Humane Society of Clarksville Montgomery County General Information Contact Information Nonprofit Humane Society of Clarksville Montgomery County Address P.O. Box 571 Clarksville, TN 37041 Phone (931) 648-8042 Fax 931 553-5176 Web Site Web Site Facebook Facebook Twitter Twitter Email humanesociety@clarksville.com At A Glance Year of Incorporation 1968 1
Mission & Impact Statements Mission The mission of the Humane Society of Clarksville Montgomery County is to prevent the suffering of animals by promoting spaying, neutering, and responsible pet ownership and by supporting the effort of local and regional rescue and shelters. We believe that all staff and volunteers must participate in establishing a culture of respect, collaboration and caring for all customers, outside agencies, the community, animals and each other. It is the policy of the HSCMC to provide humane care and treatment for animals needing protection in Montgomery County, TN; to seek to return lost animals to their owners; to seek suitable homes for animals without owners; to help control the animal population with low-cost spay and neuter services to the community; and to provide pet owners and kind Samaritans with resources that dissuade them from surrendering the pet to a shelter where the pet might be euthanized. Background The Humane Society of Clarksville-Montgomery County was originally chartered in 1968 and underwent reorganization from 1997 to 1998. The HSCMC operated a physical shelter for seven years from which we could conduct investigative, rescue, sheltering and adoption operations. Sadly, the expenses far exceeded income, which forced us to close our doors in 2003. The HSCMC refocused its energy and resources on proactive programs and services to better serve the animals and people in our community. We have helped thousands of homeless pets and pet owners since 2003 and will continue to do so in the coming years. However, the euthanasia rate at the local county shelter continued to weigh heavy on our hearts. HSCMC partnered with Animal Control & Adoption Service in January 2009 in order to help reduce euthanasia and increase adoptions. While the partnership increased adoptions by about 25%, the shelter still euthanizes approximately 77% of its pets, about 90 per week and nearly twice the national average. Our inability to truly impact those statistics in a big way with our current programs prompted us to take an even more pro-active approach. In late 2009, the HSCMC used a large bequest to purchase a foreclosure property located at 940 Tennessee Avenue, which serves as the administrative offices for the HSCMC and is now home of Spay-Neuter Clarksville!, Clarksville's first-ever high-quality, high-volume low-cost spay-neuter clinic. Our clinic intends to spay and neuter 35 dogs and cats per day, 5 days per week, 48 weeks per year, for a total of 8,400 surgeries annually. The clinic's low-cost spay-neuter services will be available to all families regardless of income, and it will be available to residents and rescue groups in surrounding counties too. Our clinic opened on August 1, 2017 - and even having lost our full time veterinarian due to unexpected circumstances in November - by the end of the year, we had altered 1,471 pets and adoptable animals in our community. These numbers will continue to grow in the coming year as we finalize our staff and they undergo training with the ASPCA Spay- Neuter Alliance (formerly Humane Alliance). Impact In 2017, HSCMC: Provided low-cost spay-neuter vouchers for 2,191 dogs & cats (612 female cats, 580 male cats, 506 female dogs, 489 male dogs, 4 rabbits) Provided food, emergency veterinary care, or pet placement assistance to 528 low-income families to include: 16,686 lbs. dry dog food; 6,237 lbs. dry cat food; 7,426 lbs. cat litter; 519 cans wet cat food; 518 cans wet dog food; and $1,050 in emergency veterinary grantstransferred 5 dogs and 19 cats from the local county shelter (Montgomery Co. Animal Control / MCAC) to HSCMC foster homes and assisted with the pull and/or transport of 5 animals from MCAC to rescue groups or adoptive familiesdonated 19 spay/neuter surgeries to area rescue organizations or low income families for animals in dire needdonated 5,721 lbs. of dry dog food; 778 cans of dog food; 447 lbs. of dry cat food; 942 cans of cat food; 6,305 lbs. of cat litter; and other supplies to 10 area rescue organizations Donated 21 packages of critter bedding; 98 lbs. of rabbit food; 25 lbs. of guinea pig food; 30 lbs. of deer corn; 131 lbs. of bird seed; and 40 lbs. of hog food, etc. to Walden's Puddle Wildlife Rehabilitation & RefugeProvided educational outreach and materials to school-aged children, civic groups and youth organizations.fielded 5,995 telephone inquiries and countless emailsassisted with the placement of 134 cats and 43 dogs through our Foster and Pet Placement Programs 2
