Southside Society for the Prevention of Cruelty to Animals General Information Contact Information Nonprofit Southside Society for the Prevention of Cruelty to Animals Address P.O. Box 66 Meherrin, VA 23954 Phone 434 736-9595 Fax 434 736-8299 Web Site www.southsidespca.org Facebook facebook.com/friends of Southside SPCA Twitter @ At A Glance Year of Incorporation 1971 Former Names Organization's type of tax exempt status Prince Edward Humane Society Public Supported Charity 1
Statements & Search Criteria Mission To be a catalyst for change and a leader in bringing about a better informed, more compassionate Southside Virginia community through humane education, expanded low and no-cost spay/neuter programs and increased adoptions. We operate as a mostly volunteer organization, which permits us to rescue, care for, adopt and spay and neuter over 2,000 animals each year on a annual budget of approximately $650,000. We have approximately 50 committed volunteers. Since we began operating in 1975, euthanasia rates in county pounds in our service area have fallen from nearly 100 percent to about 32 percent today due almost exclusively to our programs in cooperation with local animal control officials. Our goal is to eliminate euthanasia of healthy animals in the counties that we serve. Vision We envision a Southside Virginia where all companion animals are cared for and treated with compassion and kindness. Background Operating out of Meherrin, Virginia, we are a no-kill shelter providing the following services to the homeless, neglected and abused companion animals of Southside Virginia: Animal Care Since we were founded in 1975, we have cared for over 50,000 animals in our shelters and in foster homes under our supervision. Homebound Hounds Since our Homebound Hounds Program was established in 2001, we have transported approximately 8,500 Southside Virginia puppies to the Sterling Animal Shelter in Massachusetts and to other non-euthanizing, non-profit organizations, where they are adopted into loving homes. Local Adoptions We run cat, kitten and dog adoption programs from our shelter and through the PetsMart stores in the Richmond area. Spay and Neuter Over the years, many thousands of animals have been spayed and neutered through our low and no-cost spay and neuter programs. Over the last 6 years we have spayed/neutered almost 8,000 Southside Virginia dogs and cats. Dogs in the Pen Pal Program We partner with the Lunenburg and Brunswick Correctional Centers to train selected inmates at the Center to care for and train dogs from our shelter. The dogs are with the inmates for six weeks and then are adopted into loving homes. A.D.O.P.T. (Adult Dogs Offered Professional Training) Project As a no-kill organization, we provide shelter for older dogs that are unadoptable when rescured due to behavioral problems. Others are overlooked in the presence of more adoptable dogs. We engage a professional trainer to work with these dogs to make them more adoptable. Expanded Education Program - In 2012, we expanded our education program to promote spaying and neutering of pets in the Southside Virginia counties with the highest euthanasia rates. We offer low-cost and nocost spay and neuter services, but we have found that many of the people in rural Southside Virginia are unaware of these services and the importance of spaying and neutering their pets. Animals arrive at the shelter in a variety of ways. In good cases, animals are delivered to us by families that cannot afford to keep them. Unfortunately, animals also arrive at our shelter in a variety of other ways. These include animals dropped over or tied to the shelter fence during the night or found injured or abandoned alongside roads or in trash dumps. We also rescue animals from county animal pounds where virtually every animal that we are unable to take is euthanized. 2
Impact Top accomplishments for the past year (2017): Increased the number of animals taken in, adopted, and spayed and neutered by an average of over 5 percent compared to 2016 figures. Expanded local outreach to encourage owners to take advantage of our low and no-cost spay and neuter services. Increased the number of animals transferred to our no-kill shelter from the euthanizing county animal control facilities in our service area. Increased adoptions locally. Top goals for 2018 Continue implementing our plan to ensure our long-term financial security with additional funding for our agency endowment with the Community Foundation. Continued emphasis on animal welfare education. Continue to increase adoptions for older dogs. Continue to