PAUL'S Clinic Inc. General Information Contact Information Nonprofit PAUL'S Clinic Inc. Address 369 Airport Road McMinnville, TN 37110 Phone (931) 668-2702 Fax 931 668-2703 Web Site Web Site Facebook Facebook Email paulsclinic@yahoo.com At A Glance Year of Incorporation 2005 Pauls Clinic, Inc. 1
Mission & Impact Statements Mission PAUL is an acronym for Prevent All Unwanted Litters and is a statement of our mission. We are dedicated to reducing the number of homeless animals by providing affordable spay/neuter for animals already in homes as well as animals in shelters and those taken in by rescue groups. We serve the following counties: Cannon, Coffee, DeKalb, Grundy, Van Buren, Warren, and White. We are striving to educate the public on the importance of spay/neuter, quality food and the 3-yr vaccination protocol. Background Pauls Clinic, Inc. has provided spay/neuter assistance since 2007. Our clinic opened in March of 2012 and as of 6/30/18 we have altered 10,237 pets for citizens in Warren and the 6 neighboring counties. We continue to seek funding through grants, donations and fundraisers so that we can provide assistance to anyone needing help. Pauls Clinic is important in this area of TN because we are the only low-cost clinics in any of the 7 counties we serve. Our goals are: 1. To reduce the number of homeless animals, unaltered animals being released from shelters, and unaltered animals being adopted out by local rescues. 2. Help educate the children in these counties about the importance of spay/neuter and general animal care. 3. Work with elected officials to get pet registration and spay/neuter ordinances in place. Impact Our top accomplishments for 2017 were: 1. Spay/Neuter of 1690 pets for low-income citizens. 2. Received grants to help low-income individuals have their pets altered. 3. Transported pets each month from Grundy and White counties to our clinic for surgery.4. Provided information on general pet care and the importance of the 3- year vaccination protocol. For 2018. 1. To alter 1,700 pets in order to reduce the overpopulation problem in our area. 2. To always provide quality service and to educate the public on the importance of spay/neuter and pet care. Provide $6 heartworm tests. 3. To stress the importance of the 3-yr rabies vaccination rather than the annual vaccination. Provide "mercury free" vaccinations.4. To continue successful fundraisers for our spay/neuter assistance program. Needs 1. Funding to support our spay/neuter assistance program.2. Help with local fundraisers. 3. Volunteers to help with trapping of feral cats.4. Volunteers to help encourage citizens to fix their pets. 5. To keep a veterinarian on staff for more than 1-1.5 yrs. Other ways to donate, support, or volunteer Donate via PayPal or GivingMatters through the links on the clinic website. Mail a check to Pauls Clinic 369 Airport Road McMinnville, TN 37110. Volunteer at the clinic. Must be 18 yrs of age or older. Call 931-668- 2702 to speak to someone about volunteering. Volunteers can help with laundry, cleaning, landscaping, sending out flyers, cleaning crates. We can occasionally use help trapping cats. Donate items needed at the clinic. See the donations page on our website Paulsclinicinc.com. Service Categories Primary Organization Category Animal Related / Veterinary Services Areas of Service Areas Served TN - Warren TN - Cannon TN - Coffee 2
TN - Dekalb TN - Van Buren TN - White Pauls Clinic is located in Warren County, but also serves Cannon, Coffee, DeKalb, Grundy, Van Buren, and White Counties. Board Chair Statement Having volunteered with a local Humane Society and then branched out into doing my own dog rescue for the past 15 years, I realized the need for a spay/neuter clinic. I sent over 2,800 dogs/pups to the New England states over the 15 yr period and during that time I learned a lot about their regulations. It did not take long to realize how much the South needs to do as far as animal issues are concerned. People in New England are willing to pay a significant fee to adopt a pup or adult dog that we are killing in shelters every day in the South. The sad fact is that Southerners can't rescue our way out of the mess we have created. What it will take for the South to "catch up" to the New England area is for us to take responsibility for our pets. We need pet registration, spay/neuter ordinances, limits on the number of pets each household can have, and education programs in the schools so our children will grow up with a different attitude than their parents have. These are the reasons why several of us worked to start Pauls Clinic. We know that we are making a difference in this area of TN by reducing the number of unaltered animals and by educating adults and children about the importance of spay/neuter and other animal related issues. Our