EUROPEAN UNION The European Union IPA 2013 programme for Kosovo KOSOVO TECHNICAL ASSISTANCE FOR THE ANIMAL HEALTH DEPARTMENT OF THE KVFA AND THE FOOD AND VETERINARY LABORATORY (KOSOVO) REF: EuropeAid/133795/DH/SER/XK Deliverable 1.2 Proposal for reform of the structure, management and job allocation of the Directorate of Animal Health and Welfare February 2016 Consortium Agrotec SpA / IZSVe / NIRAS 1 / 36
This document has been produced with the financial assistance of the European Union The contents of this publication are the sole responsibility of the author / contractor / implementing partner and are in no way be taken to reflect the views of the European Union. Consortium Agrotec SpA / IZSVe / NIRAS 2 / 36
1.1 Restructuring of the DAHW A draft organogram was produced for restructuring of the DAHW following discussions with the Head of the DAHW, Chiefs of Sectors and reviewing the Annual Report 2015, Work Plan 2015 and National Annual Plan for Control of Animal diseases 2015. Each sector within the DAHW was looked at in turn and the major outputs for each sector were identified under Deliverable 1.1. A gap analysis (see deliverable 1.1) was then carried out to identify the deficiencies within the present structure of the DAHW and a new draft structure proposed to strengthen the organisation and to comply with the newly agreed EU Regulation on Animal Health proposal 2013. The EU Regulation on Animal Health under Article 57 states an Epidemiological Enquiry must be completed by M.S after outbreak of a listed disease. As highlighted under deliverable 1.1 the Animal Health Sector requires a qualified epidemiologist to design and implement disease surveillance and reporting systems. The setting up of an Epidemiology Sector within the structure of the DAHW should in the future, with adequate support and training be able to fulfil this function. The present structure has five vacant positions with two of these positions allocated to the new Feed Sector. No new positions will need to be found, since the vacant posts can be moved to the appropriate sector. Within the proposed Epidemiology Sector one post will need to be established for a Chief of Sector who should be an Epidemiologist. The present positions for the Epidemiologist and the two data entry persons can move across from the Animal Health Sector to the Epidemiology Sector. One of the vacant posts should be used under the Animal Health Sector for a veterinarian for disease control in poultry, bees and fish. In the present structure for Veterinary Medicinal Products and Animal Welfare have a Chief of Sector and two positions below them for veterinary officers, which are presently vacant. Based on a review of outputs for these sectors and the Annual Report 2015 of activities accomplished by each of the sectors, the workload within the Veterinary Medicinal Products sector is sufficient for a Chief of Sector and one officer and the Animal Welfare Sector requires only a chief, as the welfare legislation should be enforced at field level by the Veterinary inspectors. Consortium Agrotec SpA / IZSVe / NIRAS 3 / 36
DRAFT PROPOSED ORGANOGRAMME FOR ANIMAL HEALTH AND WELFARE DIRECTORATE ANIMAL HEALTH ANIMAL HEALTH and WELFARE AND WELFARE D DEPARTMENT DIRECTORATE Animal Health (Chief) I & R (Chief) Epidemiology (Chief) Animal Welfare (Chief) Veterinary Medicinal Products (Chief) Animal Feeds (Pending) Disease Control I&R Epidemiologist Vacant Vacant Contingency Data x2 Data Poultry, bees & fish Systems Administrator Data Note: KFVA has an overall Legislation Directorate which is under office of the CVO. AHWD therefore does not have a separate legislation sector Consortium Agrotec SpA / IZSVe / NIRAS 4 / 36
2.0 OUTPUTS The proposed new structure will assist in enabling the DAHW to streamline its functions and rationalise its allocation of responsibilities to the appropriate sector to deliver measurable outputs and not just activities. 2.1 Animal Health Sector Outputs National Plan An agreed plan for Kosovo for disease control over the next 3 to 5 years. The plan identifies priorities, objectives and goals with sufficient flexibility to adapt to change. The plan should include an economic assessment of disease interventions and involve active discussions with stakeholders. Standard Operating Procedures (SOPs) SOPs are a set of instructions that should be written for each disease to be controlled and include: implementation processes monitoring of the implemented actions evaluation and verification of the process record keeping, including information systems and data management Contingency Plans A co-ordinated approach to design and implementation of plans for controlling outbreaks of animal diseases listed as high priority. Operations Manuals Detailed procedures to be followed during outbreaks including checklists e.g. biosecurity, culling, disinfection Simulation exercises Desk and filed simulation exercises (at least one per year) Data Base For Private Veterinarians Information including name, address, qualifications with name of institute and dates attended and present job position. 2.2 I&R Sector Outputs Policy and strategy for National I&R system. Regularly up-dated data base for I&R and animal movements including farm registration. Consortium Agrotec SpA / IZSVe / NIRAS 5 / 36
