Australian code of practice for the care and. use of animals for scientific purposes

Transcription

1 Australian code of practice for the care and 2003 use of animals for scientific purposes Commonwealth of Australia 2003 ISBN This work is copyright. It may be reproduced in whole or in part for study or training purposes subject to the inclusion of an acknowledgment of the source and no commercial usage or sale. Reproduction for purposes other than those indicated above, requires the written permission of the Australian Government Publishing Service, GPO Box 84, Canberra ACT Prepared by a joint working party of the National Health and Medical Research Council Commonwealth Scientific and Industrial Research Organisation Agricultural Resource Management Council of Australia and New Zealand Australian Research Council Australian Vice-Chancellors Committee and representatives of the State and Territory governments of Australia Welfare organisations (RSPCA and ANZFAS) Endorsed by the National Health and Medical Research Council Commonwealth Scientific and Industrial Research Organisation, Australian Research Council Australian Vice-Chancellors Committee 1

2 This document is sold through the Australian Commonwealth Government Bookshop at a price which covers the cost of printing and distribution only. The strategic intent of the NHMRC is to work with others for the health of all Australians, by promoting informed debate on ethics and policy, providing knowledge based advice, fostering a high quality and internationally recognised research base, and applying research rigour to health issues. National Health and Medical Research Council documents are prepared by panels of experts drawn from appropriate Australian academic, professional, community and government organisations. NHMRC is grateful to these people for the excellent work they do on its behalf. This work is usually performed on an honorary basis and in addition to their usual work commitments. Publications and Design (Public Affairs, Parliamentary and Access Branch) Commonwealth Department of Health and Ageing 2

3 Contents Introduction 1 Purpose of the Code 1 Scope of the Code 1 Revision of the Code 1 Comments on the Code 2 State and Territory legislation regulating the use of animals for scientific purposes 2 Other relevant legislation 2 Definitions of terms used in this Code 3 Section 1. General principles for the care and use of animals for scientific purposes 4 Justification and responsibilities 4 Replacement 5 Reduction 5 Refinement 5 Section 2. Responsibilities of institutions and their animal ethics committees Responsibilities of institutions 2.2 Responsibilities and operation of AECs 8 Terms of reference 8 Membership 10 Responsibilities of the Chairperson 10 Operating procedures 10 Proposals 11 Assessing proposals 11 Monitoring 14 Annual review 15 Report to institution 16 Projects at more than one institution 17 Non-Institutional applicants and AEC responsibility 17 Section 3. Responsibilities of investigators and teachers General Planning projects Conduct of studies 19 General considerations 20 Detecting signs of pain or distress 20 3

4 Limiting pain or distress 20 Repeated use of animals in scientific and teaching activities 21 Duration of scientific and teaching activities 21 Handling and restraining animals 21 Completion of projects 21 Humane killing of animals 21 Autopsy 22 Surgery 22 Post-operative care 22 Implanted devices 23 Neuromuscular paralysis 23 Electroimmobilisation 23 Animal models of disease 23 Modifying animal behaviour 23 Toxicological studies 23 Scientific and teaching activities involving hazards to humans or other animals 24 Animal welfare and animal health research 24 Genetic modification of animals 24 Cloning of animals 25 Induction of neoplasia 25 Withholding food or water 26 Fetal experimentation 26 Research on pain mechanisms and the relief of pain 26 Section 4. Acquisition and care of animals in breeding and holding areas Animals obtained from interstate or overseas Transport of animals Admission of new animals into holding areas Care of animals in holding and production facilities 28 Outdoor holding areas 28 Indoor housing 28 Environmental factors 29 Food and water 29 Pens, cages and containers and the immediate environments of the animals Management and staff 30 Person-in-charge 30 Staff Routine husbandry procedures Identification of animals Disposal of animal carcasses and waste 32 4

5 Section 5. Wildlife studies Wildlife captured from natural habitats Capture of wildlife 33 General 34 Use of traps 34 Non-trap capture 34 Electrofishing Handling and restraint of wildlife Holding and release of wildlife Transport of wildlife Identification of wildlife Field techniques Voucher specimens Studies of wildlife interaction Studies of vertebrate pest animals 37 Section 6. Care and use of livestock for scientific and teaching activities General principles AEC applications Teaching and demonstration requirements for all livestock 39 Section 7. The use of animals in teaching General principles Responsibilities of teachers Proposals for teaching activities Animals in schools 41 Appendix. Information sources 43 Bibliography Recommended introductory reading Periodicals Ethics and animal welfare Animal ethics committees Alternatives Animal care and use General references Planning Pain and distress: recognition, prevention and relief Surgery Humane killing of animals Toxicology Animal care and husbandry 64 5