success has been the alteration of 10,237 pets since our clinic opened in March 2012. Like every clinic, our greatest challenges will always be keeping a veterinarian on staff, funding and finding creative ways to stress the importance of spay/neuter so that people will take advantage of the opportunity to have their pets altered at our facility. CEO Statement Pauls Clinic is the only low-cost clinic in the seven counties we serve. We are providing a much needed service. We alter pets for citizens, rescues, shelters and animal control. We are trying to educate the public on the importance of spay/neuter as well as encourage rescues,shelters and animal control to never release an animal unaltered. We are also encouraging pet owners to research the new 3-yr vaccination protocol and the importance of holistic or good quality food. 3
Programs Programs Spay/Neuter of Dogs and Cats Description Our average cost/surgery is $50. If the client pays $10 that reduces our contribution to $40. If we assist with 2,000 surgeries/yr we would need $80,000 in funding. We offer vaccinations, heartworm tests, and feline combo tests. We advise clients about the 3-year vaccination protocol. There are no administrative costs. All donations and grants go for surgeries. Budget 40000 Category Population Served Short Term Success Animal-Related, General/Other Veterinary Services Poor,Economically Disadvantaged,Indigent, Elderly and/or Disabled, Aging, Elderly, Senior Citizens We should see a decline in the number of animals entering animal control or kill shelters. We should also see a decline in the number of animals that need to be rescued by local animal rescue groups. We would also hope to see a change in attitude and an increase in volunteer work being done by students as a result of our education program. Long term Success The goal is to reduce the number of homeless animals in these 7 counties. We will keep records of the animals that are spayed/neutered each year. We will compare the number of animals euthanized each year in kill shelters before our program started with the number being euthanized each year that our program is in operation. Program Success Monitored By We plan to do 40 surgeries/week for 50 wks each year. If this goal is met, we will consider this a success. We also expect to see a decline in the number of animals entering shelters and rescues. We will gather information from shelters in each county we serve and from rescue groups in the same counties and compare those numbers to the data we have now. Examples of Program Success With a grant we received in 2012 we were able to assist with s/n of 57 small dogs/cats for low-income citizens. The grant was for $2,175 and was spent in 2 months. We altered cats for citizens that had been on our waiting list for months thereby preventing more unwanted litters from being born. 4
Owned dogs and cats Description Category We received $38,000 in grants to help alter owned cats and dogs. Our average cost for the surgery is $50. Any co-pays are used to alter additional pets. Animal-Related, General/Other Veterinary Services Population Served General/Unspecified,, Short Term Success Long term Success Program Success Monitored By Examples of Program Success Sterilizing 1,500-2,000 pets/yr. Reducing the pet overpopulation problem through spay/neuter of owned and community pets. The number of spay/neuters done each year and the lower intake numbers reported by animal control. Animal control reporting that their number of intake is down and especially the number of intact pets taken in is lower. People saying they don't see stray dogs everywhere in their communities like they used to. Rescues not asked to take in as many litters as in past years. CEO Comments Our Board views opening this low-cost clinic as one of the most important things we have done to help reduce the number of animals euthanized each year in kill shelters. It is an opportunity to reduce the number of homeless animals in a humane manner. We know that rescue will never solve the pet overpopulation problem. We also know that shelters serve to enable citizens to continue to be irresponsible and will never do anything to actually reduce the number of animals needing homes. One of our challenges and opportunities is to help local citizens and elected officials realize that spay/neuter is the only humane way to solve this pet overpopulation problem. Securing funds to help low-income citizens alter their pets will always be a challenge we face. 5