Needs In 2018, HSCMC will continue working towards: Increasing the number of spay and neuter surgeries done in our high volume low-cost spay & neuter clinic, which serves all residents of Clarksville-Montgomery County & surrounding areas regardless of income. This summer, our clinic staff will be attending training at the ASPCA Spay-Neuter Alliance (formerly Humane Alliance) to increase their productivity and skill level which will increase the number of surgeries that can be done each day.expanding our Board of DirectorsIncreasing our grant income, specifically in the area of Animal Welfare & Assistance Services and also in our Shelter and Rescue Support ProgramExpanding & nurturing our partnership with Montgomery County Animal Control & other area rescue organizations in an effort to increase adoption rates and decrease the euthanasia of healthy, adoptable animals in our community.expanding and improving our volunteer program to better utilize volunteers to manage programs such as building maintenance, adoptions, outreach and educational events, food bank, fundraising, etc. Other ways to donate, support, or volunteer The HSCMC's success depends solely on the strength of our resources! Email us to be notified of volunteer opportunities. We also have a Facebook page set up just for our volunteer needs: www.facebook.com/groups/hscmcvolunteers. Monetary donations can be mailed to P.O. Box 571, Clarksville, TN 37041; or a credit card payment may be made over the phone; or stop by our office during office hours; or click on the "donate" button to donate securely via PayPal on our website at clarksvillehumanesociety.org. In addition, donations can be accepted through our Facebook page and unlike credit cards and PayPal, there are no fees taken from the donations done through Facebook: https://www.facebook.com/humane-society-of-clarksville-montgomery-county-106327264932/. We also accept donations of dog and cat food, cat litter, and new and gently used pet supplies of all kinds, such as leashes, beds, kennels and toys. Kroger shoppers can select us as their charity organization to receive a donation each time they use their Kroger Plus Card to shop. Amazon shoppers can select us through the Amazon Smile program so that we receive a donation each time you purchase anything via Amazon. Service Categories Primary Organization Category Animal Related / Animal Protection & Welfare Secondary Organization Category Community Improvement, Capacity Building / Community Improvement, Capacity Building N.E.C. Tertiary Organization Category Public & Societal Benefit / Public & Societal Benefit NEC Areas of Service Areas Served TN - Montgomery KY - Christian TN - Stewart TN - Houston TN - Cheatham TN - Robertson We serve residents of Montgomery County, TN, Oak Grove and Fort Campbell, KY, and all surrounding counties to Montgomery County with spay-neuter services. Other services and programs are limited to Montgomery County residents. Board Chair Statement 3
My name is Stacey Hopwood and I am the Secretary / Treasurer of the all volunteer Board of Directors for the HSCMC; I previously served as the President of the Board for over 6 years. I began as a volunteer in 2006, assisting with home visits and organizing events, such as a Christmas party for our foster families and the animals in our foster program. In the summer of 2007, I attended a board retreat and learned more about the organization and their goals and mission. I decided that I wanted to be able to make a real difference and to help steer the path of the HSCMC in our community. I joined the board in October 2007. I was elected President in April 2010 and devoted many hours each week fulfilling that obligation, and continue to do so now. It is not one that I take lightly, but one that compels me to do whatever is needed to ensure the organization's success and to ensure that we are good stewards of our donor's money and the funds we receive through grants and other