6 7. Wildlife Safety Teaching resources Publishing animal experiments 70 Index 71 6

7 Introduction Purpose of the Code The purpose of this Code is to ensure the ethical use and the humane care of animals used for scientific purposes as defined in this Code. Its aims are to: emphasise the responsibilities of investigators, teachers and institutions using animals; ensure that the welfare of animals is always considered; ensure that the use of animals is justified, taking into consideration the scientific or educational benefits and the potential effects on the welfare of the animals; avoid pain or distress for each animal used in scientific and teaching activities; minimise the number of animals used in projects; and promote the development and use of techniques which replace animal use in scientific and teaching activities. The Code establishes Animal Ethics Committees (AECs) to verify that the case for animal use is justified and to ensure adherence to the principles of Replacement, Reduction and Refinement (ref Russell and Birch). AECs apply a set of principles outlined in this code governing the ethical conduct of people whose work involves the use of animals for scientific purposes. Throughout this Code, the principles of Replacement, Reduction and Refinement may be referred to as the 3Rs. Scope of the Code The Code encompasses all aspects of the care and use of, or interaction with, animals for scientific purposes in medicine, biology, agriculture, veterinary and other animal sciences, industry and teaching. It includes their use in research, teaching, field trials, product testing, diagnosis, the production of biological products and environmental studies. The Code provides general principles for the care and use of animals, specifies the responsibilities of investigators, teachers and institutions, and details the terms of reference, membership and operation of institutional AECs. It also provides guidelines for the humane conduct of scientific activities, and for the acquisition of animals and their care, including their environmental needs. The Code covers all live non-human vertebrates. Eggs, fetuses and embryos must be treated in a humane manner where development of an integrated nervous system is evident. Investigators should consider forwarding proposals to use higher order invertebrates to AECs. Revision of the Code The 7 th edition of the Code of Practice is endorsed by the National Health and Medical Research Council (NHMRC), the Commonwealth Scientific and Industrial Research Organisation (CSIRO), Australian Research Council (ARC), and the Australian Vice-Chancellors Committee (AVCC). It was revised by representatives of these organisations together with representatives of the State and Territory governments of Australia, animal welfare groups and with input from the public. The first Code was produced by the NHMRC in Revisions of the Code were undertaken in 1979, 1982, 1985,1989 and

8 Periodic revisions take into account changes in the biological sciences and in community attitudes. Comments on the Code Comments on this Code are invited and should be addressed to The Secretary, NHMRC, MDP 100, GPO Box 9848, Canberra ACT State and Territory legislation regulating the use of animals for scientific purposes Current in 2003 Queensland Animal Care and Protection Act 2001 New South Wales Animal Research Act 1985 Victoria Prevention of Cruelty to Animals Act 1986 Tasmania Animal Welfare Act 1993 South Australia Prevention of Cruelty to Animals Act 1985 Western Australia Animal Welfare Act 2002 Northern Territory Animal Welfare Act 2000 Australian Capital Territory Animal Welfare Act 1992 Other relevant legislation Commonwealth (i) Environment Protection and Biodiversity Conservation Amendment (Wildlife Protection) Act 2001 (ii) Export Control Act 1982, including Export Control (Animals) Order 1987 (iii) Quarantine Act 1908 State-Territory (i) (ii) Native Fauna Acts Occupational Health and Safety Acts NOTE: Copies of the above legislation and relevant regulations may be obtained from Federal, State and Territory publishing services. Definitions of terms used in this Code Animal: Any live non-human vertebrate, that is, fish, amphibians, reptiles, birds and mammals, and encompassing domestic animals, purpose-bred animals, livestock and wildlife Animal Ethics Committee (AEC): A committee constituted in accord with the terms of reference and membership laid down in this Code. 8

