EDI Implementation Guide ESIS Purchase Order Acknowledgement X12 855 Version 4010 Release 8.0 Page 1 of 17 1
855 Purchase Orde/r Acknowledgment This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller s acknowledgment of a buyer s purchase order. Table 1 Please refer to each segment to understand what is required by Raytheon Aircraft POS. NO. SEGID Name Req. Des. Used 010 ST Transaction Set Header M 1 Used 020 BAK Beginning Segment for Purchase Order Acknowledge M 1 Not used 040 CUR Currency O 1 Used 050 REF Reference Identification O >1 Not used 060 PER Administrative Communications Contact O 3 Not used 070 TAX Sales Tax Reference O >1 Not used 080 FOB F.O.B. Related Instructions O >1 Not used 090 CTP Pricing Information O >1 Not used 095 PAM Period Amount O 10 Not used 110 CSH Sales Requirements O 1 Not used 120 SAC Service, Promotion, Allowance, or Charge Information O 1 25 Not used 125 CUR Currency O 1 Not used 130 ITD Terms of Sale/Deferred Terms of Sale O 5 Not used 140 DIS Discount Detail O 20 Not used 145 INC Installment Information O 1 Not used 150 DTM Date/Time Reference O 10 Not used 160 LDT Lead Time O 12 Not used 180 LIN Item Identification O 5 Not used 185 SI Service Characteristic Identification O >1 Not used 190 PID Product/Item Description O 200 Not used 200 MEA Measurements O 40 Not used 210 PWK Paperwork O 25 Not used 220 PKG Marking, Packaging, Loading O 25 Not used 230 TD1 Carrier Details (Quantity and Weight) O 2 Not used 240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Not used 250 TD3 Carrier Details (Equipment) O 12 Not used 260 TD4 Carrier Details (Special Handling/Hazardous O 5 Not used 270 MAN Marks and Numbers O 10 Not used 275 TXI Tax Information O >1 Not used 277 CTB Restrictions/Conditions O >1 Used 280 N9 Reference Number O 1 1 Not used 285 DTM Date/Time Reference O >1 Used 290 MSG Message Text O 1 Max Use Loop Repeat Used 300 N1 Name O 1 200 Not used 310 N2 Additional Name Information O 2 Not used 320 N3 Address Information O 2 Not used 330 N4 Geographic Location O 1 Not used 335 NX2 Real Estate Property ID Component O >1 Not used 340 REF Reference Identification O 12 Not used 350 PER Administrative Communications Contact O >1 Not used 355 SI Service Characteristic Identification O >1 Not used 360 FOB F.O.B. Related Instructions O 1 Not used 370 TD1 Carrier Details (Quantity and Weight) O 2 Not used 380 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Page 2 of 17 2
Not used 390 TD3 Carrier Details (Equipment) O 12 Not used 400 TD4 Carrier Details (Special Handling/Hazardous O 5 Not used 410 PKG Marking, Packaging, Loading O 25 Not used 420 MSG Message Text O >1 Not used 430 ADV Advertising Demographic Information O 1 >1 Not used 440 DTM Date/Time Reference O >1 Not used 450 MTX Text O >1 Table 2 POS. NO. SEGID Name Req. Des. Max Use Loop Repeat Used 010 PO1 Purchase Order Baseline Item Data O 1 10000 0 Not Used 015 LIN Item Identification O >1 Not used 018 SI Service Characteristic Identification O >1 Not used 020 CUR Currency O 1 Used 030 PO3 Additional Item Detail O 25 Not used 040 CTP Pricing Information O >1 Not used 045 PAM Period Amount O 10 Not used 049 MEA Measurements O 40 Used 050 Not used 060 PID Product/Item Description MEA Measurements O O 1 10 1000 Not used 070 PWK Paperwork O 25 Not used 090 PO4 Item Physical Details O >1 Not used 100 REF Reference Identification O >1 Not used 110 PER Administrative Communications Contact O 3 Not used 130 SAC Service, Promotion, Allowance, or Charge Info Not used 135 CUR Currency O O 1 1 25 Not used 140 IT8 Conditions of Sale O 1 Not used 142 CSH Sales Requirements O >1 Not used 150 ITD Terms of Sale/Deferred Terms of Sale O 