ANIMAL SERVICE CENTER OF THE MESILLA VALLEY 3551 Bataan Memorial West Las Cruces, NM 88012 Tele: 575-382-0018 Fax: 575.373.2819 ANIMAL SERVICE CENTER OF THE MESILLA VALLEY BOARD OF DIRECTORS AGENDA The following agenda will be considered at a regular Meeting of the Animal Service Center of the Mesilla Valley Board of Directors to be Held on Thursday, October 18, 2012, at 9:00am at the City Council Chambers, City Hall. 700 N. Main Street, Las Cruces, New Mexico. I. Call to Order & Pledge of Allegiance II. Roll Call of ASCMV Board Members and Determination of Quorum III. Changes to Agenda and Approval of Agenda IV. Chair Comments V. Introductions a. Pet of the Month Introduction by Dr. Beth Vesco-Mock b. ASCMV Employees Introduction by Dr. Beth Vesco-Mock c. Volunteer of the Month Introduction by Robin Prok, Volunteer Coordinator VI. Minutes a. Approval of the Minutes from the regular ASCMV Board Meeting held August 2, 2012 b. Approval of the Minutes from the regular ASCMV Board Meeting help September 6, 2012 VII. Reports a. September 2012 Financial Report Melissa Nelson, Accounting Supervisor CLC b. Shelter Activities Dr. Beth Vesco-Mock Statistics Volunteers Community Outreach Facilities Medical VIII. Action Items a. Resolution 2012-07 ICIP Transport Van b. Resolution 2012-08 Authorizing an adjustment Capital Fund c. IX. Public Input X. Chair and Board Comments XI. Adjournment If You Need an Accommodation for a Disability to Enable You to Fully Participate in this Event Please Contact Us 48 Hours Before the Event at 382-0018/v or 541-2128/tty. Posted Dated: October 12, 2012. The agenda cover sheet and complete packet of information are on the web at: www.ascmv.org. Copies of the agenda packet are available at the Branigan Library, City Hall and the County Clerk s Office.
ANIMAL SERVICE CENTER OF THE MESILLA VALLEY BOARD OF DIRECTORS MINUTES Chair Nathan P. Small called the Regular Meeting of the Animal Service Center of the Mesilla Valley Board of Directors to order at 9:00 a.m., on Thursday, August 2, 2012, in the Doña Ana Commission Chambers, 1 st Floor, Doña Ana County Government Center, 845 N. Motel Blvd., Las Cruces, New Mexico. Time: 09:02:35 PRESENT Nathan P. Small, Chair - Present Billy G. Garrett, Vice-Chair Present Miguel G. Silva, Member Present Jess C. Williams, Member Present Karen G. Perez, Member Present Gregory Z. Smith, Member - Present Brian D. Haines, County Manager X-Officio Member or his designee Present @09:05:06 Robert Garza, City Manager X-Officio Member or his designee - Present OTHERS PRESENT Dr. Beth Vesco-Mock, Director ASCMV Tricia Deal, Administrative Supervisor, ASCMV Paul Richardson, ASCMV Supervisor Cindy C. Padilla, Admin. Asst. Clerk s Office/Recorder I. Call to Order & Pledge of Allegiance Time: 09:02:54 Chair Small called the meeting to order and asked Member Perez to lead everyone in the Pledge of Allegiance. II. Roll Call of ASCMV Board Members and Determination of Quorum Time: 09:03:41 Chair Small asked Cindy Padilla to conduct the roll call, all were present. III. Changes to Agenda and Approval of Agenda Time: 09:09:11 Chair Small asked for changes, none were given. Chair Small asked for a Motion to approve the Agenda. August 2, 2012, ASCMV Regular Meeting 1
Motion: Jess Williams Second: Gregory Smith Nathan P. Small, Chair - Aye Billy G. Garrett, Vice-Chair Aye Miguel G. Silva, Member Aye Jess C. Williams, Member Aye Karen G. Perez, Member Aye Gregory Z. Smith, Member - Aye Motion passed IV. Chair Comments Time: 09:05:04 Chair Small thanked everyone for coming by and thanked the shelter for working to get follow-up that they had from the last meeting and wanted to look ahead as they do have Audrey present at the meeting today to present the full assessment of the shelter. He said that they have a number of things to accomplish today and through the rest of the year. He said that they will be revisiting and be able to sit down for the assessment with Dr. Beth as they move through the year. He said that looking back at last year he knows Vice-Chair Garrett had helped provide an evaluation form and he has met with Andre Moquin to get some standard evaluation forms and they will be sharing that with the Board in order to move forward. He said that they will have the update for the assessment and thinks now they can go ahead and start with the first part of the meeting which is introductions. V. Introductions a. Pet of the Month Introduction by Dr. Beth Vesco-Mock Time: 09:07:13 Chair Small asked Dr. Beth to come up and present the pet of the month. Dr. Beth said that she wanted to bring up their no name dog, a female poodle mix who came into the shelter as an owner relinquish who had a very injured leg which had to be amputated and