The Pickaway County Board of Commissioners met in Regular Session in their office located at 139 West Franklin Street, Circleville, Ohio on Tuesday, September 23, 2014, with the following members present: Mr. Jay H. Wippel; Mr. Harold R. Henson; and Mr. Brian S. Stewart. Brad Lutz, County Administrator, was also in attendance. Mike Struckman, Scioto wnship Trustee, and Amanda Plotts, of the Circleville Herald were in attendance for a portion of the morning session. Minutes Approved: Commissioner Stewart offered the motion, seconded by Commissioner Henson, to approve the minutes of September 16, 2014, with corrections. Payment of Bills: Commissioner Stewart offered the motion, seconded by Commissioner Henson, to adopt the following Resolution: BE IT RESOLVED, that the bills have been found to be properly filed and their respective vouchers shall be cross-referenced to the approving pages dated September 24, 2014, in the Commissioners Voucher Journal, the date in which checks will be cut; then, BE IT FURTHER RESOLVED, that the Board of Pickaway County Commissioners orders the Auditor of Pickaway County, Ohio, to draw her warrant on this entry in the amount of $192,682.68 on the County Treasurer to satisfy the same. Fiscal Specialist Report: The following is a summary of the report provided by Erica Tucker, Fiscal Specialist: Bio-Screenings: The appointment times for employees to participate in the new bio-screenings are beginning to fill up. Hello Happy Campaign: Information was provided about the Hello Happy Campaign that builds on the Franklin County s Healthcare Consortiums Thrive-On program for employees to participate in challenges related to healthier living. Employees can earn points for participating in the various challenges in an effort to receive a $100 gift card provided by the consortium. Emergency Management Agency Report: The following is a summary of the report provided by Dave Conrad, EMA Director: Laurelville Emergency/rnado Siren: The Laurelville siren will be operating on the VHF frequency system this week. 1
APCO Training: Mr. Conrad is still waiting to hear from the five surrounding counties regarding interest in participating in APCO telecommunicators classroom training the county would like to host. Ohio EMA Grant Monitoring: Last week s monitoring of the county s EMA grant went well overall. The results are expected to be received from the Ohio EMA office in about 30 days. EmergiTech Meeting: Mr. Conrad attended the EmergiTech meeting at the City of Circleville s dispatch center regarding true redundancy; however he missed the first ½ hour of the meeting due to the grant monitoring held earlier in the day. Pickaway County Fire Fighters Association meeting: Mr. Conrad attended the Pickaway County Fire Fighters Association meeting last week and updated those in attendance about the VHF emergency/tornado siren project. Run Card Workshop: A run card workshop will be held at the Circleville Fire Department with representatives from EmergiTech and the county s fire chiefs on Wednesday, September 24 th. Allocation of July Sales Tax Collections: Commissioner Stewart offered the motion, seconded by Commissioner Henson, to allocate the July 2014 Sales Tax collections in the following manner: 27,659 to 401.000.4121 Capital Improvements (4%) 663,825.82 to 101.0000.4121 General Fund (96%) Travel Authorization Addendum Approved: The Commissioners signed an out-of-county Travel Authorization for a Job & Family Services employee to attend an IV-D Contracts training session to be held in Columbus at the total probable cost of $36.00. Ohio Public Works Commission Grant Draw Disbursement Request #1 Signed for the Orr Road Bridge/Canal Road and Marcy Road Resurfacing Project: Commissioner Henson offered the motion, seconded by Commissioner Stewart, authorizing Commissioner Wippel to sign Disbursement Request No. 1 to the Ohio Public Works Commission in the amount of $12,253.70 for reimbursement of payment to Lindsey Precast, Inc. related to project entitled Orr Road Bridge/Resurfacing Canal Road and Marcy Road Project, No. CQZ04. FY2013 CDBG Status Report Signed: 2
After reviewing the Status Report for Grant No.: B-F-13-1CH-1 that was prepared by Bob Berquist, the county s FY2013 CDBG consultant, Commissioner Henson offered the motion, seconded by Commissioner Stewart, authorizing Commissioner Wippel to sign the report that will be submitted to the Office of Community Development. Pitney Bowes Global Financial Services Agreement Signed For a Desktop Mailing System for the Pickaway County Building Department: Commissioner Stewart offered the motion, seconded by Commissioner Henson, authorizing Commissioner Wippel to sign the Pitney Bowes Global Financial Services Agreement, Contract #043012- PIT, in the amount of $79.40 per month, billed on a quarterly basis in the amount of $239.20, for a DM125 desktop mailing system for the Pickaway County Building Department. New Countywide Communication Systems Coordinator Job Description Signed: Commissioner Wippel signed the job description for the Countywide Communication Systems Coordinator, which was previously signed by m Swisher, who holds the position. Pickaway County Memorial Airport FAA Grant Agreement Signed: After reviewing the U.S. Department of