Shelbyville-Bedford County Humane Association General Information Contact Information Nonprofit Shelbyville-Bedford County Humane Association Address PO Box 391 Shelbyville, TN 37162 Phone (931) 684-5463 Web Site Web Site Facebook Facebook Email sbcha@hotmail.com At A Glance Year of Incorporation 1978 1
Mission & Impact Statements Mission Our mission at SBCHA is to improve the welfare of all animals in our community through various avenues. We strive to educate the public in responsible pet ownership, the importance of spay/neuter and to give voice and shelter to all the unwanted, abandoned, abused animals in our community. Background The Shelbyville-Bedford County Humane Association was established in 1978 as a result of dogs freezing to death in the city shelter. Since then the organization has helped over 11,000 animals find homes, get emergency vet care, get fixed, and live in foster homes or the no-kill shelter (the only one in our area) until good homes are found. We are one of the few shelters in Middle Tennessee that takes in cats as well as dogs. We have a Pet Pantry that helps folks in need of pet food, a community outreach program that helps the elderly, the disabled and low income families fix their animals, get dog houses and establish a safe and healthy place for their pets, we help local law enforcement in animal abuse cases, we have a summer day camp to educate children and their parents on proper pet care and we host an annual Pet Day which includes a 'fun' cat & dog show and awards for animals (and their owners) that have helped make our community a better place. We help improve the quality of life for both the people and animals in our community by reducing the number of unwanted animals running at large, both through rescue and through our spay/neuter program. We are a busy bunch! Impact In 2017, SBCHA accomplishments1) we increased our rescues and placements this year by almost 20% and were able to find loving homes for 64 dogs and 31 cats locally; our no-kill shelter and foster homes can hold 48 dogs and 22 cats and we actively search for good homes for them; all animals are fixed and are up to date on shots2) our community outreach program that fixes dogs or cats for the elderly, disabled and low income to reduce the population of unwanted and stray animals; provide one time rabies shots and emergency vet care resulted in we helped 86 people, some with multiple pets3) we had 2 major fundraisers that raised $9,000Our goals for 2018 are1) increase our cat adoptions2) fix at least 150 animals to reduce stray animal over population3) incorporate the importance of spay/neuter of pets in every activity that we undertake4) raise $20,000 in our fundraisers to support our no-kill shelter Needs Needs include1) $20,000 for contract shelter work 2) fencing for dog runs at a cost of $2,500; $7,000 for roofing, kong toys and capstar 3) volunteers to help clean the shelter, groom the animals, walk the dogs and play and interact with the cats in their group housing area (i.e. 'living room')4) volunteers to help with computer record keeping and media (i.e. Facebook) for community outreach 5) volunteers talented at web site design and fundraising techniques Other ways to donate, support, or volunteer a check can be mailed to SBCHA, PO Box 391, Shelbyville, TN 37162on-line donations can be made on our website shelbyvillebedfordhumane.org in-kind donations can be made by calling 931-684-5463 or emailing sbcha@hotmail.comfor volunteering for special events, helping at the shelter or walking/grooming/socializing shelter animals, please call 931-684-5463 or email sbcha@hotmail.com Service Categories Primary Organization Category Animal Related / Animal Protection & Welfare Secondary Organization Category Human Services / Family Services Areas of Service 2
Areas Served TN - Bedford We help everyone in Bedford County, including the towns of Shelbyville, Bell Buckle, Wartrace, Unionville and Rover Board Chair Statement the CEO/Executive Director and the Board Chair/President are the same person - see comments above CEO Statement This is a small organization that, through commitment by its volunteers, has made a big impact on our community over many years. The people of Bedford County are grateful to have a no-kill shelter and have a deep respect for all the work done by SBCHA on behalf of helping the homeless and abused animals in our county. 3
Programs Programs Stray and abused animal rescue Description The animals are housed in the no-kill shelter and foster homes, given appropriate vet care and fixed, and loving homes are found for them; while in the shelter the dogs are housed in large, modern kennels with kuranda beds and access to outside dog yards, cats are group housed in large rooms with picture windows for them to look out of, cubbies and pillows, sleeping shelves at various levels, scratching posts, comfy chairs and cat 'patios' so they can go outside in the sunshine (we feel it is more humane to group house cats in large comfortable rooms than isolate them in individual small cages -caging cats is very stressful for them.) Group housed, the cats can interact with each other and people easily and be in a more normal environment. All kennels and rooms are cleaned daily. Our visiting veterinarian has commented on how healthy and happy our shelter animals are. Budget 28000 Category Animal-Related, General/Other Animal Protection & Welfare Population Served General/Unspecified,, Short Term Success Long term Success Program Success Monitored By By offering a no-kill shelter we are able to house and fix animals running at large and reduce the number of unwanted and abused animals in this county. Last year we placed 58 dogs and 21 cats in new homes. The long term success is that, as we work with other animal rescue entities, we will eventually have all stray dogs and cats in Bedford County in good homes. Program success is measured by increasing the number of animals adopted each year. 4