9 Animal Welfare: An animal s state in coping with circumstances that impact on its wellbeing. (See also Wellbeing and Distress ) Approved project: A project which has been formally approved by a properly constituted AEC, on the basis of a written proposal. Clone: A clone is a genetic copy of another living or dead animal. It is not a twin derived by the fertilization of an egg by a sperm. Conflict of interest: A situation in which an AEC member has a interest that may either influence or appear to influence, their objectivity in the exercise of their duties as a member of the AEC. Consensus: A decision making process whereby the legitimate concerns of members of the AEC are addressed, as a result of which all members explicitly agree to the final decision, even though it may not be an individual s preferred option. Death as an end-point: When the death of an animal is the deliberate measure used for evaluating biological or chemical processes, responses or effects. That is, where the investigator or teacher will not intervene to kill the animal humanely before death occurs in the course of a scientific activity. Distress: An acute or chronic response of an animal caused by stimuli that produce biological stress, which manifests as abnormal physiological or behavioural responses. Euthanasia: The process of killing an animal with minimal pain and distress. Genetic modification: The introduction to, removal from or modification to DNA of animal cells or whole animals with a view to producing a genetically-modified animal. Investigator or teacher: Any person who uses animals for scientific purposes. Livestock: Animals which are used in commercial agriculture, including cattle, sheep, pigs, poultry, goats, horses and fish. Project: A single scientific activity or series of related activities that form a discrete piece of work. Proposal: A written description of a project for consideration by an AEC. Scientific purposes: All those purposes which aim to acquire, develop or demonstrate knowledge or techniques in any scientific discipline including for teaching, field trials, environmental studies, research, diagnosis, product testing, and the production of biological products. Scientific activities: Those activities required to achieve the scientific purposes. Standard Operating Procedure (SOP): Detailed description of a standardised procedure. Voucher specimen: Any specimen, usually but not always a cadaver, that serves as a basis of study and is retained as a reference. Type specimen is a particular voucher specimen that serves as a basis for taxonomic description of that subspecies. Wildlife: Free-living vertebrates of native, non-indigenous and feral species including captive-bred animals and those captured from free-living populations. Wellbeing: An animal s perception of its dynamic and complex relationship with all aspects of its environment, both internal and external; it implies a positive mental state, successful biological function, positive experiences and freedom from adverse conditions. 9

10 Section 1: General principles for the care and use of animals for scientific purposes Purpose: For the guidance of investigators, teachers, institutions, AECs and all involved in the care and use of animals for scientific purposes. Encapsulated in these principles is the need in scientific and teaching activities to consider: the replacement of animals with other methods; the reduction in the number of animals used; and the refinement of techniques used to reduce the impact on animals. Justification & Responsibilities 1.1 Scientific activities using animals may be performed only when they are essential: to obtain and establish significant information relevant to the understanding of humans or animals; for the maintenance and improvement of human or animal health and welfare; for the improvement of animal management or production; for the achievement of environmental objectives; or for the achievement of educational objectives. 1.2 Projects using animals may be performed only after a decision has been made that they are justified, weighing the scientific or educational value of the projects against the potential effects on the welfare of the animals. 1.3 People who use animals for scientific purposes have an obligation to treat them with respect and to consider their welfare as an essential factor when planning or conducting projects. 1.4 The acquisition, care and use of animals for all scientific purposes in Australia must be in accord with this Code and with Commonwealth, State and Territory legislation. 1.5 People who use animals for scientific purposes have personal responsibility for all matters relating to the welfare of the animals they use. 1.6 Institutions using animals for scientific purposes must establish an AEC to ensure that all animal use conforms to the standards of this Code. Smaller institutions may choose to share an AEC (See Section iii)) 1.7 Investigators and teachers must submit written proposals for all animal projects to an AEC which must take into account the expected value of the knowledge to be gained, the justification for the project, and all ethical and animal welfare aspects taking into consideration the 3Rs. 1.8 Scientific activities must not commence until written approval has been obtained from the AEC. 10

11 Replacement 1.9 Techniques which replace or complement the use of animals for scientific purposes must be sought and used wherever possible. Reduction 1.10 Projects must be scientifically and statistically valid, and must use only the minimum number of animals necessary The principle of reducing the number of animals used should not be implemented at the expense of greater suffering of individual animals Scientific activities involving the use of animals must not be repeated unnecessarily Teaching activities should involve the minimum number of animals required to reach the educational objectives. Refinement 1.14 Animals must be suitable for the scientific purpose taking into account their biological characteristics including behaviour, genetic constitution and nutritional, microbiological and general health status Wildlife should not be taken from natural habitats unless animals bred in captivity are not available or are not suitable for the specific scientific purpose People who use animals for scientific purposes must employ the best available scientific and educational techniques and be competent in the procedures they perform or must be under the direct supervision of a competent person Projects should be designed to avoid pain or distress to animals. If this is not possible, pain or distress must be minimised Pain and distress cannot be evaluated readily in animals and therefore investigators and teachers must assume that animals experience pain similar to that perceived by humans. Decisions regarding the animal s welfare must be based on this assumption unless there is evidence to support a different approach An animal with signs of pain or distress not predicted in the proposal, must have the pain or distress alleviated promptly. Alleviation of such pain or distress must take precedence over finishing a project. If prompt alleviation is not possible, the animal must be killed humanely without delay Scientific activities that may cause pain or distress of a kind and degree for which anaesthesia would normally be used in medical or veterinary practice must be carried out using anaesthesia appropriate to the species and the procedure Pain management appropriate to the species, the procedure and the circumstances must be provided Analgesic and tranquilliser usage should at least be consistent with current medical or veterinary practice When anaesthetics or analgesics cannot be used to alleviate pain such as in certain toxicological or animal production studies or in animal models of disease, the end-point of the project must be as early as feasible to avoid or minimise pain or distress to the animals Neuromuscular blocking agents must not be used without appropriate general anaesthesia, except in animals where sensory awareness has been eliminated. If such agents are used, continuous or frequent intermittent monitoring of paralysed animals is essential to ensure that the depth of anaesthesia is adequate to prevent pain or distress Death as an end-point must be avoided whenever possible Scientific activities involving the use of animals must be of minimum duration compatible with the objectives of the project. 11