2.3 Epidemiology Sector Outputs Responsibilities with data inputs required and information outputs and frequency Responsibility Data input Information output 1. Disease report data collation and analysis Disease report database Immediate notification of notifiable disease reports through automated e-mail alerts Quarterly summary reports including maps Annual reports with maps and trend data and specific analysis of highlighted issues 2. Analysis of laboratory investigations 3. International disease outbreak notification (under the supervision of the CVO) Submissions and test results From disease reports and lab confirmations 4. Outbreak investigation Outbreak investigation missions for confirmed notifiable disease outbreaks and exceptional disease events by NVEU team working with Regional vets 5. Risk analysis Qualitative data on hazard identification and analysis of risk and consequences of introduction, spread and 6. International disease outbreak intelligence gathering and reporting ( Horizon scanning ) 7. Structured surveys on specific relevant disease problems 8. Disease prevention and control strategy advice for policy makers maintenance Disease reports from ADNS, OIE, Promed etc. Results from statistically valid surveys designed by the NVEU Local and international data and reports on disease control strategies combined with local situation 9. Liaise with Public Health Data exchange from disease reports and lab confirmations 10. Training of field veterinarians in disease recognition, reporting, sampling and preliminary investigation 11. Collaborate in and contribute to the production of public awareness campaigns Annual work plan, Training Needs Analysis Disease control strategies, disease outbreaks Monthly summary of samples and results, including maps Annual reports with trend data, including maps Immediate disease reports to OIE WAHIS and EU ADNS as required Six monthly and annual reports to OIE As required, usually for each outbreak Annual update of risks and ad hoc reports as required Weekly summary reports with original report source for outbreaks of particular interest to the CVO Specific reports As required and an annual policy review for each disease under official control programs Reports analysing link between human and livestock diseases to indicate possible areas of intervention Training programme and training reports Technical information for leaflets, posters, TV campaigns, educational materials Consortium Agrotec SpA / IZSVe / NIRAS 6 / 36
2.4 Animal Welfare Sector Outputs National Policy The policy is developed through consultation with farmers, veterinarians and welfare organisations. Outlines clear principles for improving welfare standards for animals by enhancing knowledge of key stakeholders and consumers. National Strategy A document which clarifies roles and responsibilities and processes with SOPs for upholding and enforcement of Animal Welfare Legislation that complies with EU regulations and guidelines. Codes of good practice Prepare and publish codes of good practice with respect to the welfare of animals for agricultural purposes. 2.5 Veterinary Medicinal Products Sector Outputs Database List of medicinal products that are licensed for sale in Kosovo List of registered outlets selling medicinal products, with updated information on stock held, sales, to whom and for what use. Database of licensed imports with products, date, quantity and importer Standard Operating Procedures SOPs developed for enforcement of regulations for labelling, use and withdrawal periods and adverse reaction reports. Subsidiary Act/ Administrative Order Additional Administrative orders written to ensure compliance of Veterinary Medicinal Products with EU legislation e.g. labelling/instructions for use of veterinary medicinal products in Albanian, Serbian and English. 2.6 Animal Feeds Sector Outputs Data Base Data base to contain updated information on: licensed imports with products, date, quantity and importer feed licensed for sale in Kosovo licensed feed companies with data on feed bought and sold licensed traders with data on feed bought and sold licensed feed producers with data on feeds sold Consortium Agrotec SpA / IZSVe / NIRAS 7 / 36
Standard Operating Procedures SOPs developed for inspection of feeds at border posts, feed companies, feed traders and feed producers. Regulations Legislation on sale of animal feed harmonised with EU legislation on feed control. Consortium Agrotec SpA / IZSVe / NIRAS 8 / 36
3.0 Job Descriptions Draft job descriptions were written for each position within the proposed reformed structure of the DAHW. Each draft job description contains main tasks and outputs which correspond to the expected sector outputs listed in section 2.0. Presently the draft English versions of the job descriptions are being translated into Albanian. The draft job descriptions for the proposed reformed structure for the DAHW are shown below for each sector. Consortium Agrotec SpA / IZSVe / NIRAS 9 / 36