said that she is ready to be adopted. Time: 09:09:34 b. ASCMV Employees Introduction by Dr. Beth Vesco-Mock Chair Small asked Dr. Beth to introduce the employee of the month. She introduced Nathan Pinchbeck who has been at the shelter since 2009. She said that he works a lot of the offsite events, goes to Fetch-a-Palooza when they go out of town, does a lot of their transporting, is one of their scanners, is one of their impound officers, he gives initial vaccines and takes care of the animals when they first come in, he also works in the infirmary where the sick animals are housed in Donnas Dream, he also does adoption work, talks to people very well and is also a euthanasia technician. Nathan gave a brief overview of his duties at the shelter. The Board August 2, 2012, ASCMV Regular Meeting 2
thanked Nathan for his work at the shelter. Dr. Beth introduced Ms. Lilly Lazcano-McKay who came to the shelter in January. She works in the front office, takes care of the work load/computer work, she speaks Spanish which is a huge benefit, is very knowledgeable and has been doing a great job. Ms. Lilly gave a brief overview of her duties at the shelter. The Board thanked Ms. Lilley for all her work at the shelter. Volunteer of the Month Introduction by Robin Prok, Volunteer Coordinator Time: 09:23:24 Chair Small asked Robin to introduce. Robin said that the volunteer of the month could not make the meeting today, but feels she still deserves the award. Robin said that the volunteer of the month is Janice Gantzler, she started volunteering about 1 ½ years ago with her granddaughter. She said that Ms. Gantzler is good with walking the dogs, is her back-up at Petco, is a wonderful lady and will make sure she gets her certificate and her free pizza. The Board thanked Robin for her efforts. VI. Minutes a. Approval of the Minutes from the regular ASCMV Board Meeting held July 5, 2012 Time: 09:24:35 Motion: Karen Perez Second: Billy Garrett Chair Small asked for approval of the Minutes. Nathan P. Small, Chair - Aye Billy G. Garrett, Vice-Chair Aye Miguel G. Silva, Member Aye Jess C. Williams, Member Abstained Karen G. Perez, Member Aye Gregory Z. Smith, Member - Aye Motion passed VII. Reports a. July 2012 Financial Report Melissa Nelson, Accounting Supervisor CLC Time: 09:25:27 June financial reports were made by Melissa Nelson of the City of Las Cruces. She reported that the balance sheet shows revenue at $388,061 and expenses at $42,002 with a positive balance of $303,653 and $25,876 in cash on hand. August 2, 2012, ASCMV Regular Meeting 3
Time: 09:27:40 b. Shelter Activities Dr. Beth Vesco-Mock Dr. Beth gave the 2012 June intake shelter report, indicating that they had a total of 689 animals from the city, 552 from the county, others 44, total intake was 1,300 animals, of which 222 were adopted, 100 were reclaimed, 128 were rescued and 743 were euthanized (57.2% percent). Member Williams asked about adoptions what were the 21 others, Dr. Beth said it is like rabbits, birds, guinea pigs, chickens, a horse and a python snake. She gave a report on 2012 June missing breakdown a total of four, 3 were foster to adopt lost contact and 1 was a stolen off-site from Petco persons lied they said that they had adopted the cat and they never thought to ask for paperwork to verify and they now know not to do this. She gave the preliminary July numbers total intake 1,320, adoptions 205, reclaimed 160, rescued 80, euthanized 740/56% and on return to owners for July there were 35. She had a video played Their lives are in our hands, had to do with rescued animals that have been abused. She gave the current report on volunteers which was 30 families with 56 animals. She gave a report on facilities on the additional washer/dryer and restroom renovations, euthanasia room should be ready by the end of August, are being charged for work orders and trying to monitor on what they need them for and what they can do themselves, at fleet management they have had communications with them and are going to be doing their own fleet management, surgical stats are not yet available and have about 205 animals in the foster to adopt program. She gave a report on community outreach that the flow through the shelter is not yet available. Wanted to let everyone know that this weekend is their tax free weekend adoption event August 3-5 and adoptions are free. She gave a report on Zero in Seven Assistance - Enchanted Gardens 2, Better Life Pet Foods 3, Calista Animal Hospital 2, Pet s Barn 1, Jake Sims 5, Government Center 2, for a total of 13 - adopted 89, still available 13, deceased 13 for a total of 115. She presented and read a favorable letter regarding the shelter from the ASPCA (letter will be attached). Vice-Chair asked Dr. Beth, as part of her report, if she could include information to the Board and the public on the things that the shelter is doing differently that are supportive of the Zero in Seven and to discuss what is needed to support the shelter in their efforts and thanked her for all her work. c. Assessment update Audrey Evins, Auditor, CLC Time: 10:10:31 August 2, 2012, ASCMV Regular Meeting 4