2 Not used 160 DIS Discount Detail O 20 Not used 165 INC Installment Information O 1 Not used 170 TAX Sales Tax Reference O >1 Not used 180 FOB F.O.B. Related Instructions O >1 Not used 190 SDQ Destination Quantity O 500 Not used 200 DTM Date/Time Reference O 10 Not used 210 LDT Lead Time O 12 Not used 230 TD1 Carrier Details (Quantity and Weight) O 1 Not used 240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Not used 250 TD3 Carrier Details (Equipment) O 12 Not used 260 TD4 Carrier Details (Special Handling/Hazardous O 5 Used 270 ACK Line Item Acknowledgment O 1 104 Not used 280 DTM Date/Time Reference O 1 Not used 290 MAN Marks and Numbers O 10 Not Used 293 AMT Monetary Amount O 1 Not used 295 CTB Restrictions/Conditions O >1 Not used 296 TXI Tax Information O >1 Not used 300 QTY Quantity O 1 Not used 302 SI Service Characteristic Identification O >1 >1 Not used 303 PKG Marking, Packaging, Loading O 1 200 Not used 305 MEA Measurements O >1 Used 310 SCH Line Item Schedule O 1 200 Not used 315 TD1 Carrier Details (Quantity and Weight) O 2 Page 3 of 17 3
Not used 320 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Not used 330 TD3 Carrier Details (Equipment) O 12 Not used 340 TD4 Carrier Details (Special Handling/Hazardous O 5 Materials) Not used 345 REF Reference Identification O >1 Not Used 350 N9 Reference Number O 1 1000 Not used 355 DTM Date/Time Reference O >1 Not Used 360 MSG Message Text O 1000 Not used 370 N1 Name O 1 200 Not used 380 N2 Additional Name Information O 2 Not used 390 N3 Address Information O 2 Not used 400 N4 Geographic Location O 1 Not used 405 NX2 Real Estate Property ID Component O >1 Not used 410 REF Reference Identification O 12 Not used 420 PER Administrative Communications Contact O 3 Not used 425 SI Service Characteristic Identification O >1 Not used 426 DTM Date/Time Reference O 1 Not used 430 FOB F.O.B Related Instructions O 1 Not used 435 SCH Line Item Schedule O 200 Not used 440 TD1 Carrier Details (Quantity and Weight) O 2 Not used 450 Not used 460 TD5 TD3 Carrier Details (Routing Sequence/Transit Time) Carrier Details (Equipment) O O 12 12 Not used 470 TD4 Carrier Details (Special Handling/Hazardous O 5 Not used 475 QTY Quantity M t i l ) O >1 Not used 480 PKG Marking, Packaging, Loading O 25 Not used 490 SLN Subline Item Detail O 1 1000 Not used 495 MSG Message Text O >1 Not used 500 SI Service Characteristic Identification O >1 Not used 510 PID Product/Item Description O 1000 Not used 520 PO3 Additional Item Detail O 25 Not used 522 CTP Pricing Information O 25 Not used 523 PAM Period Amount O 10 Not used 530 ACK Line Item Acknowledgment O 104 Not used 540 SAC Service, Promotion, Allowance, or Charge Information O 1 10 Not used 545 CUR Currency O 1 Not used 550 DTM Date/Time Reference O 10 Not used 554 PO4 Item Physical Details O 1 Not used 557 TAX Tax Reference O 3 Not used 558 ADV Advertising Demographic O >1 Not used 559 QTY Quantity O 1 >1 Not used 561 SI Service Characteristic Identification O >1 Not used 563 N9 Reference Identification O 1 >1 Not used 564 DTM Date/Time Reference O >1 Not used 565 MSG Message Text O >1 Not used 576 N1 Name O 1 10 Not used 578 N2 Additional Name Information O 2 Not used 580 N3 Address Information O 2 Not used 590 N4 Geographical Location O 1 Not used 600 NX2 Real Estate Property ID Component O >1 Not used 610 REF Reference Identification O 12 Not used 620 PER Administrative Communications Contact O 3 Not used 625 SI Service Characteristic Identification O >1 Page 4 of 17 4
Table 3 POS. NO. SEGID Name Req. Des. Not Used 010 CTT Transaction Totals O 1 1 Not Used 020 AMT Monetary Amount O 1 Used 030 SE Transaction Set Trailer M 1 Max Use Loop Repeat Page 5 of 17 5