aid to elderly, disabled and low income to fix their pets Description To reduce the volume of unwanted animals, those people not financially or physically able to have their pets fixed are provided with aid to do so; one time emergency vet care is provided on a limited basis Budget 7300 Category Population Served Short Term Success Long term Success Program Success Monitored By Examples of Program Success Animal-Related, General/Other Animal Ownership Adults, Aging, Elderly, Senior Citizens, Families The short term success is that there is a reduced number of euthanasias conducted in the high kill shelters; and we will continue to work on this program until there are none. Several good things arise from this program in that the more people that are helped and educated to have their animals fixed, the fewer homeless animals there are. The ultimate goal is that all pets are fixed and well cared for. The program success is the many people that thank us for helping them fix their animals so they are not faced with unwanted puppies of kittens; and some of the folks that have been helped with emergency veterinary care have become volunteers and some have paid us back financially when they were able. Their gratitude and continuing support is much appreciated and valued. We want to continue to help those in need in our community. Since our 1978 inception we have helped over 10,000 animals and their people. That is a lot and we want to keep helping them. With our pet food pantry, our no-kill shelter and pet foster homes, our community spay/neuter programs and our healthy pets education programs we touch the lives of well over 1,000 people a year; do that year after year and you really begin to make an impact on the communities of this rural community. community education on responsible pet ownership Description stressing the need for spay/neuter, adequate housing and food and water Budget 2500 Population Served,, Pet Pantry Description providing pet food to families that need temporary help to feed their pets; much of the pet food has been donated through in-kind donations Budget 1000 Population Served,, CEO Comments The challenge for the SBC Humane Assoc. is that this is a mixed community both city and rural community but not very affluent in any case. We have a big job in educating the public on appropriate pet treatment and spay/neuter. There are a lot of people that hang on to the idea that a female dog must have at least one litter of puppies to be healthy and then she can get spayed. It is a hard notion to change but we keep trying. The 5
younger generation is easier to educate regarding proper pet care and spay/neuter. But we have community outreach to the senior citizens and farmers to continue to spread the word about spay/neuter and controlling the extra pet population, and a day camp for youngsters to teach them about proper pet care. Our Pet Day event is a major effort that reaches out and teaches the value of spay/neuter. Also, since the community is not affluent, we work hard to get grants to continue our work in saving the dogs and cats that are abandoned, and finding them good homes. Our committed no-kill shelter is the only one in this area, and one of the very few in Middle Tennessee that takes in cats as well as dogs. 6
Governance Board Chair Board Chair Ms Michelle Williams Company Affiliation US Government Term July 2018 to June 2019 Email sbcha@hotmail.com Board Members Name Affiliation Status Mrs. Christine Carlton Mrs. Jane De Atley Ms Diane Forbes Mrs. Katie Graham Ms Abby Lawson Bedford County Board of Education Bedford County Highway Department Mrs. Kathryn Narkates Abetta Tax Company Mrs. Scarlett Spenser Mrs. Kimberly Warren Ms. Michelle Williams Middle Tennessee Spay and Neuter Clinic Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 9 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 0 Female 9 Unspecified 0 Governance Board Term Lengths 3 Board Term Limits 0 Board Meeting Attendance % 75% 7
Written Board Selection Criteria? Written Conflict of Interest Policy? Under Development Under Development Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation No Number of Full Board Meetings Annually 4 Board CoChair Board CoChair Mrs Kimberly Warren Company Affiliation Middle Tennessee Spay and Neuter Clinic Term July 2018 to June 2019 Email sbcha@hotmail.com Standing Committees Administration Program / Program Planning Finance Risk Management Provisions Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional CEO Comments We have a small board, but new members have been added to represent the younger constituency of our community 8
Management Executive Director/CEO Executive Director Term Start July 2018 Email Experience Several year volunteer for SBCHA Ms Michelle Williams sbcha@hotmail.com Co-CEO Co-CEO Term Start July 2017 Email Mrs. Kimberly Warren sbcha@hotmail.com Experience Director of Middle Tennessee Spay Neuter Clinic, longtime volunteer for SBCHA Former CEOs Name Term Mrs Jane DeAtley July 2014 - June 2017 Ms Verna Porth Jan 2014 - June 2014 Staff Full Time Staff 0 Part Time Staff 0 Volunteers 25 Contractors 3 Retention Rate 100% Plans & Policies Does the organization have a documented Fundraising Plan? Yes Does the organization have an approved Strategic Plan? Under Development Number of years Strategic Plan Considers N/A In case of a change in leadership, is a Management Succession plan in place? Under Development Does the organization have a Policies and Procedures Plan? Under Development 9
