Humane Society of Clarksville Montgomery County General Information Contact Information Nonprofit Humane Society of Clarksville Montgomery County Address P.O. Box 571 Clarksville, TN 37041 Phone (931) 648-8042 Fax 931 503-9057 Web Site Web Site Facebook Facebook Twitter Twitter Email humanesociety@clarksville.com At A Glance Year of Incorporation 1968 1
Mission & Impact Statements Mission The mission of the Humane Society of Clarksville Montgomery County is to prevent the suffering of animals by promoting spaying, neutering, and responsible pet ownership and by supporting the effort of local and regional rescue and shelters. We believe that all staff and volunteers must participate in establishing a culture of respect, collaboration and caring for all customers, outside agencies, the community, animals and each other. It is the policy of the HSCMC to provide humane care and treatment for animals needing protection in Montgomery County, TN; to seek to return lost animals to their owners; to seek suitable homes for animals without owners; to help control the animal population with low-cost spay and neuter services to the community; and to provide pet owners and kind Samaritans with resources that dissuade them from surrendering the pet to a shelter where the pet might be euthanized. Background The Humane Society of Clarksville-Montgomery County was originally chartered in 1968 and underwent reorganization from 1997 to 1998. The HSCMC operated a physical shelter for seven years from which we could conduct investigative, rescue, sheltering and adoption operations. Sadly, the expenses far exceeded income, which forced us to close our doors in 2003. The HSCMC refocused its energy and resources on pro-active programs and services to better serve the animals and people in our community. We have helped thousands of homeless pets and pet owners since 2003 and will continue to do so in the coming years.however, the euthanasia rate at the local county shelter continued to weigh heavy on our hearts. HSCMC partnered with Animal Control & Adoption Service in January 2009 in order to help reduce euthanasia and increase adoptions. While the partnership increased adoptions by about 25%, the shelter still euthanizes approximately 77% of its pets, about 90 per week and nearly twice the national average. Our inability to truly impact those statistics in a big way with our current programs prompted us to take an even more pro-active approach. In late 2009, the HSCMC used a large bequest to purchase a foreclosure property located at 940 Tennessee Avenue, which serves as current administrative offices for the HSCMC and will be the future home of Spay- Neuter Clarksville!, Clarksville's first-ever high-quality, high-volume low-cost spay-neuter clinic. Our clinic intends to spay and neuter 35 dogs and cats per day, 5 days per week, 48 weeks per year, for a total of 8,400 surgeries. The clinic's low-cost spay-neuter services will be available to all families regardless of income, and it will be available to residents and rescue groups in surrounding counties too. 2
Impact In 2016, HSCMC: Provided low-cost spay-neuter vouchers for 1,248 dogs & cats (396 female cats, 296 male cats, 293 female dogs, 263 male dogs) Provided food, emergency veterinary care, or pet placement assistance to 597 low-income families to include: 16,198 lbs. dry dog food; 5,797 lbs. dry cat food; 8,107 lbs. cat litter; 768 cans wet cat food; 530 cans wet dog food; and $2,944 in emergency veterinary grants Transferred 6 dogs and 45 cats from the local county shelter (Montgomery Co. Animal Control / MCAC) to HSCMC foster homes and assisted with the pull and/or transport of 7 animals from MCAC to rescue groups or adoptive families Delivered 12 lbs. of dry cat food, 64 cans wet cat food, 10 packages treats, and 27 reams of copy paper to MCAC Donated 26 spay / neuter surgeries for MCAC adoptable pets Donated 1,269 lbs. of dry dog food; 273 cans of dog food; 60 cans of cat food; 63 packages of treats; and other supplies to 3 area pet rescue organizations and Walden's Puddle Wildlife Rehabilitation & Refuge Donated $247 to local pet rescue organizations to assist with veterinary services Provided approximately 150 full color copies of our educational chaining brochure to animal control officers to distribute to pet owners who need help complying with chaining/tethering laws. The brochure also provides and encourages alternatives to chaining. Provided educational outreach and materials to school-aged children, civic groups and youth organizations. Fielded 4,349 telephone inquiries and countless email inquiries Placed 96 cats and 23 dogs through our Foster Program and Pet Placement Program Our primary goal for 2017 is to open our long anticipated high volume low cost spay neuter clinic. Grant funding has allowed us to purchase all the equipment necessary for clinic operations. We are completing final remodels on the building and look to be hiring staff very soon. Needs In 2017, HSCMC will continue working towards: 1. Opening our high volume low-cost spay & neuter clinic, which will serve all residents of Clarksville- Montgomery Co. & surrounding areas regardless of income. 