Dr. Beth said that there was a resolution passed that every spring there would be a full evaluation of the shelter operations and that there would be an auditor involved. She asked Ms. Evins who is that CLC Auditor to present. Ms. Evins said that they are very close to bringing this to a close, but there are some things that they have not been able to observe, but once they do that they will be writing a draft report and will be presenting it to the Board. Vice-Chair Garrett said that he would like to get her thoughts about ways the process could be streamlined/simplified. Ms. Evins said that what he is asking for would be a different aspect and would be outside of the level of their expertise. It was the consensus of the Board that they need to follow-up with a direct request to see how they can shape the time to get that done in the future. VIII. Public Input Time: 10:10:31 Gary Gale proud of the letter from the ASPCA, but wanted to know why there is nothing about cats and asked about the comments about lowering staff and was wondering if they had thoughts about getting more volunteers to assist at the shelter. Frank Bryce thanked the Board for a lot of the progress that is going on, thanked the Board for the response to his questions from the last meeting, he commended the staff at the shelter, commented about owner surrender numbers and also on the stats on missing animals. IX. Chair and Board Comments Time: 10:14:50 Member Perez sent a message to NMSU/horse therapy program to see if they would take the horse. Member Smith congratulated Dr. Beth on her daughter s accomplishments in swimming, on animal control officers someone passed on to him that they were very pleased with how quickly the call was answered and how polite they were, constituent called about the capture of wild animals what is done with them. Robert Garza said that the CLC and DAC contract with USDA and Game & Fish for removal of animals in order to relocate. Member Smith said that he had an idea on a giveaway and wanted to Board to think about it that for someone in real estate, selling property or cars that maybe with a purchase they would support the adoption fees for an animal at the shelter. Vice-Chair Garrett said at the last meeting he suggested that it would be worthwhile that the Board to have some input from ACO s relative to their field activity. Brian Haines said he would get with the Sheriff on that. Robert Garza said he had no problem with that. Vice-Chair Garrett said the second thing is recognition of organizations wanted to know how they would recognize the efforts of entities w/o leaving anybody out. Member Silva thanked Frank Bryce for his comments, congratulated Dr. Beth on the letter for the ASPCA, announced that there was going to be a Salsa Fest on August 25 a Chihuahua contest and talked about a cat called Tippy. Chair Small thanked the Board for their input, said he appreciated the letter from ASPCA and is looking forward in having input from ACO s at their meetings. X. Adjournment Time: 10:25:58 August 2, 2012, ASCMV Regular Meeting 5
With no Objection the meeting was adjourned. BOARD OF DIRECTORS Nathan P. Small, Chair Billy G. Garrett, Vice-Chair Miguel G. Silva, Board Member Jess C. Williams, Board Member Karen G. Perez, Board Member Gregory Z. Smith, Board Member ATTEST: Lynn J. Ellins, County Clerk August 2, 2012, ASCMV Regular Meeting 6
ANIMAL SERVICE CENTER OF THE MESILLA VALLEY BOARD OF DIRECTORS AGENDA Chair Nathan P. Small called the Regular Meeting of the Animal Service Center of the Mesilla Valley Board of Directors to order on Thursday, September 6, 2012, at 9:00 a.m., in the Doña Ana Commission Chambers, 1 st Floor, Doña Ana County Government Center, 845 N. Motel Blvd., Las Cruces, New Mexico. Time: 09:13:45 PRESENT Nathan P. Small, Chair Present @09:22:02 Billy G. Garrett, Vice-Chair Present Miguel G. Silva, Member Present left @09:43:09 Jess C. Williams, Member Present Karen G. Perez, Member Absent Gregory Z. Smith, Member Present @09:32:40 Brian D. Haines, County Manager X-Officio Member or his designee Absent Mark Winson, Assistant City Manager X-Officio Member or his designee Present left @10:02:45 OTHERS PRESENT Dr. Beth Vesco-Mock, Director ASCMV Tricia Deal, Administrative Supervisor, ASCMV Paul Richardson, ASCMV Supervisor Cindy C. Padilla, Admin. Asst. Clerk