Sumner Spay Neuter Alliance General Information Contact Information nprofit Sumner Spay Neuter Alliance Address 720 Blythe Avenue Gallatin, TN 37066 Phone (615) 452-2233 Fax 615 452-2272 Web Site Web Site Facebook Facebook Email info@sumnerspayneuteralliance.org At A Glance Year of Incorporation 2010 1
Mission & Impact Statements Mission The mission of the Sumner Spay Neuter Alliance is to reduce shelter intake and euthanasia of dogs and cats by making high quality, high volume, low cost spay neuter services available to all residents of our community. Background Sumner County has for many years had an animal control program that was more than inadequate. The Animal Control program was housed in an old, extremely inadequate building that was very inaccessible to the public. Programs and policies needed updating. The euthanasia rate was about 90%. There was no effort to reduce this number or educate pet owners about responsible animal care and spay/neuter. In 2008, things began to change when the animal control contract was awarded to the Sumner County Sheriff's Department, forming the new Division of Animal Control. The county voted to build a new $1.2 million Animal Control Facility. A proposal was submitted by the Sumner Spay Neuter Alliance to both Sheriff, Bob Barker (deceased), and County Executive, Anthony Holt, concerning the importance of spay neuter in Sumner County in order to begin to reduce both the number of animals being born unwanted and euthanized and saving tax dollars in the process. The proposal included provision for the low cost clinic to be part of the new animal control facility but be equipped and operated as a nonprofit entity by the SSNA. The proposal was graciously accepted and SSNA was immediately put in touch with the architectural firm that was designing the animal control facility. Plans progressed from there and the spay neuter clinic opened in July, 2011. Demand for spay/neuter services was overwhelming and could not be handled in a timely manner in the smaller building..we moved to a 3500 square foot facility and are continue to work, increasing our spay/neuter surgeries on an annual basis. In 2017, 10,061 animals were fixed. In addition, 8,502 rabies vaccines were given and 1,659 microchips were implanted. We are very grateful to Sumner County who allowed us to get our start in the original building and very proud of our new home where we have greater capabilities 2
Impact Accomplishments:SSNA has spayed and neutered 60,000 animals since opening in July of 2011. This has resulted in a 38% reduction of animals coming into the municipal Animal Control facility and a 60% reduction in euthanasia. In June of 2014, SSNA moved into our new, 3500 square foot facility. In planning this move, our goal was to, by 2016 to be able to spay/neuter at least 10,000 animals per year. We are achieving that goal.if we use a modest estimate of 4 animal lives saved by each spay neuter surgery, spaying and neutering 10,000 animals a year will save 40,000 animal lives per year. And as listed above, this is accomplishing our mission to reduce income and euthanasia at our government facility. For the 60,000 surgeries we have performed so far, 240,000 lives have been saved. These are animals that will not have their lives ended at the government shelter, or roam the streets hungry, injured, ill or suffering. Over 3000 of the surgeries in 2017 were performed on free roaming, neighborhood and community cats that live outdoors and would otherwise be producing litter after litter. We have added to our staff another full time veterinarian, which means we can further provide the need in our county and those surrounding. Approximately 1/3 of our clients are low income and cannot afford to pay for our services. Through funds in our Community Assistance Program, we are able to spay or neuter the pets belonging to this population for no charge. These are pets that would not otherwise be sterilized, but would in all probability reproduce, adding to the already overwhelming community problem of too many unwanted pets. Word of mouth has been our biggest advertising media and has made our clinic services well known in the area. Our greatest number of animals come from Sumner County, however our clients come from at least 7 surrounding counties as well and are Robertson, Davidson, Trousdale, Macon, Rutherford, Montgomery, and Wilson. Besides the general public, We also provide spay neuter services for about 25 animal rescue and sheltering organizations. Because we recognize that cats, particularly breeding, free roaming cats, are the largest part of the unwanted, animal homelessness issue and the largest number of animals euthanized in a government shelter, our Community Cat Program spays or neuters, vaccinates, ear tips, provides flea preventative and de-worming for about 3000-5000 free roaming cats per year. In January we offered "Happy Neuter Year," a $20 neuter for male cats and dogs. over 412 male animals were neutered in 2016 through this promotion. For the 5th year in a row, we offered "Beat the Heat", a $20 February