fundraisers. The HSCMC is the "go-to" organization in the community when animals are in distress, or when local legislation needs to be revised. I have spoken before the city council and the county commission on various animal welfare issues. I am very proud to be associated with such a dynamic community based non-profit. The HSCMC has a long-term relationship with this community, dating back to our founding in 1968. Our mission is to prevent the suffering of animals by promoting spaying, neutering and responsible pet ownership; and to support the efforts of local and regional rescues and shelters. The needs in our community are great, and we re dedicated to providing pro-active programs to better serve the animals and people in our community. We provide aid for citizens with financial limitations and to other rescues and local shelters with our current Shelter and Rescue Support Program, Animal Welfare Assistance Services, and our pet food bank. This aid has increased significantly now that we have opened our low-cost spay-neuter clinic. These programs enable local families to provide vital services for their family pets, which reduces the burden of animal overpopulation in our community. These initiatives go hand in hand with our educational outreach programs, dealing with tethering, dog bite prevention, animal welfare and much more. These programs and services are just the tip of our iceberg, and we manage to do these things with no permanent funding from the city or the county. That is why the assistance and support provided by members of the community is so important and valuable to us. Without volunteers and financial donors, the HSCMC could not continue to serve Clarksville and Montgomery County. CEO Statement Thank you for visiting the HSCMC page! My name is Amy Shaver, and I have been helping underprivileged pets and families in Clarksville & surrounding areas since 1998. I am the Executive Director for the HSCMC with a full-time volunteer schedule! My life in rescue began in my mid-20's after nearly hitting a Chow dog that was laying in the middle of the road. Someone had already hit him but never bothered to stop - they left him there to die. Sadly, his life did in fact end that night, but ironically enough, my life completely changed course. I have always believed that dog was put in my path for a reason and the gaze we shared before his passing will be forever etched in my brain. Nearly 20 years later, my passion for this "work" is as strong as ever. The HSCMC is a privately chartered 501(c)(3) organization that has been serving Clarksville-Montgomery Co. since 1968. We are not affiliated with nor funded by any national or local agencies - all of our funding is derived from fundraising, donations, and grants. The HSCMC reviews its programs & services annually to ensure we are utilizing all funding sources in the most fiscally responsible manner possible while ensuring our community is provided with an array of programs and services that promote responsible pet ownership and the rescue efforts of homeless animals. The HSCMC is the only organization in our community that focuses its efforts almost exclusively on PREVENTION... providing programs, services & education designed specifically to reduce overpopulation and euthanasia of healthy, adoptable pets in our community. We welcome you to become part of the HSCMC family... as a donor, volunteer, foster home, board member, Facebook supporter (be sure to LIKE us!), or in whatever capacity you are available. We are SO proud of the HSCMC and its accomplishments, but our work is never done and WE NEED YOUR SUPPORT! 4
Programs Programs High Volume Low Cost Spay Neuter Clinic Description Our low cost spay neuter clinic is aimed at reducing pet homelessness, suffering, and euthanasia of healthy adoptable pets by making low-cost spay-neuter surgeries available to residents of Montgomery County & surrounding communities. In the past 15 years, our previous SNAC program allowed us to assist families in altering nearly 9,500 pets. That is only an average of 630 pets per year. Operating our own clinic under the model of the ASPCA Spay-Neuter Alliance (formerly Humane Alliance), we will eventually reach the capacity to perform 35 surgeries per day, 4 days per week, 48 weeks per year. This can lead to altering 7,000 dogs, puppies, cats, and kittens every year! Studies show that spaying or neutering about 5 animals per 1,000 