Segment: ST Transaction Set Header Level: Header Loop: N/A Usage: Required by Raytheon Aircraft To indicate the start of a transaction set and to assign a control number. ST01 143 Transaction Set Identifier Code M ID 3 3 ST02 329 Transaction Set Control Number M AN 4 9 Page 6 of 17 6
Segment: BAK Beginning Segment for Purchase Order Acknowledgment Level: Header Loop: N/A Usage: Required by Raytheon Aircraft To indicate the beginning of the purchase order acknowledgment transaction set and transmit identifying numbers and dates. BAK01 353 Transaction Set Purpose Code M ID 2 2 00 Original originating 850 at BEG01 to receive one of the three qualifiers Use AD if NO changes are made to the qty, price and promised delivery date Use AC if changes are made to the qty, price or promised delivery date Use RD if rejecting the entire order originating 850 at BEG03 BAK02 587 Acknowledgment Type M ID 2 2 AD AC RD Acknowledge - With Detail, NO Change Acknowledge - With Detail, and Change Reject With Detail BAK03 324 Purchase Order Number M AN 1 22 Should be mapped from originating 850 at BEG05 BAK04 373 BAK09 373 Purchase Order Date CCYYMMDD Acknowledgement Date CCYYMMDD M DT 8 8 O DT 8 8 Page 7 of 17 7
originating 850 at REF01 (06) Header Segment: REF Reference Identification Level: Header Loop: N/A Max Use: >1 To specify identifying information. REF01 128 Reference Identification Qualifier M ID 2 3 06 System Number (Source System ID) originating 850 at REF01 (F3) Header F3 Interchange Agreement Number (Unique Transmission ID) Optional This is the supplier s internal reference number SI Shipper ID For Shipment (Supplier Reference Number) Optional Could be mapped from originating 850 at REF01 (VR) Header when REF01 is sent VR Vendor ID Number (ESD Vendor Number) REF02 127 Reference Identification C AN 1 30 Comments: Page 8 of 17 8
Conditional only if MSG01 or N903 is sent Conditional only if N901 is sent EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: N9 Reference Identification Level: Header Loop: N9 To transmit identifying information as specified by the reference identification qualifier. N901 128 Reference Number Qualifier ZZ Mutually Defined M ID 2 3 N903 369 Free-form Description C AN 1 45 Comments: Page 9 of 17 9
Conditional only if N901 is sent EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: MSG Message Text Level: Header Loop: N9 To provide a free-form format that allows the transmission of text information. MSG01 933 Free-Form Message Text M AN 1 264 Page 10 of 17 10
to send both qualifiers for each 855 originating 850 at N101 Header When N101 equals BY, N102 equals Buyer Name When N101 equals SE, N102 equals Seller Name originating 850 at N102 originating 850 at N103 When N101 equals BY, N104 equals Buyer ID When N101 equals SE, N104 equals Seller Id (ESD Vendor Number) originating 850 at N104 Comments: EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: N1 Name Level: Header Loop: N1 To identify a party by type of organization, name, and code. N101 98 Entity Identifier Code BY Buyer Party SE Selling Party M ID 2 3 N102 93 Name C AN 1 60 N103 66 Identification Code Qualifier 92 Assigned By Buyer C ID 1 2 N104 67 Identification Code C AN 2 80 Page 11 of 17 11