2.Expanding our Board of Directors 3.Increasing our grant income, specifically in the area of Animal Welfare & Assistance Services. 4. Expanding & nurturing our partnership with Montgomery County Animal Control & other area rescue organizations in an effort to increase adoption rates and decrease the euthanasia of healthy, adoptable animals in our community. 5. Expanding and improving our volunteer program to better utilize volunteers to manage programs such as building maintenance, adoptions, outreach and educational events, food bank, fundraising, etc. Other ways to donate, support, or volunteer The HSCMC's success depends solely on the strength of our resources! Email us to be notified of volunteer opportunities. We also have a Facebook page set up just for our volunteer needs: www.facebook.com/groups/hscmcvolunteers. Monetary donations can be mailed to P.O. Box 571, Clarksville, TN 37041; or a credit card payment may be made over the phone; or stop by our office during office hours; or click on the "donate" button to donate securely via PayPal on our website at clarksvillehumanesociety.org. We also accept donations of dog and cat food, cat litter, and new and gently used pet supplies of all kinds, such as leashes, beds, kennels and toys. Kroger shoppers can select us as their charity organization to receive a donation each time they use their Kroger Plus Card to shop. Amazon shoppers can select us through the Amazon Smile program so that we receive a donation each time you purchase anything via Amazon. Service Categories Primary Organization Category Animal Related / Animal Protection & Welfare Secondary Organization Category Community Improvement, Capacity Building / Community Improvement, Capacity Building N.E.C. Tertiary Organization Category Public & Societal Benefit / Public & Societal Benefit NEC 3
Areas of Service Areas Served TN - Montgomery KY - Christian TN - Cheatham TN - Stewart TN - Houston We serve residents of Montgomery County, TN, Oak Grove and Fort Campbell, KY, and all surrounding counties to Montgomery County with spay-neuter services. Other services and programs are limited to Montgomery County residents. Board Chair Statement My name is Stacey Hopwood and I am the Secretary / Treasurer of the all volunteer Board of Directors for the HSCMC; I previously served as the President of the Board for over 6 years. I began as a volunteer in 2006, assisting with home visits and organizing events, such as a Christmas party for our foster families and the animals in our foster program. In the summer of 2007, I attended a board retreat and learned more about the organization and the goals and mission. I decided that I wanted to be able to make a real difference and to help steer the path of the HSCMC in our community. I joined the board in October 2007. I was elected President in April 2010 and devote many hours each week fulfilling that obligation. It is not one that I take lightly, but one that compels me to do whatever is needed to ensure the organization's success and to ensure that we are good stewards of our donor's money and the funds we receive through grants and other fundraisers. The HSCMC is the "go-to" organization in the community when animals are in distress, or when local legislation needs to be revised. I have spoken before the city council and the county commission on various animal welfare issues. I am very proud to be associated with such a dynamic community based non-profit. The HSCMC has a long-term relationship with this community, dating back to our founding in 1968. Our mission is to prevent the suffering of animals by promoting spaying, neutering and responsible pet ownership; and to support the efforts of local and regional rescues and shelters. The needs in our community are great, and we re dedicated to providing pro-active programs to better serve the animals and people in our community. We provide aid for citizens with financial limitations and to other rescues and local shelters with our current Spay-Neuter Assistance program, Animal Welfare Assistance Services, pet food bank and our Shelter and