s Office/Recorder I. Call to Order & Pledge of Allegiance Time: 09:15:52 Member Williams asked Vice-Chair Garrett that since it was 9:15 that may he suggest that since their Bylaws say that Mr. Winson can be a voting member in the absence of a quorum which would give them a quorum that they can begin the meeting. Member Williams said that Member Silva has to be somewhere at 10:00 a.m. as well as Mr. Winson so they only have 45 minutes to conduct business. Member Silva said that they could also delay or postpone the meeting until next month. Vice-Chair Garrett called the meeting to order and asked everyone to stand for the Pledge of Allegiance. II. Roll Call of ASCMV Board Members and Determination of Quorum Time: 09:16:11 Vice-Chair Garrett asked Cindy Padilla to do the roll call. All were present except for September 6, 2012, ASCMV Regular Meeting 1
Member Perez, Member Smith, Chair Small and Brian Haines. III. Changes to Agenda and Approval of Agenda IV. Chair Comments Time: 09:16:38 Vice-Chair Garrett said that there was a suggestion made that they postpone or minimize what they do today and have the majority forwarded for the meeting next month. He said he wanted to make a motion on that and wanted to know is whether they could go ahead and do the pet since the pet is here and then wanted to see if there are any things that anybody from the public, staff or Board want to have discussed otherwise he is going to entertain a motion for moving this on to next month. V. Introductions a. Pet of the Month Introduction by Dr. Beth Vesco-Mock Time: 09:17:54 Vice-Chair Garrett asked Dr. Beth to introduce. Dr. Beth introduced a St. Bernard. She said that this is the 9 th St. Bernard the shelter has had in the last two months. She said they are not easy animals to house or take care of. Time: 09:22:21 b. ASCMV Employees Introduction by Dr. Beth Vesco-Mock Vice-Chair Garrett asked Dr. Beth to introduce the employee and volunteer of the month. Dr. Beth introduced the employee who is the new groomer Melissa Mitchell. Ms. Mitchell gave a brief presentation of her duties at the shelter and said she was happy to be there. Time: 09:22:02 Vice-Chair Garrett said that Chair Small was present at the meeting. Chair Small apologized for being late. He said that the suggestion is that they go through a number of the non-business items and then move the business items to next month s meeting. Time: 09:25:00 c. Volunteer of the Month Introduction by Robin Prok, Volunteer Coordinator Chair Small asked Robin to introduce. Robin introduced Carol Grady. She said that Carol is a wonderful volunteer and is an asset to the shelter. Carol gave a brief presentation of what she does at the shelter and said she loves to work with the pets. Time: 09:30:13 Member Silva reminded the Chair that they never had an acceptance of the Agenda and said September 6, 2012, ASCMV Regular Meeting 2
that Mr. Winson and he have a 10:00 a.m. meeting to attend. Chair Small said that they would do the acceptance of the Agenda, but first asked Dr. Beth to give the shelter update and focus on some of the volunteer positions she is working on and also with the reaching a wider pool of volunteers in addition knows that they have a new web site with the 0-7 coalition and would be great to hear about, but not today. He asked if there were any changes to the Agenda. He said that they were going to remove Item #8 and asked for a motion to approve and Agenda as amended. Motion: Jess C. Williams Second: Billy G. Garrett Nathan P. Small, Chair - Aye Billy G. Garrett, Vice-Chair Aye Miguel G. Silva, Member Aye Jess C. Williams, Member Aye Karen G. Perez, Member Absent Gregory Z. Smith, Member Absent Mark Winson, Member - Aye Motion passed VI. Minutes a. Approval of the Minutes from the regular ASCMV Board Meeting held August 2, 2012 This item was removed and will be brought back at the next meeting. VII. Reports a. August 2012 Financial Report Melissa Nelson, Accounting Supervisor CLC Time: 09:50:56 Chair Small asked for the financial report. Karen Vogel from the City of Las Cruces presented and made the August financial report. She reported that the balance sheet shows revenue at $2,159,674 and expenses at $2,191,451 with a positive balance of 737,527. NOTE: (Copy of report will be included in the approved and filed minutes). Time: 09:32:26 b. Shelter Activities Dr. Beth Vesco-Mock Chair Small asked Dr. Beth to present and focus on the volunteer position and also focus with Robin on recruiting more volunteers. Dr. Beth went through a power point. She said that they can view all the July numbers, the 36 others is wildlife coming in from the City, intake numbers came in at 55.1%, July missing are broken down, total intake1250, 240 adoptions, reclaims 120, rescue 92, euthanized 720, 38 September 6, 2012, ASCMV Regular Meeting 3