Line Item Number originating 850 at PO101 originating 850 at PO102 originating 850 at PO103 originating 850 at PO104 Conditional only if P0107 is sent Could be mapped from originating 850 at PO106 Conditional only if P0106 is sent Could be mapped from originating 850 at PO107 Conditional only If P0109 is sent Could be mapped from originating 850 at PO108 Conditional only If P0108 is sent Could be mapped from originating 850 at PO109 EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: PO1 Baseline Item Data Level: Detail Loop: PO1 To specify basic and most frequently used line item data. PO101 350 Assigned Identification O AN 1 20 PO102 330 Quantity Ordered C R 1 15 PO103 355 Unit of Measurement Code O ID 2 2 PO104 212 Unit Price C R 1 17 PO106 235 Product/Service ID Qualifier C ID 2 2 PO107 234 BP Buyer Part Number Product/Service ID Buyer Part Number C AN 1 48 PO108 235 Product/Service ID Qualifier C ID 2 2 PO109 234 MG Manufacturer s Part Number Product/Service ID Manufacturer s Part Number C AN 1 48 Comments: Page 12 of 17 12
The PO3 segment is required only if there is a change to the unit price EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: PO3 Additional Item Detail Level: Detail Loop: PO1 Max Use: 25 To specify additional item-related data involving variations in normal price/quantity structure. PO301 371 Change Reason Code UP Unit Price M ID 2 2 PO303 236 Price Identifier Code ACT Actual C ID 3 3 only if there is a change to the unit price PO306 380 PO304 212 Unit Price O R 1 17 Quantity * Must be same as PO102 in the 855 M R 1 15 PO307 355 Unit or Basis for Measurement Code * Must be same as PO103 in the 855 M ID 2 2 Comments: Page 13 of 17 13
Conditional only if PID05 is sent Could be mapped from originating 850 at PID01 only If PID01 is sent Could be mapped from originating 850 at PO105 EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: PID Product/Item Description Level: Detail Loop: PO1/PID To describe a product or process in coded or freeform format. PID01 349 Item Description Type F Free-Form M ID 1 1 PID05 352 Description C AN 1 80 Comments: Page 14 of 17 14
to send one of the five qualifiers EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: ACK Line Item Acknowledgment Level: Detail Loop: PO1/ACK To acknowledge the ordered quantities and specify the ready date for a specific line item. ACK01 668 Line Item Status Code M ID 2 2 Use this code if ONLY a date change is made Use this code if no changes are made Use this code if a change is made to the date AND price or if a change is made to the qty Use this code if ONLY a price change is made Use this code if item is rejected DR IA IC IP IR Item Accepted - Date Rescheduled Item Accepted Item Accepted - Changes Made Item Accepted - Price Changed Item Rejected Page 15 of 17 15
originating 850 at SCH01 originating 850 at SCH02 EDI_Guide_Purchase_Order_Acknowledgement_X12_855_Version_4010_Release_8-0.doc Segment: SCH Line Item Schedule Level: Detail Loop: PO1/SCH To specify the data for scheduling a specific line item. SCH01 380 Quantity * Original Scheduled Qty * Sum of SCH quantities must equal PO102 quantity M R 1 15 SCH02 355 Unit of Measurement Code M ID 2 2 SCH05 374 Date/Time Qualifier M ID 3 3 002 Delivery Requested originating 850 at SCH05 originating 850 at SCH06 Conditional only if ACK01 equals DR or IC Conditional if SCH08 is sent Conditional only if ACK01 equals IC originating 850 at SCH12 SCH06 373 Date Delivery Requested Date (CCYYMMDD) M DT 8 8 SCH08 374 Date/Time Qualifier C ID 3 3 SCH09 373 SCH11 326 069 Promised For Delivery Date Promised For Delivery Date (CCYYMMDD) Request Reference Number * New Scheduled Qty * Sum of SCH quantities must equal PO1 quantity C DT 8 8 O AN 1 20 SCH12 350 Assigned Identification O AN 1 20 Comments: Page 16 of 17 16
Segment: SE Transaction Set Trailer Level: Summary Loop: N/A Usage: Required by Raytheon Aircraft To indicate the end of the transaction set and provide the count of the transmitted segments. SE01 96 Number of Included Segments M NO 1 10 SE02 329 Transaction Set Control Number M AN 4 9 Page 17 of 17 17