spay program for owned cats. This year 453 cats were spayed through the program. Our early summer Pit Bull Spay neuter project fixed, vaccinated micro-chipped, and wormed over 450 pit bull dogs and mixes. Our Community Cats program for 2017 will fix, for no charge, over 1000 free roaming cats in our October 1000 cat challenge. SSNA has never turned away anyone for the inability to pay for services We recognize that if we are to achieve our mission to reduce shelter intake and euthanasia, we must find a way to reach all pet owners with extremely discounted or free services, not just offer them to persons who can pay. In October of 2015, our new transport van hit the road, providing transport to our clinic for animals in Macon and Trousdale counties..we are traveling to underserved communities and bringing animals back to our clinic for spay neuter with this program. Needs 1. Funding for our Community Assistance Program2. Medical supply donations3. Volunteers and additional qualified staff to help at the spay neuter clinic4.volunteers to help with Fund raising events. 5.Wish list itemspaper towels, distilled water, 55 gallon trash bags, liquid laundry detergent, distilled water and bleach. Donated items are just like cash because the funds that would have been used on supplies, can now be used to spay and neuter more animals for the low income. Other ways to donate, support, or volunteer Persons can donate by mailing a check to SSNA. P.O. Box 1834, Gallatin TN 37066 or going to our website: sumnerspayneuteralliance.org and give through PayPal. One can also make a donation on our Facebook page or by calling the clinic at 615-452-2233 and call in a donation with a credit card. In kind donations of medical supplies are appreciated. Fleece blankets, laundry liquid, bleach,distilled water,alcohol and paper towels are always on our wish list Service Categories Primary Organization Category Animal Related / Veterinary Services Secondary Organization Category Education / Alliances & Advocacy 3
Areas of Service Areas Served TN - Sumner TN - Macon TN - Davidson TN - Wilson TN - Trousdale TN - Rutherford TN - Robertson TN - Montgomery This organization primarily serves Sumner County. However we have grown to serve 8 counties. In addition to SSNA, 4 others, Rutherford and Davidson, Montgomery and Wilson have low cost spay neuter clinics in our area. Board Chair Statement A unique opportunity was presented to SSNA in the opening of our first clinic in 2011 in the government animal control facility.we are so pleased to have come so far.we opened our new facility in 2014 which allows us room to spay and neuter about 70 or more animals per day. We are challenged, however, to continue to raise funds to reach and cover the cost of surgeries for our low income pet owning public.being able to sterilize so many animals is making our program successful in reduction of overall number of animals entering shelters and being euthanized in our community. Our current biggest challenge is still free roaming and feral cats. We strongly believe and participate in the Trap Neuter Return, Return to Field concepts. Because 60% of the unwanted kittens that end up in our government shelter are euthanized. We continue to establish programs that offer solutions to the problem. We currently offer free spay neuter for free roaming cats in Sumner County. As President and founder of SSNA, I have grown in the animal welfare movement for more than 45 years. It is so rewarding to see the great number of services that are offered in Sumner County for pets. 4
Programs Programs Low cost spay/neuter, wellness care, feral cats Description Low cost spay neuter: Male cat $33, Female cats $43, Male Dog $48 and Female dog $58. We sterilize 70 or more animals per day, 4-5 days a week. Services are provided in our clinic, a private non-profit in Sumner County. Vaccinations are offered at time of surgery only. However, a free rabies vaccinations is given with every surgery, as needed. Community/Free Roaming cat / feral spay/neuter. The Free Roaming, (Community Cats) feral cat population control is a concern in Sumner County and is included in the plan to reduce shelter intake and euthanasia/animal /population control. Feral and free roaming cat programs are offered for persons caring for barn cats, feeding strays on their property, or managing colonies. This program will be free to persons bringing cats from Sumner and some other areas as well. Donations will be appreciated. Financial Assistance for low income, elderly, disabled, unemployed, etc. with our regular clinic fees. Large dogs over 40 pounds can be spayed or neutered for a 10 co-pay, or free if need dictates. Assistance offered for cat fees as well.there is no financial assistance for very small dogs. Budget 600000 Category Population Served Short Term Success Animal-Related, General/Other Veterinary Services Poor,Economically Disadvantaged,Indigent, Aging, Elderly, Senior Citizens, Elderly and/or Disabled Our short term goal was to see a 30% reduced number of stray, free roaming and unwanted pets being relinquished