animals were returned to their owners, July volunteers 96, July volunteer hours 760, August volunteers 97, August volunteer hours 567, fosters 32 with 82 animals, facilities/washer and dryer and restroom renovations moving along, euthanasia room will be done soon. She asked for permission for the puppy room since she has money left over from the last budget year 10% to start to do another renovation. Member Williams said that if she has the money available and as the executive director he believes that it is her prerogative to set the priorities for what improvements are going to be made. Vice-Chair Garrett suggested that she meet the facilities committee for their input. Dr. Beth said that medical they can see all the spays and neuter and July was kind of low, but picked up the pace in August and had almost 1,500 so far and have 183 animals out in the foster to adopt program, community outreach July 4,044 and August 3,735, tabby group 117, shepherd group data sharing, working with 0-7. She said that she attended the 2012 NM Humane Conference. NOTE: (Copy of report will be included with the approved and filed minutes.) Time: 09:32:26 c. ASB 2011 New Mexico Report Dr. Beth Vesco-Mock Dr. Beth made a report on the Data from the 2011 Animal Sheltering Board Survey. Robin Prok gave a report on the on goings with volunteers and volunteer programs. Member Williams said that the Coalition is going to have a table at the Renaissance Fair and would share that with the volunteers. Member Smith said that they could also join in the Mesilla Park event that is coming up. Chair Small thanked Robin for her report. Dr. Beth said that they are going to advertise for a foster coordinator position as a volunteer to see what kind of help they can get. Chair Small thanked Dr. Beth. NOTE: (Copy of report will be included with the approved and filed minutes.) VIII. Action Items a. Resolution 2012-07 ICIP Transport Van This item was removed and will be brought back at the next meeting. IX. Public Input Time: 09:53:45 Marilyn Zahler commended Jess Williams for his help with the HSSNM s dog spay & neuter grant in Chaparral, HSSNM is interested in securing a scanner for Sunland Park, Coalition for pets and people volunteered purchasing a unit for Sunland Park, issue not been addressed identification of shelter assessment wants the names for the public record. Frank Bryce commended the animal shelter staff responding to calls, however had three complaints, ordinance legally holding animals for 24 hours before notifying animal control, families going to the shelter looking for their animals and that found out about an animal report book, September 6, 2012, ASCMV Regular Meeting 4
asked for a meeting with Chair and has not had one, numbers of animals being euthanized, would like to receive packets of the meetings to review before meetings. Emile Bourde Would like to review the current status report on the revisions of the Animal Ordinance. X. Chair and Board Comments Time: 10:04:21 Member Smith apologized for being late. Vice-Chair Garrett appreciates the report given by Dr. Beth relative to the State as a whole, ASCMV is part of the Coalition, encouraged an awareness of the relationship between what the shelter does and how the Coalition as a whole is moving forward. Chair Small apologized for being late, would like to discuss in more detail the JPA at their next meeting. Adjournment Time: 10:12:49 Without Objection the Board Adjourned. BOARD OF DIRECTORS Nathan P. Small, Chair Billy G. Garrett, Vice-Chair Miguel G. Silva, Board Member Jess C. Williams, Board Member Karen G. Perez, Board Member ATTEST: Lynn J. Ellins, County Clerk Gregory Z. Smith, Board Member September 6, 2012, ASCMV Regular Meeting 5
Doňa Ana County Owner Surrender 28 48 76 Returned Adoptions 4 0 4 Seized from Owners 5 1 6 Strays (brought in by the public) 39 43 82 Strays (brought in by Animal Control) 237 177 1 415 Wildlife 3 3 Subtotal Doňa Ana County 313 269 0 0 0 0 1 0 3 586 Jurisdiction Unknown 30 20 3 53 Total Intake 673 542 3 0 0 0 7 2 38 1,265 \\CLC-SHELTER01\Departments\Animal Shelter\pdeal\My Doc's 5-31-10\Board Meetings\Monthly Meetings\2012\October 2012\Copy of 2012 by Month 2 / 10/12/2012 Animal Services Center of the Mesilla Valley Monthly Statistics Report August 2012 Dogs Cats Rabbits Reptiles Pocket Pets Avian E Avian L, W Livestock (horse, goat, sheep, pig, donkey) Wildlife (skunk, bat, coyote, fox, raccoon) Total INTAKE City of Las Cruces Owner Surrender 69 35 1 105 Returned Adoptions 8 1 9 Seized from Owners 13 2 15 Strays (brought in by the public) 84 65 149 Strays (brought in by Animal Control) 156 150 2 3 2 313 Wildlife 35 35 Subtotal City of Las Cruces 330 253 3 0 0 0 3 2 35 626