expand our donor base through greater use of emails. Needs Implement our plan to secure our long-term financial security Recruit an individual to help our director and assistant director with the day-to-day operation of our shelters and animal welfare programs Recruit more dedicated volunteers in Southside Virginia and the Richmond area to to assist with fundraising CEO/Executive Director Statement The Southside SPCA is unique in its ability to provide the highest level of care for homeless dogs and cats with the least amount of resources. Run mostly by dedicated volunteers, our organization operates a number of very successful programs. We offer our service area free spaying and neutering for low-income homes. Our spay/neuter programs have dramatically reduced the euthanasia rate in our service area, which includes 12 counties, by eliminating unwanted litters. We also assist low-income families in our service area with food and basic needs for their animals. Without our support, these families would be unable to keep and care for their pets. We adopt out our dogs and cats by driving them weekly to the Richmond area for adoptions where the demand is much greater. Our adoption stands and events are highly successful and are run by volunteers. We also have a follow-up procedure in place on all adopted animals. We are dedicated to finding all of the animals in our care a forever home, regardless of age or temperament. The A.D.O.P.T. (Adult Dogs Offered Professional Training) is one of our most successful programs. It was created to promote the adoptions of the senior, long-time resident dogs in our care, and to help find them loving, permanent homes. These dogs are placed in the home of a professional trainer where they become more adoptable by learning the basics of home life, crate training and basic obedience. The training is provided entirely by the generous donations of our supporters. Another outlet for these harder to place dogs is a prison-based training program. Dogs are transferred to a prison facility where inmates, supervised by professional dog trainers, provide 6 weeks of positive, reward-based training until they are ready to be adopted into forever homes. One of our most successful programs is "Homebound Hounds", which involves transporting Southside Virginia puppies to a New England-based rescue organization and other rescue organizations closer to home. Since 2001, we have transferred some 8,500 puppies to these organizations where they are adopted into loving homes. The puppies are sheltered, vaccinated and provided all medical needs prior to transfer. 3
Board Chair Statement It is rare when one has the opportunity to work with a wonderful group of caring and dedicated individuals who do so much good with so little. In fact, I don't know of any organization that does more than we do with so few resources. Since we were founded over 45 year ago, we have cared for over 50,000 homeless, abandoned, abused and injured animals in our shelter and in foster homes under our supervision. We have spayed and neutered countless dogs and cats, and adopted many thousands of animals into loving homes, including transporting some 8,500 homeless Virginia puppies for adoption through our Homebound Hounds Program. All of this, and more, has been accomplished on an annual operating budget of approximately $650,000 per year - making us one of the most efficient and cost-effective animal welfare organizations in America. Although we have accomplished much, we still have a lot to do. Our biggest challenges are attracting the additional volunteers and the financial support needed to secure our long-term security. Local support is limited due to the largely rural, low-income area that we serve. As a consequence, we have had to rely on financial support from donors in the metropolitan Richmond area and beyond. We have had some success at raising money from supporters outside of Southside Virginia through our website and New England contacts established through our Homebound Hounds Program, and through our newsletters. However, we have found that we can be more effective at expanding the scope and geographical extent of our fundraising efforts by making more extensive use of the internet. As a consequence, we are starting sending out "E-Letters" to our supporters with short stories about our animals and updates on our programs. It is our hope and expectation that many of those receiving the E-Letters will not only increase their financial support for our programs and services, but also will forward their E-Letter to family and friends, who, in turn, will become