Rescue Support Program. This aid will only increase when we are financially able to move forward with our low-cost spayneuter clinic. These programs enable local families to provide vital services for their family pets, which reduces the burden of animal overpopulation in our community. These initiatives go hand in hand with our educational outreach programs, dealing with tethering, dog bite prevention, animal welfare and much more. These programs and services are just the tip of our iceberg, and we manage to do these things with no permanent funding from the city or the county. That is why the assistance and support provided by members of the community is so important and valuable to us. Without volunteers and financial donors, the HSCMC could not continue to serve Clarksville and Montgomery County. 4
CEO Statement Thank you for visiting the HSCMC page! My name is Amy Shaver, and I have been helping underprivileged pets and families in Clarksville & surrounding areas since 1998. I am the Executive Director for the HSCMC with a full-time volunteer schedule! My life in rescue began in my mid-20's after nearly hitting a Chow dog that was laying in the middle of the road. Someone had already hit him but never bothered to stop - they left him there to die. Sadly, his life did in fact end that night, but ironically enough, my life completely changed course. I have always believed that dog was put in my path for a reason and the gaze we shared before his passing will be forever etched in my brain. Nearly 15 years later, my passion for this "work" is as strong as ever. The HSCMC is a privately chartered 501(c)(3) organization that has been serving Clarksville-Montgomery Co. since 1968. We are not affiliated with nor funded by any national or local agencies - all of our funding is derived from fundraising, donations, and grants. The HSCMC reviews its programs & services annually to ensure we are utilizing all funding sources in the most fiscally responsible manner possible while ensuring our community is provided with an array of programs and services that promote responsible pet ownership and the rescue efforts of homeless animals. The HSCMC is the only organization in our community that focuses its efforts almost exclusively on PREVENTION... providing programs, services & education designed specifically to reduce overpopulation and euthanasia of healthy, adoptable pets in our community. We welcome you to become part of the HSCMC family... as a donor, volunteer, foster home, board member, Facebook supporter (be sure to LIKE us!), or in whatever capacity you are available. We are SO proud of the HSCMC and it's accomplishments, but our work is never done and WE NEED YOUR SUPPORT! 5
Programs Programs Spay-Neuter Assistance Clarksville (SNAC) Description Our SNAC program is aimed at reducing pet homelessness, suffering, and euthanasia of healthy adoptable pets through by making low-cost spayneuter options available to Montgomery Co. & surrounding communities. Studies show that spaying or neutering about 5 animals per 1,000 people per year over 3-5 years will reduce homeless pet populations. For Montgomery Co. that is about 809 dogs and cats per year. In 2004 we spayed or neutered 234 pets; 323 in 2005, 433 in 2006, 544 in 2007, 627 in 2008, 879 in 2009, 473 in 2010, 906 in 2011, 1093 in 2012, 755 in 2013, 919 in 2014, 1015 in 2015, and 1248 in 2016. The impact of our SNAC program can be measured using Montgomery Co. Animal Control animal intake and disposition statistics, complaints received, and dog bites reported. Each year we strive to increase use of SNAC services by low or fixed income pet owners through special promotions and education. Our SNAC program will undergo major changes with the opening of our low cost Spay-Neuter clinic. Budget $60000 Category Population Served Short Term Success Long term Success Program Success Monitored By Examples of Program Success Animal-Related, General/Other Animal Protection & Welfare General/Unspecified, Poor,Economically Disadvantaged,Indigent, Families Every dog and cat spayed or neutered prevents a litter from being born into high risk situations, in which a stable permanent home to provide responsible pet care is not likely. Such situations result in suffering animals, whether due to neglect or abandonment as well as in their death should they be surrendered to the county animal shelter where historically upwards of 83% of animals taken are euthanized. Given the annually increasing demand for the reduced cost spay-neuter services, the Humane Society has developed a business plan to start a high-volume, high quality, low-cost spay-neuter