(City & County) Adoptions 130 103 5 1 2 1 1 243 Expired in Shelter 7 6 1 1 1 16 DOA 19 13 1 2 1 36 Return to Owner 109 12 1 122 Transferred Out (Rescues) 83 13 2 98 Wildlife Release 1 34 35 Owner Request Euthanasia 37 8 2 47 Euthanized Age - Too Old 4 4 Age - Too Young 7 40 47 Behavior - Aggressive - Dog 5 5 Behavior - Aggressive - Food 1 1 Behavior - Aggressive - Human 15 1 16 Behavior - Timid 65 60 125 Eliminator 0 Feral 1 185 186 Hit by Car 3 2 5 Medical Issues 32 16 1 49 Medical - Distemper 0 Medical - Felv 0 Medical - FIV 0 Medical - HW Positive 0 Medical - Kennel Cough 5 5 Medical - Parvo 6 6 Medical - Pregnant 2 2 Medical - Ringworm 1 6 7 Medical - URI 6 114 120 \\CLC-SHELTER01\Departments\Animal Shelter\pdeal\My Doc's 5-31-10\Board Meetings\Monthly Meetings\2012\October 2012\Copy of 2012 by Month 2 / 10/12/2012 Dogs Cats Rabbits Reptiles Pocket Pets Avian E Avian L, W Livestock (horse, goat, sheep, pig, donkey) Wildlife (skunk, bat, coyote, fox, raccoon) Total OUTCOME Admin Missing 5 0 0 0 0 0 0 0 0 5 Foster-Escaped 0 Foster-Lost Contact 0 Foster-Stolen From 0 FTA-Escaped 1 1 FTA-Lost Contact 2 2 FTA-Stolen From 0 Shelter-Missing 2 2 Shelter-Escaped 0 Shelter-Stolen From 0 Offsite-Escaped 0 Offsite-Stolen From 0
\\CLC-SHELTER01\Departments\Animal Shelter\pdeal\My Doc's 5-31-10\Board Meetings\Monthly Meetings\2012\October 2012\Copy of 2012 by Month 2 / 10/12/2012 Dogs Cats Rabbits Reptiles Pocket Pets Avian E Avian L, W Livestock (horse, goat, sheep, pig, donkey) Wildlife (skunk, bat, coyote, fox, raccoon) Total Policy 0 Space 50 1 51 Space - Pitbull Breed 98 98 Subtotal Euthanized 301 425 0 0 0 0 0 0 1 727 Euthanasia Rate 44.7% 78.4% na na na na na na 2.6% 57.5% Total Outcome 691 580 7 1 2 2 8 2 36 1,339
Grand Total Intake* 673 542 3 0 0 0 7 2 38 1,265 Outcome* 691 580 7 1 2 2 8 2 36 1,339 Statistics Live Release Rate 51.7% 23.1% 100.0% 100.0% #DIV/0! 100.0% 100.0% 100.0% 97.1% 40.3% Euthanized, Expired in Shelter, DOA 364 452 2 0 2 0 3 1 2 826 Average Intake/day 21.7 17.5 0.1 0.0 0.0 0.0 0.2 0.1 1.2 40.8 Average Outcome/day 22.3 18.7 0.2 0.0 0.1 0.1 0.3 0.1 1.2 43.2 Average Euthanizations/day 9.7 13.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 23.5 Average RTO/day 3.5 0.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.9 Average Adoptions/day 4.2 3.3 0.2 0.0 0.0 0.1 0.0 0.0 0.0 7.8 * The discrepancy between intake and outcome numbers is due to the number of animals taken in on the final three to five days of the month whose outcome is listed on the following month's report. (Animals are held in Strays three days without tags and five days with identification for owner reclaim). It is doubtful that the two numbers will ever match. \\CLC-SHELTER01\Departments\Animal Shelter\pdeal\My Doc's 5-31-10\Board Meetings\Monthly Meetings\2012\October 2012\Copy of 2012 by Month 2 / 10/12/2012 Dogs Cats Rabbits Reptiles Pocket Pets Avian E Avian L, W Livestock (horse, goat, sheep, pig, donkey) Wildlife (skunk, bat, coyote, fox, raccoon) Total Public Services City Clinic (includes outside surgeries, vaccinations, 115 58 1 174 and microchips) County Clinic (includes outside surgeries, 86 36 1 123 vaccinations, and microchips) Jurisdiction Unknown 0 1 1 Subtotal Clinic In 201 95 0 0 2 0 0 0 0 298 Clinic Out (includes outside surgeries, vaccinations, and microchips) 183 87 270
Resolution of the Animal Services Center of the Mesilla Valley Resolution No. 2012-07 A RESOLUTION WHEREAS, as part of its Mission, the Animal Services Center of the Mesilla Valley is tasked with utilizing all avenues available to it in placing healthy or treatable animals into safe, loving and permanent homes whenever possible, and WHEREAS, dogs and cats can be wonderful companions and provide important benefits to their owners, and WHEREAS, the existing system for animal care and control in the City of Las Cruces and Doña Ana County is working well because of the active involvement of pet owners, animal advocacy organizations, the Animal Control units of the City and the County, and the Animal Services Center of the Mesilla Valley (ASCMV); however, with one notable exception, and WHEREAS, the notable exception is that thousands of healthy or treatable dogs and cats are killed each year at the ASCMV shelter, and WHEREAS, the ASCMV is continually working to change this situation by, among other efforts, greatly increasing the number of animals placed in good homes, and WHEREAS, Dr. Beth Vesco-Mock, Executive Director of the ASCMV, has long recognized that an effective way to increase animal placement is to increase the capacity of the ASCMV to transport animals to local and state-wide adoption events and rescue