people per year over 3-5 years will reduce homeless pet populations. For Montgomery County, that is about 809 dogs and cats per year. So we are very excited to be able to have such a huge impact on those numbers. Budget 244000 Category Animal-Related, General/Other Veterinary Services Population Served,, Program Success Monitored By The impact of our low cost spay neuter clinic can be measured using Montgomery County Animal Control animal intake and disposition statistics, complaints received, and dog bites reported. Each year we will strive to increase use of our clinic services by low or fixed income pet owners through special promotions and education, as well as by applying for grants that can assist in providing surgeries for that category of pet owners. 5
Animal Welfare Assistance Service (AWAS) Description AWAS provides fixed and low income pet owners with pet food from the Pet Food bank; financial grants for emergency or urgent veterinary care; dog houses and other pet necessities; and pet care and behavior counseling. The Pet Food Bank stocks donated dry and canned food, litter, toys, bedding, treats, food dishes and other pet related items to give to these pet owners. We delivered over $4,000 of veterinary care grants in 2007; over $7000 in 2008; over $9000 in 2009; over $3000 in 2010; $2,866 in 2011; $2,550 in 2012; $2,648 in 2013; $2,180 in 2014; $1,075 in 2015; $2,944 in 2016; and $1,050 in 2017. Helping fixed and low income pet owners keep their pets healthy and humanely keeps pets from suffering from neglect, provides the owner with all the benefits of companionship, and keeps the owners from having to give them up to an already huge homeless pet population. In 2017 we also distributed over 30,000 pounds of dog food, cat food, and cat litter through our Pet Food Bank. Budget 12000 Category Population Served Short Term Success Long term Success Animal-Related, General/Other Animal Protection & Welfare Poor,Economically Disadvantaged,Indigent, Families, Aging, Elderly, Senior Citizens The AWAS program provides emergency veterinary grants ranging from $50 to $100 for low income families whose pets require urgent veterinary care in order to reduce extreme suffering. Fourteen local veterinary partners provide reduced rates so that maximum services can be provided to the pet in need. Once the spay-neuter clinic is self-sustaining, the budget for AWAS program will be reevaluated with a goal to provide more extensive emergency veterinary assistance to low income families that find themselves unable to provide for pet emergencies. 6
Shelter and Rescue Support Program (SRSP) Description We do not have a physical shelter, so working with sheltering and rescue organizations is vital to place as many adoptable dogs and cats as possible. HSCMC collaborates with Montgomery County Animal Control to move adoptable dogs & cats out of the shelter to rescue groups. This reduces the number of healthy adoptable pets MCAC must euthanize due to lack of space and available homes. The SRSP program funds veterinary, housing & transportation expenses associated with moving pets to these organizations. In 2017, we transferred 7 dogs and 17 cats from MCAC to HSCMC foster homes and assisted with the pull/transport of additional animals from MCAC to rescue groups or directly to adoptive families. HSCMC provided 5,721 lbs. of dry dog food; 778 cans of dog food; 447 lbs. of dry cat food; 942 cans of cat food; 6,305 lbs. of cat litter; and other supplies to 10 area rescue organizations. Budget 5000 Category Population Served Long term Success Animal-Related, General/Other Animal Protection & Welfare General/Unspecified, Families, Prior to expanding spay-neuter goals, veterinary grants were offered up to $250 to 501(c)(3) organizations that saved an animal from Montgomery Co. in order to help offset extraordinary veterinary expenses. In 2018, our SRSP program will expand as we partner with shelter volunteers to provide funding for animals at Montgomery County Animal Control who have medical needs that would lead to euthanasia for an otherwise adoptable animal. MCAC does not have funding for extraordinary medical treatment for animals in their shelter. We will use our volunteer network to identify animals suitable for the program and coordinate medical care at one of our veterinary partners; that care will then be paid for through our SRSP funds. Foster Homes for Dogs and Cats (FOSD and FOSC) Description Our foster homes provide care for dogs, puppies, cats and kittens entered in the HSCMC Foster Care Program. These care givers train the pets, socialize them, provide rehabilitation time if needed due to injury or abuse, and generally give them love and attention until a suitable adopter is found. The animals are all given blood tests to detect illnesses, dewormed, given vaccinations and spayed or neutered if of age, prior to their adoption. Any illnesses or injuries are also treated. 