clinic. A building has already been purchased. The model chosen for this clinic allows for selfsustainment and growth. A successful fundraising campaign has been ongoing and the clinic will open soon. Monthly reports are compiled to monitor spay-neuter program usage. To track success of spay-neuter impact on homeless pet populations, Montgomery County Animal Control intake statistics are monitored. We do not expect to see much movement in these statistics until we are able to reach the minimum number of animals required to be spayed and neutered for at least 3-5 subsequent years. By starting a high volume spay-neuter clinic, we can guarantee reaching and exceeding that minimum every year and seeing a more immediate decrease in intake & euthanasia statistics. In the history of the SNAC program, demand has increased every year. Most people want to spay and neuter their pets and lack of finances is the number one reason it doesn't get done. The goal of the SNAC program is to break down the financial barrier and make spay-neuter affordable to every family through consistent pricing and frequent promotional incentives. 6
Animal Welfare Assistance Service (AWAS) Description AWAS provides fixed and low income pet owners with pet food from the Pet Food bank; financial grants for emergency or urgent veterinary care; dog houses and other pet necessities; and pet care and behavior counseling. The Pet Food Bank stocks donated dry and canned food, litter, toys, bedding, treats, food dishes and other pet related items to give to these pet owners. We delivered over $5000 of veterinary care grants in 2006; over $4000 in 2007; over $7000 in 2008; over $9000 in 2009; over $3000 in 2010; $2,866 in 2011; $2,550 in 2012; $2,648 in 2013; $2,180 in 2014; $1,075 in 2015; and $2,944 in 2016. Helping fixed and low income pet owners keep their pets healthy and humanely keeps pets from suffering from neglect, provides the owner with all the benefits of companionship, and keeps the owners from having to give them up to an already huge homeless pet population. Budget 12000 Category Population Served Short Term Success Long term Success Animal-Related, General/Other Animal Protection & Welfare Poor,Economically Disadvantaged,Indigent, Families, Aging, Elderly, Senior Citizens The AWAS program provides emergency veterinary grants ranging from $50 to $100 for low income families whose pets require urgent veterinary care in order to reduce extreme suffering. Fourteen local veterinary partners provide reduced rates so that maximum services can be provided to the pet in need. Once the spay-neuter clinic is self-sustaining, the budget for AWAS program will be reevaluated with a goal to provide more extensive emergency veterinary assistance to low income families that find themselves unable to provide for pet emergencies. Speakers Programs Description The HSCMC provides pet care and behavior information at more than 3 dozen outreach events annually. The HS also visits with young children's groups, schools, day cares and the like, to teach them how to be safe around dogs (dog bite prevention classes). Speakers also give presentations to various civic organizations such as the Civitans, Rotary, Kiwanis, on the details of animal welfare issues, their impact, and solutions for the community. Budget 150 Category Population Served Animal-Related, General/Other Animal Protection & Welfare, Adults, Children Only (5-14 years) 7
Shelter and Rescue Support Program (SRSP) Description We are a no-shelter organization so working with sheltering and rescue organizations is necessary to place as many adoptable dogs and cats as possible. HSCMC collaborates with Montgomery County Animal Control in moving adoptable dogs and cats out of their shelter to rescue groups. This reduces the number of healthy adoptable pets Animal Control must euthanize due to lack of space and available homes. The SRSP program funds veterinary, housing and transportation expenses associated with moving pets to these organizations. In 2016, the HSCMC transferred 51 animals from MCAC to HSCMC foster homes and assisted with the pull/transport of 7 animals from MCAC to rescue groups or adoptive families. HSCMC delivered 12 lbs. of dry cat food to MCAC, as well as 64 cans of wet cat food and 10 packages of treats. In addition, 1269 lbs. of dry dog food, 273 cans of dog food, 60 cans of wet cat food, 63 bags/boxes of treats and other supplies were donated to several other local pet rescue organizations. Wildlife supplies to include bird food, aquarium gravel, and deer food were donated to Walden's Puddle Wildlife Rehabilitation & Refuge. Budget 5000 Category