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DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Food and Veterinary Agency Head of Animal Health and Welfare Directorate KFVA Responsible for technical and administrative activities on control monitoring and surveillance of diseases for Directorate of Animal Health and Animal Welfare RESPONSIBLE TO: Chief Executive Officer KFVA RESPONSIBLE FOR: Direct: Chief of Animal Health Sector, Chief of I&R Sector, Chief of Animal Welfare Sector, Chief of Veterinary Medical Products Sector, Chief of Animal Feed Sector Indirect: Field Veterinary Inspectors MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Livestock sector Policy and reviews of strategy effectiveness. 2. Contribute to the development of effective rules and legislation for Animal Health based on EU, OIE and CODEX rules and legislation and ensure implementation of legislation. 3. Design and implement annual vaccination programmes and diagnostic research for combating and eradicating animal diseases. 4. Develop Annual Work Plan, budget and staffing requirements for Animal Health and Animal Welfare Directorate. 5. Develop and implement monitoring and evaluation programme for Animal Health and Welfare Directorate and Veterinary Inspectors involved in Animal Health field work. 6. Ensure compliance with legal framework for Animal Health, I&R, Animal Welfare, Veterinary Medicinal Products and Animal Feeds. 7. Design, operational planning and co-ordinate implementation of disease control strategies. 8. Receive and analyse statistical data on animal disease. 9. Ensure documentation and process for licensing/authorisation of veterinary medical products and biocides and monitoring their sale through registered outlets conforms to EU Legislation. 10. Prepare documentation and process for licensing and inspection of Private Veterinary Practitioners. 11. Ensure development of contingency plans and implementation. 12. Ensure implementation of legislation for import and export of live animals and livestock products and genetic material. Consortium Agrotec SpA / IZSVe / NIRAS 11 / 36
13. Prepare yearly report for OIE on incidence of animal disease in Kosovo. 14. Design, organise and monitor staff training programme for Animal Health and Welfare Directorate. 15. Represent the Government in terms of the whole range of animal health and welfare issues to the media, the public, stakeholders, especially the veterinary profession. 16. Liaise with other Government departments. 17. Liaise with the Chief Veterinary Officers of other countries. Outputs 1. Livestock sector policy and strategy based on risk assessments and effective control measures compliant with OIE and EU Legislation. 2. Rules and Legislation for Animal Health compliant with EU, OIE and Codex rules and legislation and legislation implemented using agreed, appropriate procedures. 3. Timely design and implementation of annual vaccination programmes. 4. Timely authorization of Annual work plan, budget and staffing requirements by CEO. 5. Monitoring and evaluation programme implemented. 6. Compliance of all sectors of Animal Health and Welfare Directorate with Legal Framework. 7. Implementation of monitoring and evaluation programme for directorate. 8. Analysis of statistical data. 9. Licensing and sales of veterinary medical products and biocides conform with Legislation issued by the European Medicaments Agency. 10. All Private Veterinary Practitioners licensed and premises regularly inspected. 11. Timely development and implementation of contingency plans. 12. Implementation of legislation for Import and Export of live animals, livestock products and genetic material. 13. Timely preparation of yearly report for OIE. 14. Up-dated annual staff training programme with individual action plans. 15. Professional representation. 16. Record of meetings with other Government departments. 17. Record of discussions and meeting with Chief Veterinary Officers. Consortium Agrotec SpA / IZSVe / NIRAS 12 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Ministry of Food and Veterinary Agency KFVA Chief of Animal Health Sector Responsible for technical and administrative activities on control monitoring and surveillance of diseases for Directorate of Animal Health and Animal Welfare and Import and export of Live Animals RESPONSIBLE TO: Director of Animal Health and Animal Welfare RESPONSIBLE FOR: Direct: Indirect: Veterinary Official, Contingency Planning Officer, Epidemiologist and Data Base Administrator MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Livestock Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Contribute to the development of effective rules and legislation for Animal Health based on EU, OIE and CODEX rules and legislation. 3. Assist in the design and implementation of annual vaccination programmes and diagnostic research for combating and eradicating animal diseases. 4. Assist in developing Annual Work Plan, budget and staffing requirements for Animal Health and Animal Welfare Directorate. 