organizations throughout the southwest, NOW THEREFORE, the Board of Directors of the Animal Services Center of the Mesilla Valley, does hereby request that the Board of Commissioners of Dona Ana County and the Councilors of the City of Las Cruces endorse the efforts of the ASCMV to acquire a new and improved transport van as an opportunity to double the number of animals that can be transported to placement sites and at the same time improve the safety and welfare conditions of the animals and transport staff and further requests that the Commissioners and Councilors agree to support and work with the ASCMV to fund this project through a capital outlay request to the State legislators (ICIP information is attached hereto), all with the added benefit of bettering the way our community addresses animal issues and enhancing the efficiency of public expenditures. PASSED, APPROVED AND ADOPTED this 18 th of October 2012 Board of Directors for the Animal Services Center of the Mesilla Valley, New Mexico yea nay Nathan Small, Chair yea nay Miguel Silva, Member yea nay Greg Smith, Member yea nay Karen G. Perez, Member yea nay Billy Garrett, Member yea nay Jess Williams, Member Attested: Lynn Ellins, County Clerk
ICIP REQUEST Item: Animal Transport van, specifically a 33 foot La Boit Mobile Unit, custom fitted with 37 cages to accommodate 40 or more animals (depending on size) Requested by: Animal Services Center of the Mesilla Valley, Dr. Beth Vesco-Mock, Executive Director Cost: The estimated cost is $190,000 Purpose: The van will be used to transport animals to adoption events and rescue sites and as an overflow recovery facility for public animals who are at the Center for spay and neuter services Need: Urgent Time Frame: Spring of 2013 Contacts: Dr. Beth Vesco-Mock, executive Director, Paul Richardson, Kennel Supervisor, at the ASCMV 382-0018 NARRATIVE TO ACCOMPANY THE ICIP SPECIFICATIONS Demand: To increase the placement of healthy or treatable dogs and cats in good, safe, loving and permanent homes Need: The existing transport van is a used, 18 foot Roadrunner bus, purchased by Dr. Beth from the City of Las Cruces three years ago for $4,000. It is now inadequate: it breaks down all too often posing a threat to the safety of animals and staff, and to date has cost the ASCMV well over $5,000 to repair and maintain. Benefits: To increase the number of animals that can be transported to adoption events, which now number approximately 125 a year, and thereby increase their exposure to people looking to adopt. Current events include: 1. Weekly off-site Saturday adoption events at the Downtown Farmers Market and Petco on Lohman Ave. 2. Special off-site adoption events, such as the annual Woofstock event held in August in Edgewood, NM; the MUTTSHOW held annually in May at Young Park, which includes a variety of pet competitions and demonstrations; Fetchapalooza, New Mexico s largest pet adoption and pet education event held every spring in Albuquerque, NM. 3. Rescue sites, which are a type of humane society organization that will take animals from overcrowded animal shelters and put them up for adoption. Examples include the Dumb Friends League in Denver Colorado, a very large adoption center, to which the ACSMV transports some 25 animals/month; and the Animal Humane society in Albuquerque, to which the ACSMV transports about 20 animals up to biweekly.
ANIMAL SERVICE CENTER OF THE MESILLA VALLEY RESOLUTION NO. 2012-08 A RESOLUTION AUTHORIZING AN ADJUSTMENT TO THE FY 2012-2013 BUDGET TO TRANSFER $150,000.00 FROM THE ANIMAL SERVICE CENTER OF THE MESILLA VALLEY (ASCMV) OPERATING FUND INTO THE ASCMV CAPITAL FUND AND APPROPRIATE EXPENSES IN THE CAPITAL FUND. The ASCMV Board of Directors is hereby informed that: WHEREAS, the FY 2012-2013 budget includes a capital fund to track infrastructure costs for the ASCMV; and and WHEREAS, the ASCMV is in need of various remodeling projects and upgrades; WHEREAS, the ASCMV Operating Fund has sufficient fund balance to transfer $150,000.00 to the ASCMV Capital Fund to address remodeling and upgrade projects; and WHEREAS, a budget adjustment is required to transfer funds from the Operating Fund to the Capital Fund and appropriate expenses in the Capital Fund. NOW THEREFORE, be it resolved by the Board of Directors for the Animal Service Center of the Mesilla Valley: (I) THAT, the ASCMV FY 2012-2013 budget is hereby adjusted as reflected in Exhibit A attached here and made part of this resolution. (II) THAT, once approved, a copy of the signed, recorded resolution and any supporting documentation will be submitted to the City of Las Cruces, as fiscal agent, for inclusion in the FY 2012-2013 budget for the Animal Service Center of the Mesilla Valley.
