal Year 2017 2016 2015 Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Fiscal Year 2017 2016 2015 Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Fiscal Year 2017 2016 2015 Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? No Goal $0.00 Capital Campaign Anticipated in Next 5 Years? No State Registration State Registration Yes 13
Documents Form 990s 990 EZ 990 EZ 990 EZ 990EZ 990EZ 2013 990EZ 2012 990EZ 2011 990EZ 2010 Audit Documents Profit and Loss Actual Profit and Loss Budget vs. Actual Profit & Loss Budget vs Actual 2014 YTD Profit and Loss Budget vs Actual 2014 YTD Profit and Loss Budget vs Actual Created 08.17.2018. Copyright 2018 Blue Grass Community Foundation 14