to and picked up by Sumner County Animal Control over the first 3 years.they are not a limited access facility. Sumner County Sheriff, Sonny Weatherford, rules that they are required to take all animals brought to them from Sumner County. The result is too many animals, not enough homes. Euthanasia is imminent. We have achieved that 30% goal in the first 3 years. Current short term goals are to continue to see that reduction on an annual basis. Long term Success The long term goal is to reduce shelter intake and euthanasia of animals at the Sumner County Animal Control Facility. Our success will be measured by the number of animals we spay or neuter and the reduction of animals entering the Animal Control Facility. In conjunction with spay/neuter for owned pets and those belonging to the low income population, pets going into new homes from the Animal Control Facility and their current training and behavior programs, feral cat spay/neuter programs will also measure results., Micro-chipping Clinics, our goal is to see less than a 20% euthanasia rate and an 50% reduction in the number of animals coming unwanted into the Animal Control Facility facility in a 9 year period.. Program Success Monitored By Our success is monitored by the number of animals being spayed or neutered, the number of calls and complaints Animal Control is receiving and the number of animals entering the AC facility. 5
Examples of Program Success Spay Neuter Transport: In keeping within our mission of reducing the number of unwanted animals in our community, and as we waited for our clinic to be completed, we took about 35-40 animals each month, over a two day period, twice a month, to an existing low cost clinic in Kentucky. These animals belonged to persons who found it difficult, because of work schedules, lack of transportation, etc. to drive and pick up their pets at a clinic. Since the program began in 2010, until our clinic opened in July of 2011, we transported 750 animals to a low cost clinic to be spayed or neutered. Once our clinic was open, we spayed and neutered an additional 2685 animals from July to December of 2011. In terms of reproduction of unwanted animals, that amounts to the prevention of over 27,000 births in just the first generation alone. When that is compounded by offspring's, offspring, the prevention number is in the hundreds of thousands. In June of 2014, we opened our new 3500 square foot facility in order to spay and neuter at least 10,000 animals per year which we are now doing. We continue to see reduced number of animals entering Animal Control CEO Comments A very big challenge for SSNA currently is Community cats (free roaming- friendly or feral). Traditional animal control methods, for the last 50 years, has meant that free roaming cats will be picked up by Animal Control or brought to the shelter by well meaning citizens. Yet the truth is, 100% of feral cats will be killed at the shelter. 80% of even the free roaming friendly cats will not find a home and be killed there too. This method hasn't worked to control the population. There are more free roaming cats now that ever before. There is a better way. SSNA is an advocate for TNR, Trapping, Neutering and Returning the cat to its outdoor home. If cats are picked up in a location, and never returned, new intact cats will come into the same area, breed and take advantage of the resources now left unused by the original removed cats. Yet cats that are trapped, fixed and then returned to the area will no longer reproduce. They are free to live out their lives, taking advantage of their food source and adding no more litters to the mix. A much better method than catch and kill. As well, behavior problems demonstrated by intact cats will cease and they can live peacefully in their location; no fighting, enjoying the company of the others in their colony and enjoying whatever food source brought them there in the first place. The challenge is to ask people to make that change in their thinking, that paradigm shift to this nonlethal way of dealing with too many cats. SSNA will spay or neuter, vaccinate and de-worm free roaming cats for no charge. Donations appreciated 6
Governance Board Chair Board Chair June B. McMahon Company Affiliation Community Volunteer Term July 2017 to v 2019 Email cattails1@earthlink.net Board Members Name Affiliation Status Mrs. Sara Felmlee Executive Director Owner Heartland Roofing,LLC Voting Mrs. June McMahon President Community Volunteer Voting Mrs. Diane Miller Secretary Retired Professor Emeritus Voting Mrs. Julie Pieper-Hemmings Treasurer Hendersonville Arts Council Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 4 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 0 Female 4 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 0 Board Meeting Attendance % 100% Written Board Selection Criteria? Written Conflict of Interest Policy? Yes Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation Yes 7