21 cats and 52 dogs were adopted in 2011; 19 cats and 33 dogs were adopted in 2012; 21 cats and 33 dogs were adopted in 2013; 17 cats and 38 dogs were adopted in 2014; 56 cats and 35 dogs were adopted in 2015; 96 cats and 23 dogs were adopted in 2016; and 134 cats and 43 dogs were adopted in 2017. We also work with Montgomery County Animal Control to pull adoptable animals from their high-kill shelter into our foster home program. Budget 8,000 Category Animal-Related, General/Other Animal Protection & Welfare Population Served Families,, 7
Speakers Programs Description The HSCMC provides pet care and behavior information at more than 3 dozen outreach events annually. The HS also visits with young children's groups, schools, day cares and the like, to teach them how to be safe around dogs (dog bite prevention classes). Speakers also give presentations to various civic organizations such as the Civitans, Rotary, Kiwanis, on the details of animal welfare issues, their impact, and solutions for the community. Budget 150 Category Population Served Animal-Related, General/Other Animal Protection & Welfare, Adults, Children Only (5-14 years) 8
Governance Board Chair Board Chair Ms. Courtney Berlyak Company Affiliation Sango Village Florist Term Oct 2015 to Oct 2019 Email berlyak3@yahoo.com Board Members Name Affiliation Status Ms. Courtney Berlyak President Sango Village Florist Voting Ms. Stacey R. Hopwood Secretary / Treasurer Ms. Sarah King Alternate Legal Advisor Ms. Nicole O'Connor Board Member Judge Charles Smith Legal Advisor Montgomery County Veterans Service Org. Clarksville City Judge Charles Smith Office City of Clarksville Judge Voting NonVoting Voting NonVoting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 5 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 1 Female 4 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 0 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development Yes Percentage Making Monetary Contributions 50% 9
Percentage Making In-Kind Contributions 90% Constituency Includes Client Representation No Number of Full Board Meetings Annually 12 Standing Committees Board Development By-laws Nominating Finance Risk Management Provisions Commercial General Insurance Commercial General Liability Directors & Officers Policy Workers Compensation & Employers' Liability 10
Management Executive Director/CEO Executive Director Ms. Amy I. Shaver Term Start Sept 2003 Email humanesociety@clarksville.com Experience Amy is in charge of the day-to-day operations for the entire organization to include the clinic and supports the Board in monitoring the overall financial and emotional health of the HSCMC. Ensures that the HSCMC is meeting its goals and mission according to the Board directives, policies, procedures and bylaws. Delegates duties as needed to achieve organization goals and oversees support staff to ensure individual duties are being completed. She is expected to provide leadership, direction and discipline when necessary. Will manage and diffuse staff interpersonal issues. Will serve as point person for the dissemination of information from the Board to the staff within the HSCMC office and clinic. She is the public relations spokesperson for the HSCMC. Maintains personnel files (I-9s, training, discipline, reviews, etc.). Tracks employee time off; oversees and verifies staff payroll for the Board and the bookkeeper. Maintains employee handbook and updates as necessary. Checks and responds to HSCMC email account and Facebook account daily. Collects HSCMC mail from post office box a minimum of 3 times per week and processes and distributes for action in a timely manner Provides regular performance reviews. Verifies policies in administrative manuals are followed and updated as needed. Ensures proper procedures are in place for animal handling, disease control, and patient care. Ensures staff is using their time efficiently and