Population Served Long term Success Animal-Related, General/Other Animal Protection & Welfare General/Unspecified, Families, Prior to expanding spay-neuter goals, veterinary grants were offered up to $250 to 501(c)(3) organizations that saved an animal from Montgomery Co. in order to help offset extraordinary veterinary expenses. This program resource will be revisited and reinstated once the spay-neuter clinic is self-sustained. Foster Homes for Dogs and Cats (FOSD and FOSC) Description Our foster homes provide care for dogs, puppies, cats and kittens entered in the HSCMC Foster Care Program. These care givers train the pets, socialize them, provide rehabilitation time if needed due to injury or abuse, and generally give them love and attention until a suitable adopter is found. The animals are all given blood tests to detect illnesses, dewormed, given vaccinations and spayed or neutered if of age, prior to their adoption. Any illnesses or injuries are also treated. 21 cats and 52 dogs were adopted in 2011; 19 cats and 33 dogs were adopted in 2012; 21 cats and 33 dogs were adopted in 2013; 17 cats and 38 dogs were adopted in 2014; 56 cats and 35 dogs were adopted in 2015; and 96 cats and 23 dogs were adopted in 2016. We also work with Montgomery County Animal Control to pull adoptable animals from their high-kill shelter into our foster home program. Budget 10500 Category Animal-Related, General/Other Animal Protection & Welfare Population Served Families,, 8
Governance Board Chair Board Chair Ms. Courtney Berlyak Company Affiliation Sango Village Florist Term Oct 2015 to Oct 2017 Email berlyak3@yahoo.com Board Members Name Affiliation Status Ms. Courtney Berlyak President Sango Village Florist Voting Ms. Maureen Hiemstra Board Member Ms. Stacey R. Hopwood Secretary / Treasurer Ms. Sarah King Legal Advisor Ms. Shawnette Murphy Board Member Ms. Nicole O'Connor Board Member Ft Campbell School System (teacher) Montgomery County Veterans Service Org. Community Volunteer Clarksville City Judge Charles Smith Office Voting Voting NonVoting Voting Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 6 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 0 Female 6 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 0 Board Meeting Attendance % 90% Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development Yes 9
Percentage Making Monetary Contributions 50% Percentage Making In-Kind Contributions 90% Constituency Includes Client Representation No Number of Full Board Meetings Annually 12 Standing Committees Board Development By-laws Nominating Finance Risk Management Provisions Commercial General Insurance Commercial General Liability Directors & Officers Policy Workers Compensation & Employers' Liability 10
Management Executive Director/CEO Executive Director Ms. Amy I. Shaver Term Start Sept 2003 Email humanesociety@clarksville.com Experience Oversee general operations, administrative office and work product of three staff members. Recruit and provide instruction for dozens of volunteers for large scale outreach, fundraising, building maintenance & administrative projects. In-process donations; ensure donors are thanked and funds are allocated to appropriate programs; ensure program expenditures are in line with the approved annual budget; provide input and recommend annual budget changes to board of directors; track grant expenditures and submit appropriate reports to grantors. Attend all board meetings and provide annual reports and other reports upon request. Respond to community support request for humane education presentations to schools, churches, etc. Respond to media requests for interviews or appearances. Verify veterinary invoices, approve for payment, and ensure line items are charged to appropriate programs. Assist city or county personnel with modifications of local animal related legislation. Solicit for donations for special needs pets and office/building supplies or arrange for purchase of items when donations are inadequate. Manage email, Facebook pages, primary and Petfinder websites. Develop working relationships with rescues and shelters. Create events and ads to promote our programs and services. Create promotions that provide community animal welfare education. Maintain databases. Assist clients with situations that often involve financial distress, domestic violence, animal cruelty or hoarding, etc. Screen pet candidates for placement to include collecting data, photos & temperament test results. Oversee adoption process to include screening applications, reference checks, home visits, and following up to ensure pet is adjusting well. Provide behavior, pet placement and animal care consultations as needed. Screen low income applicants for pet food bank and emergency financial grant eligibility. Issue spay-neuter vouchers and coordinate pricing with partner veterinarians. Staff Full Time Staff 1 Part Time Staff 2 Volunteers 221 Contractors 0 Retention Rate 100% Plans & Policies Does the organization have a documented Fundraising Plan? Under Development Does the organization have an approved Strategic Plan? Under Development Number of years Strategic Plan Considers 5 In case of a change in leadership, is a Management Succession plan in place? No Does the organization have a Policies and Procedures Plan? Under Development 11