5. Co-ordinate issuing of Import/Export licenses for live animals and animal by products not intended for human consumption. 6. Co-ordinate and monitor issuing of Veterinary Certificates based on OIE Terrestrial and Aquatic Health Code for export of live animals and animal by products not intended for human consumption. 7. Oversee the work of professional staff by review of work plans, establishing priorities, co-ordinating activities and resolving work related problems. 8. Design and implement disease control strategies. 9. Prepare weekly, monthly, quarterly, six monthly and annual reports. 10. Assist in preparation of yearly report for OIE on incidence of animal disease. 11. Assist in development and implementation of contingency and emergency plans and biosecurity. 12. Receive reports of disease outbreaks and monitor disease control strategies. Consortium Agrotec SpA / IZSVe / NIRAS 13 / 36
13. Issue permission for import and export of live animals. 14. Assist in design and implementation of staff training programme. 15. Liaise with Institute of Public Health and other Government Departments. Outputs 1. Livestock sector policy and strategy based on risk assessments and effective control 2. Contribute to the development of effective rules and legislation for Animal Health based on EU, OIE and CODEX rules and legislation. 3. Timely design and implementation of annual vaccination programmes. 4. Timely sector input for development of Annual work plan, budget and staffing requirements. 5. Timely issuing of import/export licenses. 6. Timely issuing of Veterinary Health Certificates compliant with OIE Terrestrial and Aquatic Health Code for export of live animals and animal by products not intended for human consumption. 7. Co-ordinated, professional, timely delivery of Animal Health sector outputs. 8. Appropriate, timely implemented disease control strategies. 9. Timely delivery of information for reports. 10. Timely delivery of information for OIE annual report. 11. Timely implementation of contingency and emergency plans and biosecurity. 12. Regular disease reporting and up-dated record of monitoring procedures. 13. Timely issue of permission. 14. Up dated staff training programme for Animal Health Sector and action plans available. 15. Record of meetings. Consortium Agrotec SpA / IZSVe / NIRAS 14 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Ministry of Food and Veterinary Agency Disease Control Veterinary Officer KFVA Responsible for implementation of disease control strategies. RESPONSIBLE TO: Chief of Animal Health Sector RESPONSIBLE FOR: Direct: Indirect: None Field Veterinary Inspectors MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Livestock Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Monitor implementation of disease control legislation or activities by field veterinary inspectors. 3. Monitor implementation of Animal Health Protection and Control Legislation for zoonotic diseases. 4. Assist in developing yearly work plans for disease surveillance in the field. 5. Assist in developing yearly work plans for private veterinary practitioners involved in field sample collection and vaccination. 6. Assist in the design of contingency plans for natural emergencies and report ongoing situation to the Directorate of Veterinary Service. 7. Assist in the implementation and monitoring of measures and contingency plans for disease outbreaks. 8. Assist in drafting of bye laws for Anima Health and Welfare Legislation. 9. Assist in preparation of monthly reports. 10. Attend meetings as requested by Head of Animal Health and Welfare Directorate. 11. Assist in the design and monitor the training programme for the private veterinarians and field veterinary inspectors? 12. Collaborate with the regional food and public health authorities. Outputs Consortium Agrotec SpA / IZSVe / NIRAS 15 / 36
1. Livestock sector policy and strategy based on risk assessments and effective control measures compliant with OIE and EU Legislation. 2. Appropriate implementation of Animal Health Legislation. 3. Decrease in outbreaks of zoonotic diseases. 4. Up-dated annual work plans available for disease surveillance. 5. Up-dated yearly work plans available for private veterinary practitioners involved in Animal Health field work. 6. Appropriate, timely implemented contingency plans. 7. Up-dated monitoring record for disease outbreaks. 8. Appropriate, timely drafting of bye laws. 9. Timely delivery of reports. 10. Record of meetings attended. 11. Timely delivered training programmes with training reports. 12. Record of meetings attended. Consortium Agrotec SpA / IZSVe / NIRAS 16 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Ministry of Food and Veterinary Agency KFVA Contingency Planning Officer Design and implementation of contingency plans for control of animal diseases RESPONSIBLE TO: Director of Animal Health and Animal Welfare RESPONSIBLE FOR: Direct: Indirect: None None MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Assist in the development of contingency plans for the control of animal diseases. 