Does the organization have a Nondiscrimination Policy? Yes Does the organization have a Whistle Blower Policy? No Does the organization have a Document Destruction Policy? No Senior Staff Mrs Christine Abbey-Carlton Title Experience/Biography Treasurer handled budgets for GE Government Services; long time SBCHA volunteer Mrs Jane DeAtley Title Experience/Biography No-Kill Shelter Manager Mrs. DeAtley was a professional dog trainer in a large kennel in California, and has been a long term volunteer working with the animals. Ms Diane Forbes Title Experience/Biography Secretary Ms Forbes has been past president and has worked as an officer and animal rescuer with the Shelbyville-Bedford County Humane Association for over 20 years Ms Michelle Williams Title Experience/Biography President Ms. Williams has been a long term volunteer with various animal rescue and welfare groups in Middle Tennessee Mrs. Kimberly Warren Title Experience/Biography Vice President Ms. Warren is the Director of the Middle Tennessee Spay Neuter Clinic and has extensive experience in animal veterinary health. CEO Comments Our major challenge is to diversify the board because frankly there is a huge number of non-profits and civic organizations here to help this community because it isn't very affluent. As a result many folks who would be excellent as board members and volunteers are already committed to other boards and programs - the need here is great in many areas- education, health, job opportunities and animal welfare. So we compete with all those other issues to get the really good people to be on our board. We keep in touch with those folks who are coming off other boards that would be good for our board. Also, since we use so many of the veterinarians in our area to help with the animals, we cannot use them on our board as it would be a conflict of interest. So it continues to be a challenge to recruit the right people with credentials, commitment, time and the financial wherewithal to be board members. However we do not and will not give up, our mission is too important. 10
Financials Fiscal Year Fiscal Year Start July 01 2018 Fiscal Year End June 30 2019 Projected Revenue $53,000.00 Projected Expenses $52,290.00 Endowment Value $0.00 Endowment Spending Policy Income Only Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $48,484 $52,117 $47,911 Total Expenses $50,616 $47,871 $44,843 Revenue Sources Foundation and Corporation $0 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $37,120 $35,326 $28,885 Indirect Public Support $0 $0 $0 Earned Revenue $0 $100 $9,440 Investment Income, Net of Losses $6 $11 $5 Membership Dues $0 $0 $0 Special Events $11,358 $16,680 $9,581 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 11
Expense Allocation Program Expense $39,424 $34,863 $35,402 Administration Expense $11,192 $13,008 $9,441 Fundraising Expense $0 $0 $0 Payments to Affiliates -- $0 $0 Total Revenue/Total Expenses 0.96 1.09 1.07 Program Expense/Total Expenses 78% 73% 79% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $131,528 $133,660 $129,414 Current Assets $10,941 $13,073 $123,804 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $0 Total Net Assets $131,528 $133,660 $129,414 Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount Contributions, Gifts and Grants $37,120 Contributions, Gifts and Grants $35,326 Contributions, Gifts & Grants $28,885 Second Highest Funding Source & Dollar Fundraising Events Fundraising Events Fundraising Events Amount $11,358 $16,680 $9,581 Third Highest Funding Source & Dollar Amount Investment Income $6 Program Revenue $100 Program Revenue $9,440 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires Dec 2018 Organization Comments We have a fairly stable income from donations and grants, but we have to adjust our budget every year somewhat to accommodate fluctuations. Our one big expense, of course, is our no-kill shelter that requires part time contract labor for cleaning and animals care. Many grants do not allow funds to be used for this so we have two major fundraisers each year, Celebration Pet Day and the Wine Tasting and Silent Auction to help cover those expenses. We are trying to expand our grant applications further afield so we can grow the program. Also we are starting a 'Community Partners' program with local businesses to generate more stable and committed funding from the community over the next five years. We get no funding from local governments; they have animal control facilities (high-kill shelters) but we are called upon to save some of their animals from being put 12
down at our own expense. And we do work together with them to help all the animals we can. Oversight of our finances are handled by a treasurer, an assistant treasurer, and an accountant to keep a tight rein on expenditures and cash flow. Income and expenses are reported to the officers monthly and to the board quarterly. The books are kept in good order and all reports to government agencies are done on time. GivingMatters.com Financial Comments Financial figures taken from the 990.990 prepared by H.A. Beasley and Company PLLC.Comment provided by Kathryn Bennett 3/28/18. Created 01.02.2019. Copyright 2019 The Community Foundation of Middle Tennessee 13