Does the organization have a Nondiscrimination Policy? Under Development Does the organization have a Whistle Blower Policy? Yes Does the organization have a Document Destruction Policy? No Awards Awards Award/Recognition Organization Year Mayor's Certificate of Appreciation Montgomery County Government 2011 Senior Staff Mrs. Amy Shaver Title Experience/Biography Executive Director Amy Shaver has experience in newsletter editing, foster home and adoption operations and other aspects of animal rescue administration. As HS Executive Director, she is responsible for managing volunteers, the HS website, HS Facebook pages, the petfinder adoption website, the quarterly newsletter, and supervise the adoption and foster home operations. Ms. Ginger Scott Title Adoption Coordinator/Programs Assistant Experience/Biography Ms. Michelle Harris Title Staff Assistant Experience/Biography 12
Financials Fiscal Year Fiscal Year Start Jan 01 2017 Fiscal Year End Dec 31 2017 Projected Revenue $269,130.00 Projected Expenses $317,740.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Fiscal Year 2015 2014 2013 Total Revenue $236,830 $133,686 $142,574 Total Expenses $153,457 $156,209 $14,140 Revenue Sources Fiscal Year 2015 2014 2013 Foundation and Corporation $0 $0 $0 Contributions Government Contributions $7,947 $10,347 $10,000 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $7,947 $10,347 $10,000 Individual Contributions $172,847 $82,474 $80,827 Indirect Public Support $3,483 $1,734 $4,398 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $102 $99 $101 Membership Dues $0 $0 $0 Special Events $52,451 $38,805 $47,248 Revenue In-Kind $0 $227 $0 Other $0 $0 $0 13
Expense Allocation Fiscal Year 2015 2014 2013 Program Expense $135,486 $137,039 $94,125 Administration Expense $17,971 $18,461 $43,901 Fundraising Expense $0 $709 $3,394 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses 1.54 0.86 10.08 Program Expense/Total Expenses 88% 88% 666% Fundraising Expense/Contributed Revenue 0% 1% 2% Assets and Liabilities Fiscal Year 2015 2014 2013 Total Assets $328,379 $251,345 $281,638 Current Assets $151,463 $69,606 $94,965 Long-Term Liabilities $132,248 $136,866 $140,136 Current Liabilities $1,078 ($14,057) ($259) Total Net Assets $195,053 $128,536 $141,761 Short Term Solvency Fiscal Year 2015 2014 2013 Current Ratio: Current Assets/Current Liabilities 140.50 -- -- Long Term Solvency Fiscal Year 2015 2014 2013 Long-Term Liabilities/Total Assets 40% 54% 50% Top Funding Sources Fiscal Year 2015 2014 2013 Top Funding Source & Dollar Amount Contributions, Gifts Contributions, Gifts, and Grants $172,847 and Grants $82,474 Contributions, Gifts, and Grants $80,827 Second Highest Funding Source & Dollar Fundraising Events Fundraising Events Fundraising Events Amount $52,451 $38,805 $47,248 Third Highest Funding Source & Dollar Amount Government Grants $7,947 Government Grants $10,347 Government Grants $10,000 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 Capital Campaign Raised-to-Date Amount $0.00 as of 0 Capital Campaign Anticipated in Next 5 Years? Yes State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires June 2017 Registration No 0 Organization Comments Budgeting for 2017 is problematic since we intend to open our low cost spay-neuter clinic at some point mid year. So some numbers such as Spay Neuter Assistance vouchers are much less than in years past since we will no longer be issuing the vouchers once the clinic is open. The same applies with the budgeted amounts for 14
the clinic program as we are projecting 6 months of the year without any previous comparison numbers. Once the clinic is operational, future budgeting will be easier and closer to accurate. GivingMatters.com Financial Comments Financials taken from the 990. 990 was prepared by Clarksville Bookkeeping and Tax, Inc. Comments provided by Kathryn Bennett 3/30/17. Created 02.07.2018. Copyright 2018 The Community Foundation of Middle Tennessee 15