2. Develop Administrative Instruction for each contingency plan. 3. Provide documentation/procedures for contingency plans. 4. Maintain supply of emergency stock and resources. 5. Maintain Supply Contracts and Framework Agreements. 6. Periodically review and test contingency plans and make recommendations for improvement to senior management. 7. Arrange and implement stimulation exercises. 8. Liaise with Ministry of Health, Institute of Public Health and other Government departments. 9. Liaise with international institutions and agencies on animal health and welfare as requested by Chief of Animal Health sector. Outputs 1. Appropriate contingency plans available. 2. Administrative instructions available. 3. Up dated, agreed documentation /procedures available. 4. Sufficient emergency stock and resources readily available. 5. Supply contacts and framework agreements maintained. 6. Contingency plans reviewed and tested. Consortium Agrotec SpA / IZSVe / NIRAS 17 / 36
7. Regular stimulation exercises organized. 8. Record of meetings attended. 9. Record of discussions and information received. Consortium Agrotec SpA / IZSVe / NIRAS 18 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: Kosovo Food and Veterinary Agency Head of Epidemiology Sector KFVA Responsible for technical and administrative activities of Epidemiology Unit Head of Animal Health and Welfare Directorate RESPONSIBLE FOR: Directly: Indirectly: MAIN TASKS OF JOB: Epidemiologist, Data Analysist None Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Livestock Sector Policy and Strategy based on risk based priorities and the application of effective control measures. 2. Design and management of surveillance and reporting systems for animal diseases. 3. Prepare Six Monthly and Annual Work Plans. 4. Ensure data input for collation and analysis of disease reports. 5. Produce routine statistical summary reports as needed. 6. Prepare guidelines in collaboration with technical staff of the Food and Veterinary Laboratory and Inspection Sector to monitor and screen specific animal diseases. 7. Produce analysis of laboratory test results 8. Co-ordinate and lead epidemiological investigations in cases of animal disease outbreaks and suspicion of diseases and 9. Notify the OIE and EU of internationally important diseases on the instruction of the Director of AHW and CVO. 10. Produce routine reports detailing the occurrence of disease threats to Kosovo based on reports from international sources. 11. Prepare epidemiological reports on the results of further investigation of disease and outbreaks. 12. Produce reports of risk analysis for livestock disease threats and impacts. 13. Provide epidemiological analysis or interpretation of data and information and evidence of disease control and monitoring strategy to Head of Animal Health and Welfare Directorate. Consortium Agrotec SpA / IZSVe / NIRAS 19 / 36
14. Oversee the work of professional staff by review of work plans, establishing priorities, coordinating activities and resolving work related problems. 15. Prepare training programme, and implement for Veterinary Inspectors and Private Veterinarians. 16: Liaise with the Public Health Institute on national plan for control of zoonotic diseases 17. Liaise with government institutions and other agencies within Kosovo. 18. Collaborate with public awareness campaigns. 19. Liaise with international institutions and agencies. Outputs 1. Livestock sector policy and strategy based on risk assessments and effective control measures compliant with OIE and EU Legislation. 2. Implemented disease surveillance and reporting system. 3. Timely six monthly and annual work plans. 4. Timely disease reports. 5. Timely routine statistical summary reports. 6. Up dated guidelines available. 7. Timely analysis and distribution of laboratory test results. 8. Co-ordinated epidemiological investigations and prompt notification of OIE,EU. 9. Prompt notification of OIE and EU of Internationally important diseases. 10. Routine reports on international disease threats to Kosovo. 11. Timely further investigation reports. 12. Risk analysis reports. 13. Timely reconstruction of data and analysis and monitoring reports for disease control strategy. 14. Timely workplans. 15. Training programme and training reports. 16. National plan on control of zoonotic diseases. 17. Record of meetings. 18. Technical information supplied for public awareness campaigns. 19. Record of meetings. Consortium Agrotec SpA / IZSVe / NIRAS 20 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Ministry of Food and Veterinary Agency KFVA Epidemiologist Responsible for technical and administrative activities for control of zoonotic diseases RESPONSIBLE TO: Chief of Epidemiology Sector RESPONSIBLE FOR: Direct: Indirect: None None MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Assist in the design and implementation of surveillance and reporting systems For animal diseases. 2. Assist in preparation of annual and monthly work plans. 3. Monitor statistical data on animal disease within Kosovo and neighbouring countries. 