Number of Full Board Meetings Annually 4 Standing Committees Community Outreach / Community Relations minating Communications / Promotion / Publicity / Public Relations Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Risk Management Provisions Accident and Injury Coverage Automobile Insurance and Umbrella or Excess Insurance Directors and Officers Policy General Property Coverage Commercial General Liability Accident and Injury Coverage 8
Management Executive Director/CEO Executive Director Mrs. Sara Felmlee Term Start July 2009 Email neuterit@aol.com Experience Founded all spay neuter programs in Wilson County: mobile unit, feral cat "MASH" clinics, stationary clinicpast President of Humane Association of Wilson ( w New Leash on Life) Designs programs for SSNAPast Board member of Tennessee Humane AssociationBoard Member of Wilson County Animal ControlDart Training certificate Co-Founder SSNA Co-CEO Experience Staff Full Time Staff 5 Part Time Staff 6 Volunteers 12 Contractors 0 Retention Rate 90% Plans & Policies Does the organization have a documented Fundraising Plan? Under Development Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers N/A In case of a change in leadership, is a Management Succession plan in place? Does the organization have a Policies and Procedures Plan? Yes Does the organization have a ndiscrimination Policy? Yes Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? 9
Awards Awards Award/Recognition Organization Year Voted Best Spay Neuter Clinic iin Middle TN Nashville Paws 2013 Recognition of Service City if Portland TN 2013 Pedal for Paws-Best Fund Raising event Nashville Paws 2013 Hometown Hero Modern Woodman of America 2016 n-prifit Recognition Mayor's award 2016 CEO Comments Our current management challenge is to always be mindful to keep all communication needs met within our organization, as lack of communication is the cause of many problematic issues.in doing this, we will be able to always keep our mission in focus, have staff employment longevity, and continuously update our needs. 10
Financials Fiscal Year Fiscal Year Start Jan 01 2018 Fiscal Year End Dec 31 2018 Projected Revenue $636,100.00 Projected Expenses $613,471.00 Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $643,197 $700,545 $599,284 Total Expenses $631,920 $611,441 $543,783 Revenue Sources Foundation and Corporation $0 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $145,683 $237,831 $160,244 Indirect Public Support $0 $0 $0 Earned Revenue $443,173 $399,167 $398,904 Investment Income, Net of Losses $1,034 $880 $993 Membership Dues $0 $0 $0 Special Events $52,030 $62,667 $39,143 Revenue In-Kind $0 $0 $0 Other $1,277 $0 $0 11
Expense Allocation Program Expense $579,306 $512,651 $473,005 Administration Expense $52,614 $74,780 $57,963 Fundraising Expense $0 $24,010 $12,815 Payments to Affiliates -- $0 $0 Total Revenue/Total Expenses 1.02 1.15 1.10 Program Expense/Total Expenses 92% 84% 87% Fundraising Expense/Contributed Revenue 0% 8% 6% Assets and Liabilities Total Assets $676,049 $634,245 $545,352 Current Assets $567,741 $537,415 $422,942 Long-Term Liabilities $0 $0 $0 Current Liabilities $3,600 $3,016 $3,227 Total Net Assets $672,449 $631,229 $542,125 Short Term Solvency Current Ratio: Current Assets/Current Liabilities 157.71 178.19 131.06 Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount Program Revenue $443,173 Program Revenue $399,167 Program Revenue $398,904 Second Highest Funding Source & Dollar Contributions, Gifts Contributions, Gifts Contributions, Gifts Amount and Grants $145,683 and Grants $237,831 and Grants $160,244 Third Highest Funding Source & Dollar Amount Fundraising Events $52,030 Fundraising Events $62,667 Fundraising Events $39,143 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? Capital Campaign Goal $0.00 Capital Campaign Anticipated in Next 5 Years? State Charitable Solicitations Permit TN Charitable Solicitations Registration Yes - Expires June 2019 Organization Comments In order to meet the overwhelming need over and above what our smaller clinic could handle, we moved into a 3500 square foot low cost spay neuter clinic in Gallatin TN in June of 2014. Our plan for raising funds was through grants, individual donors and events. Our greatest challenge is creating new donors through the understanding of how spay/neuter saves lives by preventing births and helping people. Another challenge is creating programs and funding to bring the Community cat/free roaming/feral cat situation under control as well as raising funds for our community assistance fund for the low income population Raising funds for our spay 12
neuter programs include the Annual Pedal for Paws cyclist enthusiast event. It is a well organized, scenic bike ride through Sumner County. The 2017 event was the 7th annual and was planned for April in 2018. $20,000 was raised in 2018.We have one Holiday Appeal mailer each year. Program services brought in about 444,000 in 2017. GivingMatters.com Financial Comments Financial figures taken from the Form 990. Form 990 was prepared by Larry C. Howlett, CPA PLLC. Comments provided by Kathryn Bennett 7/18/16. Created 12.30.2018. Copyright 2018 The Community Foundation of Middle Tennessee 13