Transportation, Federal Aviation Administration s AIP Grant Agreement No. 3-39-00002-013-2014 for the Pickaway County Memorial Airport, Commissioner Stewart offered the motion, seconded by Commissioner Henson, authorizing Commissioner Wippel to sign the grant agreement. The FAA grant provides $73,800 to the local Airport Authority to rehabilitate the runway, taxiway, apron, and T-Hangar access road. The Airport Authority is providing $8,200, for a total of $82,000 for the project. Travel Authorization Approved For County Treasurer: Commissioner Henson offered the motion, seconded by Commissioner Stewart, to approve the Travel Authorization at the probable cost of $590 for Ellery Elick, Pickaway County Treasurer, to attend the County Treasurer s Association of Ohio conference that will be held November 18 20, 2014, at the Marriott Tuttle Crossing. 3
County Administrator Report: The following is a summary of the report provided by Brad Lutz, County Administrator: Invoices for Sheriff Department Vehicles: Copies of the invoices for the two 2015 Ford Explorer Utility Police Interceptors for the Pickaway County Sheriff s Department at the cost of $25,471 each approved by the Commissioners earlier this year were reviewed. The up-fitting of the vehicles is essentially complete. Public Records Request Completed: The summary of a large public records request that was completed, provided to, and paid for by the requester was reviewed. MORPC/CHIP Program-Clyne File: The county received the complete file from the Mid-Ohio Regional Planning Commission (MORPC), including various before and after photographs, for Jeffrey A. & Wilma A. Clyne related to rehabilitation work that had been done to their home with FY2011 Community Housing Improvement Program (CHIP). MORPC was the grant administrator for the FY2011 CHIP program. Just under $30,000 of rehab work was initially done to the Clyne s home and an additional $18,000 worth of work to fix issues left by the initial contractor, which paid for the additional work, done by a second contractor. Sometime during the additional work, the Clynes became very angry and ordered the contractor off of the property and essentially held the contractor s tools hostage for a period of time. Materials that were left by the second contractor still remain at the Clyne s property. Mrs. Clyne met with the Commissioners several weeks ago related to what she said are lingering issues that she and her husband feel have not been resolved. The top three issues she spoke of was doors she said were hung backwards; egress and ingress windows in a basement bedroom that are too high; and the identifying stickers had been removed from HVAC system that was installed. There are pictures of the unit that show the stickers and it was inspected and sign-off on by PICCA, which was contracted by the county to perform such inspections for the CHIP program. Mr. Lutz pointed out that the basement windows meet the Ohio Building Code requirements for existing buildings. After discussing the matter, the Commissioners determined that the home was significantly improved and the county considers the issues raised by the Clynes are cosmetic, as does MORPC, and a letter will be written to inform the Clynes of their decision not to appropriate further funds to the project. Concrete Quote: Dynahoe has been requested to provide a quote for concrete replacement at the bottom of the Courthouse steps. Memorial Hall/Tuck Pointing: A quote for tuck pointing to be done at Memorial Hall has been requested from Tyevco, Inc., the company that previously performed tuck pointing work on the building. Punch List for Basement of Building House by County Engineer: The county s Maintenance Department has been requested to provide a punch list of renovation items for the basement of the building that houses the County Engineering Department to make the area conducive for potential office space. Shred-It Day for County Documents: The Shred-It document shredding truck will be here to shred more than 20 boxes of county documents on September 24 th. Call Regarding Proposed Multi-Purpose Building on Fairgrounds: Mr. Lutz stated that he received a telephone call last week from a company that posts construction jobs online and an inquiry was made about the construction of the multi-purpose building proposed by Sportsmen s, Inc. Mr. Lutz informed the person that the project is still in the planning phase and is nowhere near being let out for bid; however, the company will be informed should this occur. Sportsmen s Extravaganza: It was reported that the Sportsmen s Extravaganza that was held September 20 th was very well attended. The Sportsmen, Inc. intend to use the proceeds from the extravaganza that has been collected over the years to have a multi-purpose building constructed that would ultimately be deeded over to and operated by the Pickaway County Agricultural Society. City of Circleville Historical Committee Meeting: Mr. Lutz will be attending a City of Circleville Historical Committee meeting with representatives of Roundtown Players regarding the temporary sign that will be displayed during productions. 4