donors. On the volunteer front, we have the good fortune of being close to Longwood University and Hampden-Sydney College. Both institutions have been the source of many of our shelter volunteers as well our Board members. We continue to work on ways to expand and strengthen our ties with these institutions. Areas Of Service Areas Served Areas Southside Virginia Metro Richmond We serve 12 counties in Southside Virginia, including Amelia, Brunswick, Buckingham, Charlotte, Cumberland, Dinwiddie, Halifax, Lunenburg, Mecklenburg, Nottaway, Appomattox and Prince Edward and hold dog adoptions each Saturday at Petsmart near Chesterfield Town Center on Carmia Way, which is just off of Midlothian Turnpike in Chesterfield County. We have cats available for adoption 7 days a week at the Petsmart on Carmia Way and at the Petco store in Mechanicsville. Service Categories Animal Protection & Welfare Adult Education Citizen Participation 4
Programs Programs Dog and Cat Adoptions Description All dogs and cats available for adoption have been spayed and neutered and have received vaccinations and checked for heartworm (dogs) and HIV (cats). Budget $150,000.00 Spay and Neuter Due to limited staff, we arrange adoptions at the shelter by appointment only. Please call us at 434-736-9595 or email us at info@southsidespca.org and make an appointment to visit our adult dogs and cats available for adoption. You can also go to our website www.southsidespca.org under adoptions to view our pets available for adoption and submit an online adoption application. Southside SPCA currently does not adopt puppies in Virginia. We hold dog adoptions at PETSMART, 1276 Carmia Way in Richmond (off Midlothian Turnpike between Johnston-Willis Hospital and Chesterfield Towne Center) every Saturday from 10:30 am to 2:30 pm. Southside SPCA has cats and kittens for adoption 7 days a week at: PETSMART - Chesterfield Town Center PETCO - Mechanicsville Description Nationally, approximately 12 million cats and dogs will end up in animal shelters this year. About 1 in 10 in shelters nationally gets adopted. Many will die because there are not enough homes for all of them. The way to solve this problem is through aggressive spay and neuter practices and education. In 2016, over 1,800 animals were sterilized through our programs and many thousands over the last decade. As a result, euthanasia rates in the counties we serve has gone from nearly 100% in 1975 to about 32% today. All dogs and cats adopted from the Southside SPCA are spayed or neutered prior to being available for adoption. For families in our service area that are unable to pay for spaying or neutering, we offer free spay and neuter services at participating veterinarians. Budget $245,000.00 5
Homebound Hounds Description Founded July 2001, the "Homebound Hounds Program" is a death row puppy rescue mission to rescue homeless puppies from Southside Virginia and re-home them in New England and other areas closer to our service area. Since the program's inception, we have rescued over 8,500 puppies (and the occasional kitten) through this program. We rescue approximately 500 puppies from Southside Virginia each year while filling the need for mixed breed puppies in other areas such as New England and northern Virginia. We transport up to 45 puppies each month to these areas. Budget $100,000.00 Animal Rescue and Care Description We serve 12 largely rural, economically depressed counties in Southside Virginia, including Amelia, Brunswick, Buckingham, Charlotte, Cumberland, Dinwiddie, Halifax, Lunenburg, Mecklenburg, Nottoway, Appomattox, and Prince Edward. Unfortunately, there is a large population of homeless, neglected and abused animals in our service area. We work aggressively with the animal control officers in our service area and with owners who are unable to keep their pets to save as many dogs and cats as possible. We offer shelter, food, and medical care to animals in need. Through love and patience we are able to find good homes for almost all of the animals that we take in. The rest are provided with a loving and clean environment for life. Since our inception we have reduced the euthanasia rate in the counties we serve by approximately 68 percent. In 2015, we rescued 1,162 animals and provided medical treatment (other than spay/neuter) to 197 animals. In 2015, an average of 138 animals were cared for each day at our shelters. Budget $220,000.00 A.D.O.P.T. (Adult Dogs Offered Professional Training) Description This program helps our long time, senior or otherwise difficult to adopt dogs and places them in training with a professional trainer for up to two weeks to make them more adoptable. They are crate trained, taught basic house manners and are started on obedience training. Budget $5,000.00 6