12 1.27 The design and management of animal accommodation should meet species-specific needs where not precluded by the requirements of the project Animals should be transported, housed, fed, watered, handled and used under conditions that meet species specific needs. The welfare of the animals must be a primary consideration in the provision of care which should be based on the behavioural and biological needs of the species. 12

13 Section 2: Responsibilities of institutions and their animal ethics committees 2.1 Responsibilities of institutions Institutions that use animals for scientific purposes must: (i) implement processes so that the governing body or its delegate is assured of compliance with the Code and relevant legislation; (ii) establish one or more AECs directly responsible to the governing body of the institution or its delegate. Where there is little use of animals for scientific purposes institutions may consider accessing an external AEC or sharing an AEC with another institution (See ); (iii) address concerns raised by the AEC regarding non-compliance with the Code which may include, upon advise of the AEC, disciplinary action for any person found to have contravened the Code; (iv) ensure, through the AEC, that all scientific activities involving the use of animals comply with relevant legislation and the Code; (v) provide each AEC with the resources required to fulfil its terms of reference and operate as set out in Section 2.2, including those for education and orientation of new members, administrative assistance and, where appropriate, the reimbursement of out-of-pocket expenses and/or payment of an honorarium to AEC members; (vi) conduct an annual review of the operation of their AEC, including an assessment of the AEC s Annual Report and a meeting with the AEC chair (See ); (vii) seek comment from the AEC(s) on all matters that may affect the welfare of animals used for scientific purposes in the institution, including the building or modification of animal facilities; (viii) respond promptly and effectively to recommendations from each AEC on matters related to the health and wellbeing of the animals such as housing, care, use and disposal; (ix) respond promptly and effectively to recommendations from each AEC to ensure that all use of animals for scientific purposes within the institution remains in accord with this Code; (x) provide all relevant staff with details of the institution s policy on the care and use of animals, confidentiality, Freedom of Information legislation, legal requirements, privacy policy and commercial considerations; (xi) provide staff members with information on potential disease hazards from their work with animals; (xii) establish mechanisms to respond to enquiries or complaints concerning the use of animals within the institution and ensure that staff members and students may voice concerns without jeopardising their employment, careers or coursework; 13

14 (xiii) establish and make known procedures for the fair resolution of disagreements between AEC members or between people who use animals for scientific purposes and the AEC (See , and ); (xiv) ensure that the AEC approves guidelines for animal care and use within the institution and that these are implemented, including those which ensure that emergencies such as fire and power failure are detected promptly and dealt with effectively; (xv) ensure that there are adequate numbers of appropriately trained and instructed staff to care for the animals; and (xvi) ensure that appropriate veterinary services are available and that there is access to diagnostic services To enable the institution to assess whether the care and use of animals in the institution complies with this Code, an external triennial review should be undertaken. Consideration should be given to making the results of the review publicly available. 2.2 Responsibilities and operation of AECs The primary responsibility of AECs is to ensure, on behalf of the institution, that all care and use of animals is conducted in compliance with this Code. AECs apply a set of principles, outlined in this Code that govern the ethical conduct of people whose work involves the use of animals for scientific purposes. The role of the AEC is to ensure that the use of animals is justified and provides for the welfare of those animals and incorporates the principles of Replacement, Reduction and Refinement. Terms of Reference AECs must have terms of reference which include provisions to: (i) approve guidelines for the care of animals that are bred, held and used for scientific purposes on behalf of the institution; (ii) oversee the acquisition, transport, production, housing, care, use and disposal of animals; (iii) recommend to the institution any measures needed to ensure that the standards of this Code are maintained; (iv) describe how new members are appointed according to procedures developed by the institution in consultation with the AEC; (v) require that members declare any conflict of interest; (vi) deal with situations in which a conflict of interest arises; (vii) examine and approve subject to modification, or reject written proposals relevant to the use of animals for scientific purposes; (viii) approve only those studies for which animals are essential and which conform to the requirements of this Code, taking into consideration the balance between impact on the animal(s) and the anticipated scientific or educational value; (ix) withdraw approval for any project (see ); (x) authorise the treatment or humane killing of any animal; (xi) examine and comment on all institutional plans and policies which may affect the welfare of animals used for scientific purposes; (xii) maintain a register of approved projects; (xiii) comply with the reporting requirements of the institution and this Code (see ); and (xiv) perform all other duties required by this Code. Membership 14