effectively. Oversees the veterinarian and clinic staff and ensures that the clinic has proper working equipment as well as seeing to the maintenance of the building and grounds. Monitors that the office manager is ordering all of the supplies needed for clinic and office. Works with veterinarian and office manager to ensure that the clinic is in compliance with all regulations and codes. Actively supports associate staff and volunteers, and promotes the development of skills related to the advancement of our goals and mission. Staff Full Time Staff 5 Part Time Staff 2 Volunteers 425 Contractors 0 Retention Rate 94% Plans & Policies Does the organization have a documented Fundraising Plan? Under Development Does the organization have an approved Strategic Plan? Under Development Number of years Strategic Plan Considers 5 In case of a change in leadership, is a Management Succession plan in place? No Does the organization have a Policies and Procedures Plan? Under Development 11
Does the organization have a Nondiscrimination Policy? Under Development Does the organization have a Whistle Blower Policy? Yes Does the organization have a Document Destruction Policy? No Awards Awards Award/Recognition Organization Year Mayor's Certificate of Appreciation Montgomery County Government 2011 Senior Staff Mrs. Amy Shaver Executive Director Title Experience/Biography Executive Director Amy Shaver has experience in newsletter editing, foster home and adoption operations and other aspects of animal rescue administration. As HS Executive Director, she is responsible for managing volunteers, the HS website, HS Facebook pages, the petfinder adoption website, the quarterly newsletter, and supervise the adoption and foster home operations. Ms. Michelle Harris Office Manager Title Office Manager Experience/Biography Ms. Ginger Scott Programs Assistant Title Adoption Coordinator/Programs Assistant Experience/Biography 12
Financials Fiscal Year Fiscal Year Start Jan 01 2018 Fiscal Year End Dec 31 2018 Projected Revenue $250,840.00 Projected Expenses $373,925.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Fiscal Year 2017 2016 2015 Total Revenue $250,323 $364,912 $236,830 Total Expenses $318,859 $201,571 $153,457 Revenue Sources Fiscal Year 2017 2016 2015 Foundation and Corporation $0 $0 $0 Contributions Government Contributions $5,000 $7,500 $7,947 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $5,000 $7,500 $7,947 Individual Contributions $218,823 $309,468 $172,847 Indirect Public Support $0 $1,451 $3,483 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $385 $657 $102 Membership Dues $0 $0 $0 Special Events $25,388 $45,431 $52,451 Revenue In-Kind $0 $0 $0 Other $727 $405 $0 13
Expense Allocation Fiscal Year 2017 2016 2015 Program Expense $286,684 $179,749 $135,486 Administration Expense $32,175 $21,822 $17,971 Fundraising Expense $0 $0 $0 Payments to Affiliates -- -- $0 Total Revenue/Total Expenses 0.79 1.81 1.54 Program Expense/Total Expenses 90% 89% 88% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Fiscal Year 2017 2016 2015 Total Assets $452,073 $526,397 $328,379 Current Assets $215,312 $302,057 $151,463 Long-Term Liabilities $121,102 $127,404 $132,248 Current Liabilities $5,919 $5,405 $1,078 Total Net Assets $325,052 $393,588 $195,053 Short Term Solvency Fiscal Year 2017 2016 2015 Current Ratio: Current Assets/Current Liabilities 36.38 55.88 140.50 Long Term Solvency Fiscal Year 2017 2016 2015 Long-Term Liabilities/Total Assets 27% 24% 40% Top Funding Sources Fiscal Year 2017 2016 2015 Top Funding Source & Dollar Amount Contributions, Gifts Contributions, Gifts, Contributions, Gifts and Grants $218,823 and Grants $309,468 and Grants $172,847 Second Highest Funding Source & Dollar Fundraising Revenue Fundraising Events Fundraising Events Amount $25,388 $45,431 $52,451 Third Highest Funding Source & Dollar Amount Government Grants $5,000 Federated Campaigns $1,451 Government Grants $7,947 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 Capital Campaign Raised-to-Date Amount $0.00 as of 0 Capital Campaign Anticipated in Next 5 Years? Yes State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires June 2018 Registration No 0 GivingMatters.com Financial Comments Financials taken from the 990. 990 was prepared by Accurate Inc. Comments provided by Kathryn Bennett 9/27/18. 14
Created 04.09.2019. Copyright 2019 The Community Foundation of Middle Tennessee 15