Terminix/Memorial Hall: Terminix will begin the process of eradicating the bats in the attic of Memorial Hall. Meeting with Sheriff Regarding 2014 Cost Overruns: Sheriff Robert Radcliff contacted Mr. Lutz to inform him that he will be scheduling a meeting with the Commissioners next Tuesday, September 30 th, in reference to the letter they sent regarding the PCSO spending overruns and how he intends to address the matter. So far this year, the department is on pace to overspend $268,532, particularly in the area of employees compensation. Mr. Lutz also reported the plans that are in process to address the diesel tank that is leaking at the PCSO. Govdeals.com: A 1998 Ford Explorer with 185,655 miles that was utilized by the Pickaway County Engineering Department will be placed on the govdeals.com website with a $1,000 minimum and $50 bid increments. Bureau of Motor Vehicles: Mr. Lutz informed the Commissioners that the Pickaway County Deputy Registrar, spoke with him regarding his desire to remain open after normal business hours during Pumpkin Show, with the exception of Saturday. The BMV is housed in the front area of the Pickaway County Annex located on West Main St. and only the front entry door of the building would be unlocked while the BMV remains open. Mr. Lutz essentially granted the request provided the remaining portion of the building, including the public restrooms, not be accessible to the public. The county s maintenance supervisor has been given approval to purchase a heavy duty lock set for the public restrooms that will be keyed the same the as key to the private restrooms. Discussion was held about obtaining a significant barricade that will prevent people from entering the other areas of the building, and that the Commissioners reserved the right to cancel the BMV being open after hours during that week. In-house Custodial Staff: While it was reported that the county s newly implemented custodial staff is doing well and has received good comments, a part-time custodian has turned in her 2-week notice and applications previously received will be reviewed. Meeting with Dog Warden Regarding Proposed Changes to Pit Bull Adoption Policy: Marc Rogols, Pickaway County Dog Warden, met with the Commissioners to request their reconsideration of a change to the adoption policy for dogs commonly referred to as a Pit Bull or a part Pit Bull. The Wright-Poling/Pickaway County Dog Shelter has a standing policy that no dogs commonly known as Pit Bulls or part Pit Bulls will be adopted directly from the county s Dog Shelter by members of the public, instead Pit Bulls or part Pit Bulls are transferred to rescues and can be adopted through those organizations. Earlier this year, Mr. Rogols submitted a proposal to the Commissioners requesting a change in the Pit Bull non-adoption policy, which was subsequently denied. day, he provided a detailed written report related to several factors for a change to the non-adoption policy. Mr. Rogols stated that he feels this change in the adoption is necessary for the economics and performance of the dog shelter. He explained that one of the dog shelter s female part Pit Bull was transferred to a rescue in July after being picked up by the dog shelter as a stray in June and it was not known at that time that the dog was pregnant. After he leaves this meeting, Mr. Rogols said that he will be picking up 10 part Pit Bull puppies from the rescue foster parent. There are already 6 part Pit Bulls being boarded and the number of part Pit Bulls awaiting transfer to a rescue will reach desperation levels. It was also mentioned that the number of redemptions in general is at an all-time low at the shelter, as is for other dog shelters and rescues. Mr. Rogols said the dog shelter s current policy states that Pit Bulls or part Pit Bulls will only be transferred to rescues; however, the dog shelter has never had a pure bred American Pit Bull Terrier. He said there are 30 breeds of a mix and the breed s lineage is now so corrupt that some people do not even think the pure American Pit Bull Terrier breed still even exists. The 10 puppies that will be picked up today is from a mother that is part Pit Bull, meaning its ancestry incorporates all 30 of the mixed breeds. The mother will also be coming back to the shelter which has shown signs of aggression and will probably be euthanized. Mr. Rogols said that the puppies; therefore, will be 2 generations, possibly more, away from the Pit Bull. It was explained that when dogs come into the shelter, a breed has to be labeled for each one and at times that can be subjective. He said for part Pit Bulls, you know the ancestry is there because of the dog s appearance, being a triangle-shaped head due to the muscular structure in the jaw. Mr. Rogols said that every day, and 3 just yesterday, someone comes into the shelter wanting to adopt one of the part Pit Bull dogs and he tells them that the dog shelter is waiting for transfers to a rescue. He said that the shelter has a very good assessment process they go through before any dog is adopted out to the public. He also 5