PASSED AND APPROVED this 18 th day of October 2012. Board Chair MOVED BY: SECONDED BY: VOTE: Nathan Small, Chair Greg Smith, Member Miguel Silva, Member Jess Williams, Member Karen Perez, Member Billy Garrett, Member yea nay yea nay yea nay yea nay yea nay yea nay ATTEST: Lynn Ellins, County Clerk 2
FUND Animal Services Center of Mesilla Valley Fund 7440 CITY OF LAS CRUCES ADOPTED BUDGET FY 2012/2013 DIVISION EXHIBIT "A" FUND TYPE Fiduciary FY 2011/12 FY 2012/13 FY 2012/13 FY 2012/13 Projected* Adopted Adjustment Adjusted RESOURCES Beginning Balance $ 307,271 462,638 462,638 REVENUES 534001 Pet Licenses $ 33,418 32,600 32,600 534002 Pet Licenses Late Fee 0 0 0 534003 Euthanization 5,874 6,100 6,100 534004 Vaccinations 36,886 36,400 36,400 534005 Pet MicroChip 41,552 38,300 38,300 534006 On-site Adoptions 104,420 99,900 99,900 534007 DAC Return to owner 13,493 14,100 14,100 534008 CLC Return to owner 31,691 32,000 32,000 534009 Spay/Neuter 90,209 75,000 75,000 553003 Animal Service Center - County 881,787 881,787 881,787 911000 Animal Service Center - City 711,967 881,787 881,787 560010 Donations 27,000 20,000 20,000 570010 Investment Income 11,351 9,000 9,000 570015 Net Incr(Decr) Fair Value Investment 11,484 0 0 592001 Other Revenue 30,318 32,700 32,700 599911 Cash Over/Short 404 0 0 Total Revenues $ 2,031,854 2,159,674 0 2,159,674 Total Resources $ 2,339,125 2,622,312 0 2,622,312 EXPENDITURES - 74147010 Salaries $ 1,232,344 1,498,550 1,498,550 Operating 554,492 601,100 601,100 Capital 0 0 0 Administrative Charges 89,650 91,801 91,801 Total Expenditures $ 1,876,486 2,191,451 0 2,191,451 OTHER FINANCING SOURCES (USES) Transfer to Fund 7441 - ASCMV Capital Fund $ 0 (36,400) (150,000) (186,400) Total Other Financing Sources (Uses) $ 0 (36,400) (150,000) (186,400) Accrual Adjustment 0 ENDING BALANCE $ 462,638 394,461 (150,000) 244,461 Required 1/12th Reserve 156,374 185,654 12,500 198,154 UN-RESERVED ENDING BALANCE $ 306,264 208,807 (162,500) 46,307 *Projected based on 8 months actual through February 29, 2012 and 4 months projected.
EXHIBIT "A" CONTINUED CITY OF LAS CRUCES ADOPTED BUDGET FY 2012/2013 FUND DIVISION FUND TYPE Animal Service Center of MV Capital Projects Fiduciary Fund 7441 FY 2011/12 FY 2012/13 FY 2012/13 FY 2012/13 Projected* Adopted Adjustment Adjusted RESOURCES Beginning Balance $ 159,846 25,875 25,875 REVENUES 570010 Investment Income $ 0 0 0 590051 Net Incr(Decr) Fair Value of Investment 0 0 0 Total Revenues $ 0 0 0 0 Total Resources $ 159,846 25,875 0 25,875 EXPENDITURES Capital $ 133,971 62,275 150,000 212,275 Total Expenditures $ 133,971 62,275 150,000 212,275 OTHER FUNDING SOURCES (USES) Transfer from Fund 7440 - ASCMV Operations Fund $ 0 36,400 150,000 186,400 Total Other Financing Sources (Uses) $ 0 36,400 150,000 186,400 ENDING BALANCE $ 25,875 0 0 0 *Projected based on 8 months actual through February 29, 2012 and 4 months projected.