Governance Board Chair Board Chair Ms. Villa Mai Mitchell D.A. Company Affiliation Lipscomb University Term June 2005 to June 2020 Email villamitchell@yahoo.com Board Members Name Affiliation Status Mr. John Hirsch Area Control Heat and Air Voting Mrs. Ruby Ellon Lowell Retired Voting Ms. Villa Mai Mitchell D.A. Lipscomb Univ. Voting Mrs. Barbara Stroud Retired Voting Board Demographics - Ethnicity African American/Black 1 Asian American/Pacific Islander 0 Caucasian 3 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 1 Female 3 Unspecified 0 Governance Board Term Lengths 5 Board Term Limits 4 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation No Number of Full Board Meetings Annually 2 6
Board CoChair Board CoChair Mrs. Ruby Ellon Lowell Company Affiliation none Term June 2005 to June 2020 Email rdiamondlowell@yahoo.com Standing Committees Program / Program Planning Risk Management Provisions Workers Compensation and Employers' Liability CEO Comments The clinic will actively seek new board members/advisers as we see the opportunity and need. The present officers are the founders and the only citizens in this area who have contributed to opening this clinic. Most in this area have expressed little interest in animal related matters. Our clinic just opened in 2012 so we have not worked on seeking new officers or board members at this time. 7
Management Executive Director/CEO Executive Director Term Start June 2005 Email Ms. Villa Mai Mitchell D.A. villamitchell@yahoo.com Experience No experience as director of a clinic. Work in rescue for 14 years and serving on the Humane Society Board are the only animal related experiences. Professional experience - teacher at Lipscomb Univ. for 40 yrs. Co-CEO Co-CEO Term Start June 2005 Email Ms. Ruby Ellon Lowell Paulsclinic@yahoo.com Experience Worked in rescue for 4 years. Worked in Dept. of Human Services for 15 yrs. An animal advocate. Staff Full Time Staff 0 Part Time Staff 6 Volunteers 4 Contractors 0 Retention Rate 75% Plans & Policies Does the organization have a documented Fundraising Plan? Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers 2 When was Strategic Plan adopted? May 2012 In case of a change in leadership, is a Management Succession plan in place? No Does the organization have a Policies and Procedures Plan? Does the organization have a Nondiscrimination Policy? Does the organization have a Whistle Blower Policy? No 8
Does the organization have a Document Destruction Policy? No CEO Comments We always face the challenge of replacing a vet tech or veterinarian because of being located in such a rural area. Having a list of relief veterinarians and vet techs has been a challenge because of our location. We consult vet tech schools and vet schools when looking for staff. We also consult with other spay/neuter clinics. 9
Financials Fiscal Year Fiscal Year Start Jan 01 2018 Fiscal Year End Dec 31 2018 Projected Revenue $130,000.00 Projected Expenses $12,500.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $159,714 $149,687 $82,283 Total Expenses $136,221 $148,601 $105,057 Revenue Sources Foundation and Corporation $17,500 $15,000 $10,000 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $30,273 $14,650 $14,053 Indirect Public Support $0 $0 $0 Earned Revenue $111,941 $120,037 $58,230 Investment Income, Net of Losses $0 $0 $0 Membership Dues $0 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 10
Expense Allocation Program Expense $136,221 $148,601 $84,044 Administration Expense $0 $0 $21,013 Fundraising Expense $0 $0 $0 Payments to Affiliates -- $0 $0 Total Revenue/Total Expenses 1.17 1.01 0.78 Program Expense/Total Expenses 100% 100% 80% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $21,351 $20,453 $16,677 Current Assets $21,351 $20,453 $16,677 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $22,595 $19,905 Total Net Assets $21,351 ($2,142) ($3,228) Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- 0.91 0.84 Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount Program Revenue $111,941 Program Revenue $120,037 Program Revenue $58,230 Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Contributions, Gifts and Grants $30,273 Foundations and Corporations $17,500 Foundations and Corporations $15,000 Contributions, Gifts and Grants $14,650 Contributions, Gifts, and Grants $14,053 Foundations and Corporations $10,000 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Campaign Purpose N/A Capital Campaign Goal $0.00 Capital Campaign Anticipated in Next 5 Years? State Charitable Solicitations Permit TN Charitable Solicitations Registration - Expires June 2019 Organization Comments We will always face the challenge of replacing any vet that leaves because of our rural location. We even have a difficult time hiring relief vets to fill in because we are not near any major cities. Because of our location we 11
pay our vet more for each surgery than most clinics do. GivingMatters.com Financial Comments Financials taken from 990. 990 was prepared by Craig Hendrix Tax and Management. Comments provided by Kathryn Bennett 6/29/18. Created 04.07.2019. Copyright 2019 The Community Foundation of Middle Tennessee 12