4. Assist in production of routine statistical summary reports as needed. 5. Assist in preparation of guidelines in collaboration with technical staff of the Food and Veterinary Laboratory and Inspection Sector to monitor and screen specific animal diseases. 6. Assist in epidemiological analysis or interpretation of data and information for Private veterinarians, Laboratory veterinarians and veterinary inspectors. 7. Assist in co-ordination and epidemiological investigations in cases of animal disease outbreaks and suspicion of diseases and notify Head of Animal Health and Welfare Directorate and Public Health of nationally important diseases. 8. Assist in production of routine epidemiological statistical reports in occurrence of disease threats to Kosovo from international sources. 9. Assist in preparation of disease reports on the results of further investigation of disease outbreaks. 10. Assist in production of reports of risk analysis for livestock diseases threats and impacts. 11. Assist in preparation of epidemiological analysis or interpretation of data and information and evidence of disease control and monitoring strategy to Head of Animal Health and Welfare Directorate. 12. Train veterinary personnel in basic epidemiological tasks. Consortium Agrotec SpA / IZSVe / NIRAS 21 / 36
13. Collaborate on national plan for Institute of Public Health for control of zoonotic diseases. 14. Liaise with government institutions and other agencies within Kosovo. 15. Assist in collaboration with Public awareness campaigns. Outputs 1. Implemented disease surveillance and reporting system. 2. Timely six monthly and annual work plans. 3. Timely disease reports. 4. Timely routine statistical reports. 5. Up dated guidelines available. 6. Timely analysis and distribution of laboratory test results. 7. Co-ordinated epidemiological investigations. 8. Routine reports on international disease threats to Kosovo. 9. Timely further investigation of disease outbreak reports. 10. Timely risk analysis reports. 11. Timely reconstruction of data and analysis and monitoring reports for disease control strategy. 12. Training reports. 13. Record of meetings. 14. Record of meetings. 15. Record of information supplies for public awareness campaigns. Consortium Agrotec SpA / IZSVe / NIRAS 22 / 36
DRAFT JOB DESCRIPTION EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: Ministry of Food and Veterinary Agency Data Analyst KFVA Responsible for data entry for animal diseases RESPONSIBLE TO: Head of Animal Health Sector RESPONSIBLE FOR: Direct: Indirect: MAIN DUTIES: Tasks essential for the effective job performance and to measure achievements are to: 1. Enter data as required. 2. Maintain hard copy of data. 3. Regularly back up data. 4. Produce agreed monthly work plans from Annual Work Plan 5. Produce printouts for routine work 6. Collect reports for vaccination and disease surveillance and enter on excel sheet 7. Compile reports for field veterinarians. 8. Work as part of a team to co-ordinate database development, scope and limitations. Outputs 1. Up dated data base. 2. Hard copy of data available. 3. Up dated record of back up. 4. Monthly work plans. 5. Timely print outs. 6. Up-dated vaccination and disease surveillance sheets. 7. Timely reports for field veterinarians. 8. Data based developed. Consortium Agrotec SpA / IZSVe / NIRAS 23 / 36
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EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: RESPONSIBLE FOR: DRAFT JOB DESCRIPTION Ministry of Agriculture, Food Consumer Protection Chief of Animal Welfare Sector KVFLA Responsible for implementation of Animal Welfare Legislation Head of Animal Health and Welfare Directorate Directly: None Indirectly: None MAIN TASKS OF JOB: Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Livestock Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Ensure compliance with OIE and EU Animal Welfare Legislation. 3. Ensure transportation of live animals comply with OIE and EU Animal Welfare Legislation. 4. Ensure markets and businesses used for selling of live animals comply with OIE and EU Animal Welfare Legislation. 5. Provide advice to the Minister for approval of experiments on live animals and ensure wellbeing of animals, 6. Develop and implement Standard Operating Procedures for inspection of Livestock Farms, Markets, Border Inspection Posts, Abattoirs, Animal breeding Centres, Zoos, Circuses and Aquariums. 7. Maintain register of Animal Breeding Centres and Canine Identification. 8. Organise training in Animal Welfare. 9. Assist in preparation of annual report 10. Prepare weekly reports for Head of Animal Health and Welfare Sector. 11. Liaise with Government departments and Animal Welfare Organisations within the EU. OUTPUTS 1. Livestock sector policy and strategy on Animal Welfare based on risk based priorities and effective control measures, complies with OIE and EU Legislation. 2. Regulation and inspection of transport used for live animals. 3. Regulation and inspection of markets. Consortium Agrotec SpA / IZSVe / NIRAS 25 / 36