mentioned that he proposes that all part Pit Bulls be micro-chipped which will allow the ability to trace the dogs. Mr. Rogols said that after a dog has met the mandatory 72 hour holding period for its owner to redeem it, the dog is evaluated. The evaluation is a series of tests and if the dog fails any one of them, or shows any type of aggression, the dog will not be allowed to be allowed to be adopted and will more than likely be ultimately euthanized. Mr. Rogols said that he does not take euthanasia lightly, and he is very proud that the shelter has reduced its euthanasia rates to 1.5%, but he always errs on the side of caution and he is not afraid to take the action if a dog has been determined aggressive. This brought Mr. Rogols to mention a non-uniformity in the Ohio Revised Code about owners that want to redeem their dog, no matter what the breed, that may have shown aggressive tendencies and the law dictates that the shelter has to redeem the dog to its owner. He also mentioned that there are 17 dog bites on record this year. Of the 17 incidences, 3 involved part Pit Bulls, 2 involved German Shepherds, and 2 involved Jack Russell Terriers, and the remaining incidences involved various other breeds; therefore, Mr. Rogols pointed out that these occurrences are not breed-specific. Mr. Rogols stated that out of 6800 dog tags that were sold in Pickaway County, approximately 8% are tagged and registered as Pit Bull mix and the rescue transfers have declined due to space, causing a financial issue for the dog shelter to board, feed, and care for the dog while waiting to be transferred. When asked how many part Pit Bulls have been transferred to rescues this year, Mr. Rogols stated approximately 30 out of 40 dogs. In talking about Mr. Rogols request and submitted report of many surrounding county dog shelters that allow adoption of Pit Bulls, Commissioner Stewart said that it was a very good report; however, he is encouraged that the county s dog shelter transfers these dogs to rescues and while he understands that sometimes this may take a while, this is not a case of 10 puppies being euthanized tomorrow. He said that the topic is very controversial and sometimes it s a matter of who adopts the dog and the reason they adopt these types of dogs. Mr. Rogols stated that this is one of the reasons he wants to implement mandatory micro-chips to trace these dogs. Commissioner Stewart went on to say that he appreciates Mr. Rogols concern of dollars and cents for the dog shelter; however, 30 part Pit Bulls at $40 each for adoption equates to $1,200 in lost revenue, but is not an expense, and that the policy to not adopt out part Pit Bulls has not been based on the shelter s economics. Commissioner Stewart stated that at this point is he not necessarily willing to change the policy based on one dog. After discussing the matter further at length, the Commissioners informed Mr. Rogols that he provided a very good report; however, they would like to take some additional time consider the request and no decision was made at the time. They also thanked Mr. Rogols for the excellent job that he and his staff performs at the county s dog shelter. Supervisory Duties of Pickaway County Building Department Assumed by Assistant County Administrator: Due to the supervisory duties that April Dengler, Assistant County Administrator, is assuming from the Chief Building Official (CBO) related to the Pickaway County Building Department, Commissioner Stewart offered the motion, seconded by Commissioner Wippel, authorizing a $0.50 per hour pay increase for Ms. Dengler, effective September 24, 2014. Appropriations Approved: Commissioner Stewart offered the motion, seconded by Commissioner Henson, to approve the following requests for the APPROPRIATION OF FUNDS: 6
1,500 to 101.1105.5703 Contingencies 19,000.99 to 101.1105.5703 Contingencies 2,000 to 101.1105.5703 Contingencies Transfers Approved: Commissioner Stewart offered the motion, seconded by Commissioner Henson, to approve the following requests for the TRANSFER and RE-APPROPRIATION OF FUNDS: 12,564 from 201.3006.5501 Engineer-Equipment 201.3006.5527 Engineer-Equipment/Materials/Supplies/Repairs 5,000 from 20l.3006.5506 Engineer-Contract Projects 201.3007.5401 Engineer-Contract Services 7,000 from 201.3007.5495 Engineer Equipment-Lease/Rental 201.3007.5401 Engineer-Contract Services 7,000 from 201.3006.5506 Engineer-Contract Projects 201.3007.5506 Engineer-Contract Projects 1,500 from 101.1105.5703 Contingencies 101.1102.5527 Maintenance-Vehicle Expenses 19,000.99 from 101.1105.5703 - Contingencies 101.1112.5405 Professional Services 2,000 from 101.1105.5703 Contingencies 101.1101.5501 - Equipment Weekly Dog Warden Report Filed: The weekly report for the Wright-Poling/Pickaway County Dog shelter was filed for week ending September 20, 2014. A total of $368 was reported being collected as follows: $120 in adoption fees; $18 in boarding revenue; $60 in sale of tags; $60 in redemptions; $40 in private donations; $30 owner turn-ins; $40 owner turn-in euthanasia. 7
Three (3) dogs were adopted; and no (-0-) dogs were euthanized initiated by the Dog Shelter. No firearms were discharged. With there being no further business brought before the Board, Commissioner Stewart offered the motion, seconded by Commissioner Henson, to adjourn. Voting on the motion was as follows: Commissioner Wippel, yes; Commissioner Henson; yes. Commissioner Stewart; yes. Voting No: None. Motion carried. Jay H. Wippel, President Harold R. Henson, Vice President Brian S. Stewart BOARD OF COUNTY COMMISSIONERS 8