Board & Governance Board Chair Board Chair Mark Lewis Fink Company Affiliation Longwood University Term Mar 2017 to Mar 2019 Email Finkml@longwood.edu Board Co-Chair Board CoChair David Ellis Evans Company Affiliation Retired Term Mar 2017 to Mar 2018 Email monaskonfarm@outlook.com Board Members Name Affiliation Status Leslie Conrad Community Volunteer Voting Robert Conrad Community Volunteer Voting Joyce Eggleston Community Volunteer Voting Dave Evans Retired Voting Dr. Mark Lewis Fink Longwood University Voting Katie Locks Community Volunteer Voting Marge Owens Virginia Department for the Blind and Vision Impaired Voting E.D. Pistolarides Hauni Richmond, Inc. Voting Francee Schuma Community Volunteer Voting Steve Smelcer Community Volunteer Voting Jim Snow Retired Voting Helen Warriner-Burke Retired Voting Sandy Wyatt Retired Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 13 Hispanic/Latino 0 Native American/American Indian 0 Board Demographics - Gender Male 5 7
Female 8 Unspecified 0 Governance Board Term Lengths 1 Board Term Limits 0 Board Meeting Attendance % 90 Written Board Selection Criteria? Written Conflict of Interest Policy? No Under Development Percentage Making Monetary Contributions 100 Percentage Making In-Kind Contributions 100 Number of Full Board Meetings Annually 4 Risk Management Provisions Commercial General Insurance Commercial General Liability Workers Compensation and Employers' Liability Standing Committees Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Communications / Promotion / Publicity / Public Relations Finance 8
Management Executive Director/CEO Executive Director Sandy Wyatt Term Start Jan 1985 Email info@southsidespca.org Experience Director of the Southside SPCA since 1985. Has served as chair of the Southside SPCA Board. Currently serves as treasurer of the Southside SPCA. Formerly with the Richmond, Fredericksburg and Potomac Railroad, AYAC Yard, Richmond, VA. Retired from CSX Railroad, Richmond, VA. Staff Full Time Staff 6 Part Time Staff 4 Volunteers 50 Contractors 0 Retention Rate 90 Plans Organization has a Fundraising Plan? Organization has a Strategic Plan? Management Succession Plan? Organization Policy and Procedures Nondiscrimination Policy Whistleblower Policy Document Destruction Policy Directors and Officers Insurance Policy Under Development No No Under Development No No No Yes Collaborations We collaborate with Animal Shelter, Inc. in Sterling, MA on the Homebound Hounds Program and with Fetch-A- Cure's Pixie Pen Pals Program. 9
Financials Fiscal Year Jan Fiscal Year 2017 Projected Revenue $8,500,000.00 Projected Expenses $675,000.00 Endowment Value 310000 Spending Policy Income Only Percentage (if selected) 0% s From 990 Detailed Financials Revenue and Expenses Total Revenue $771,271 $617,665 $545,938 Total Expenses $583,550 $557,079 $525,251 Revenue Sources Foundation and Corporation -- -- $68,045 Contributions Government Contributions $0 $0 $0 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- -- -- Individual Contributions $651,672 $520,992 $360,375 Indirect Public Support -- -- -- Earned Revenue $107,440 $92,946 $106,736 Investment Income, Net of Losses $11,915 $3,727 $23 Membership Dues -- -- -- Special Events -- -- -- Revenue In-Kind -- -- $10,759 Other $244 -- -- 10
Expense Allocation Program Expense $537,477 $501,284 $476,085 Administration Expense $34,505 $40,332 $40,033 Fundraising Expense $11,568 $15,463 $9,133 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 1.32 1.11 1.04 Program Expense/Total Expenses 92% 90% 91% Fundraising Expense/Contributed Revenue 2% 3% 2% Assets and Liabilities Total Assets $1,690,675 $1,502,954 $1,442,368 Current Assets $218,170 $191,833 $161,220 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $0 Total Net Assets $1,690,675 $1,502,954 $1,442,368 Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? Yes Campaign Purpose To fund our agency endowment with the Community Foundation. Goal 3000000 Dates Apr 2015 to Dec 2020 Amount Raised To Date 95000 as of Dec 2016 Capital Campaign Anticipated in Next 5 Years? Yes State Charitable Solicitaions Permit Permit? Yes May 2016 Registration Exempt Feb 2021 Comments Foundation Comments 11
Financial information provided by the. prepared by Honeycutt & McGuire, CPAs. Financial statements prepared internally by the organization. Created 05.11.2018. Copyright 2018 The Community Foundation Serving Richmond & Central Virginia 12