4. Inspection of premises used for live animal experiments. 5. Standard inspection procedures implemented for Livestock Farms, Markets, Border Inspection Posts, Abattoirs, Animal Breeding Centres, Zoos, Circuses and Aquariums. 6. Up to date register of Animal Breeding Centres and Canine identification. 7. Implementation of effective training programme and training reports. 8. Timely delivery of input for Annual Report. 9. Timely delivery of weekly reports. 10. Record of meetings with other government departments and animal welfare organisations. Consortium Agrotec SpA / IZSVe / NIRAS 26 / 36
EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: RESPONSIBLE FOR: DRAFT JOB DESCRIPTION Ministry of Agriculture, Food Consumer Protection Chief of Veterinary Medical Products Sector KVFLA Responsible for implementation of Veterinary Medical Products Legislation Head of Animal Health and Welfare Directorate Directly: None Indirectly: None MAIN TASKS OF JOB: Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Animal Health and Welfare Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Develop and maintain policies and procedures (SOPS) that comply with EU legislation for veterinary medicinal products. 3. Issue licenses to wholesale suppliers. 4. Develop policy and procedures for reporting adverse events. 5. Produce adverse reaction reports for electronic submission. 6. Undertake routine pharmacovigilance inspections. 7. Undertake follow-up inspections for non-compliance. 8. Implement urgent safety restrictions and safety regulations. 9. Maintain data base of National Register of Veterinary Medical Products, licensing, quantities imported, wholesalers, veterinary pharmacies and sales. 10. Respond to requests for information. 11. Attend meetings of Commission for Evaluation of Veterinary Products. 12. Prepare weekly reports for Head of Animal Health and Welfare Directorate. 13. Develop training programme for sector. 14. Liaise with other departments. 15. Participate countrywide in seminars, symposia, consultations and diagnostic problem solving. 16. Provide advice to public and private sector on veterinary medical products. Consortium Agrotec SpA / IZSVe / NIRAS 27 / 36
Outputs 1. Livestock sector policy and strategy on Animal Welfare based on risk based priorities and effective control measures, complies with OIE and EU Legislation. 2. SOPS comply with EU Legislation. 3. Record of licenses issued. 4. Policy and procedures available and distributed. 5. Up-dated adverse reaction reports available. 6. Pharmacovigilance inspection reports available. 7. Follow-up inspection reports available. 8. Record of emergency safety restrictions and safety regulations implemented. 9. Up-dated data base. 10. Record of requests with responses. 11. Record of attendance and participation. 12. Timely weekly reports. 13. Training reports. 14. Record of meetings. 15. Record of attendance and participation. 16. Record of advice. Consortium Agrotec SpA / IZSVe / NIRAS 28 / 36
EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: RESPONSIBLE FOR: MAIN TASKS OF JOB: DRAFT JOB DESCRIPTION Ministry of Agriculture, Food Consumer Protection Chief of Feed Sector KVFLA Responsible for implementation of Legislation for Animal Feeds Head of Animal Health and Welfare Directorate Directly: Veterinary Officer Animal Feeds Indirectly: None Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Animal Health and Welfare Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Ensure legislation on animal feed harmonized with EU legislation on Animal Feeds. 3. Develop and maintain policies and procedures (SOPs) that comply with EU legislation for Animal Feeds. 4. Co-ordinate issuing of import/export licenses for animal feed. 5. Approve and register feed manufactures, feed companies, feed traders and farmers selling animal feeds 6. Implement urgent safety restrictions and safety regulations. 7. Undertake follow up inspections for noncompliance. 8. Develop training programme for sector and veterinary inspectors. 9. Monitor results of testing of animal feed and residual testing of live animals and their by-products. 10. Maintain data base. 11. Liaise with other departments. 12. Participate countrywide in seminars, consultations and diagnostic problem solving. 13. Provide advice to public and private sectors on animal feeds. Outputs 1. Animal Health and Welfare sector policy and strategy on Animal Feed based on risk assessments and effective control measures comply with OIE and EU Legislation. 2. Legislation harmonized with EU legislation for Animal Feed. 3. Policy and SOPs available and distributed appropriately. 4. Record of licenses issued. Consortium Agrotec SpA / IZSVe / NIRAS 29 / 36
5. Up-dated registry. 6. Record of emergency safety restrictions and regulations implemented. 7. Follow-up inspection reports available. 8. Training programme and reports available. 9. Testing reports available and acted upon. 10. Up dated data base. 11. Record of meetings. 12. Record of attendance and participation. 13. Record of enquiries and advice given. Consortium Agrotec SpA / IZSVe / NIRAS 30 / 36
EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: RESPONSIBLE FOR: MAIN TASKS OF JOB: DRAFT JOB DESCRIPTION Ministry of Agriculture, Food Consumer Protection Animal Feeds Veterinary Officer KVFLA Responsible for implementation of Legislation for Animal Feeds Head of Animal Health and Welfare Directorate Directly: Veterinary Officer Animal Feeds Indirectly: None Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Animal Health and Welfare Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Monitor implementation of standard operating procedures (SOPs). 3. Register issued import/export licenses for animal feed on data base. 4. Register approved feed manufactures, feed companies, feed traders and farmers selling animal feeds on data base. 5. Implement urgent safety restrictions and safety regulations. 6. Undertake follow up inspections for noncompliance. 7. Assist in developing training programme for sector and veterinary inspectors. 8. Assist in monitoring results of testing of animal feed and residual testing of live animals and their by-products. 9. Liaise with other departments. 10. Participate countrywide in seminars, consultations and diagnostic problem solving. 11. Provide advice to public and private sectors on animal feeds. Outputs 1. Animal Health and Welfare sector policy and strategy on Animal Feed based on risk assessments and effective control measures comply with OIE and EU Legislation. 2. Monitoring record. 3. Up dated register. 4. Up dated register. 5. Record of emergency safety restrictions and regulations implemented. 6. Follow-up inspection reports available. 7. Training programme and reports available. Consortium Agrotec SpA / IZSVe / NIRAS 31 / 36
8. Testing reports available and acted upon. 9. Up dated data base. 10. Record of meetings. 11. Record of attendance and participation. 12. Record of enquiries and advice given. Consortium Agrotec SpA / IZSVe / NIRAS 32 / 36
EMPLOYER: JOB TITLE: PLACE OF WORK: PURPOSE OF JOB: RESPONSIBLE TO: RESPONSIBLE FOR: MAIN TASKS OF JOB: DRAFT JOB DESCRIPTION Ministry of Agriculture, Food Consumer Protection Poultry, Bees and Fish Veterinary Officer KVFLA Responsible for implementation of Legislation for Poultry, fish and bees Head of Animal Health and Welfare Directorate Directly: Veterinary Officer Animal Feeds Indirectly: None Tasks essential for the effective job performance and to measure achievements are to: 1. Contribute to Animal Health and Welfare Sector Policy and Strategy based on risk based priorities and effective control measures. 2. Monitor implementation of standard operating procedures (SOPs). 3. Register approved poultry farms and fish farm. 4. Monitor implementation of Animal Health Protection and Control Legislation for zoonotic diseases in poultry and fish. 5. Assist in developing yearly work plans for disease surveillance in the field. 6. Assist in developing yearly work plans for private veterinary practitioners involved in sample collection. 7. Assist in the design of contingency plans for disease outbreaks and emergencies and report ongoing situation to the Directorate of Veterinary Service. 8. Assist in the implementation and monitoring of measures and contingency plans for disease outbreaks. 9. Assist in drafting of bye laws for Anima Health and Welfare Legislation. 10. Assist in preparation of monthly reports. 11. Attend meetings as requested by Head of Animal Health and Welfare Directorate. 12. Assist in the design and monitor the training programme for the private veterinarians and field veterinary inspectors. 13. Collaborate with the regional food and public health authorities. 14. Provide advice to public and private sectors on disease control for poultry, fish and bees. Consortium Agrotec SpA / IZSVe / NIRAS 33 / 36
Outputs Technical assistance for the Animal Health Department of the KVFA and the Food and Veterinary Laboratory (Kosovo) 1. Livestock sector policy and strategy based on risk assessments and effective control measures compliant with OIE and EU Legislation. 2. Approved SOPs distributed and monitoring reports. 3. Register of approved farms. 4. Decrease in outbreaks of zoonotic diseases for poultry and fish. 5. Up-dated annual work plans available for disease surveillance. 6. Up-dated yearly work plans available for private veterinary practitioners involved in Animal Health field work. 7. Appropriate, timely implemented contingency plans. 8. Up-dated monitoring record for disease outbreaks. 9. Appropriate, timely drafting of bye laws. 10. Timely delivery of monthly reports. 11. Record of meetings attended. 12. Timely delivered training programmes with training reports. 13. Record of meetings attended. 14. Record of advice given. Consortium Agrotec SpA / IZSVe / NIRAS 34 / 36
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This document has been produced with the financial assistance of the European Union The contents of this publication are the sole responsibility of the author / contractor / implementing partner and are in no way be taken to reflect the views of the European Union. Consortium Agrotec SpA / IZSVe / NIRAS 36 / 36