15 2.2.2 An AEC must have a membership which will allow it to fulfil its terms of reference. It must comprise at least four persons, including a separate person appointed to each of the following categories: Category A. A person with qualifications in veterinary science and with experience relevant to the activities of the institution. Veterinarians who lack this experience must familiarise themselves with the biology and clinical characteristics of the species of animals used; Category B. A person with substantial recent experience in the use of animals in scientific or teaching activities; Category C. A person with demonstrable commitment to, and established experience in, furthering the welfare of animals, who is not employed by or otherwise associated with the institution, and who is not involved in the care and use of animals for scientific purposes. Veterinarians with specific animal welfare interest and experience may meet the requirements of this category. While not representing an animal welfare organisation, the person should, where possible, be selected on the basis of active membership of, and nomination by, such an organisation; and Category D. A person who is both independent of the institution and who has never been involved in the use of animals in scientific or teaching activities, either in their employment or beyond their under-graduate education. The Category D member(s) should not fit the requirements of any other category A person responsible for the daily care of animals within the institution should have membership of the AEC but this membership is not mandatory To assist the AEC to function effectively, institutions may appoint as members, people with skills and background of value to the AEC additional to the four required categories. The AEC may also invite people with specific expertise to provide advice as required The Chairperson may or may not hold the position of a Category A to D member. To perform a key role in the successful operation of the AEC, the Chairperson should possess the following attributes: (i) the ability to bring impartiality to the task; (ii) the skills to manage the business of the AEC; (iii) the ability to communicate and negotiate and to resolve conflict; (iv) an understanding of the ethical and animal welfare issues involved in the use of animals for scientific purposes If the committee has more than four members, Categories C plus D should represent no less than one third of the members Before appointment, all members of the AEC should acknowledge in writing their acceptance of the terms of reference of the AEC and any requirements for confidentiality required by the institution. The AEC should reach agreement on how advice may be sought without breaching confidentiality. Responsibilities of the Chairperson The Chairperson must: (i) ensure that the AEC operates in accordance with the principles and requirements of the Code; (ii) ensure that the AEC operates in accordance with the relevant policies of the institution; (iii) ensure that the system for assessment of proposals is both fair to applicants and acceptable to AEC members; (iv) ensure that breaches of the Code are dealt with fairly and effectively and reported to the institution as appropriate; (v) advise institutional management regarding the level of resourcing required by the AEC; (vi) represent the AEC in any negotiations with management; and 15

16 (vii) oversee all requirements of the AEC to report and review its operation, as outlined in this Code. Operating procedures AECs must establish procedures that will enable compliance with the provisions of this Code. In particular such procedures should cover: (i) the presence at face-to-face meetings of at least one member from each of Categories A, B, C and D to establish a quorum. If more than four AEC members are present, Categories C plus D should represent no less than one third of those responsible for decisions; (ii) the conduct of quorate AEC meetings in exceptional circumstances where a face-to-face meeting is not possible, for example through the use of video linking or teleconferencing; (iii) the delegation of authority to inspect sites and monitor projects at remote sites; (iv) resolution of any conflict of interest which may arise that is, any situation where a member of an AEC has an interest which may be seen to influence the objectivity of a decision; (v) approval for the immediate use of animals should they be required for the diagnosis of unexplained and severe disease outbreaks; and (vi) functions that the AEC is prepared to delegate to an Executive if established The AEC may establish an Executive with at least one member from Category C or D which: (i) may approve minor modifications to projects for review at the next AEC meeting; and (ii) may not approve new proposals Minutes must be maintained which record decisions and other aspects of the AEC s operation Meetings should be held at least quarterly to allow interaction of AEC members and effective functioning of the AEC (See (ii)) The process by which decisions are made must be fair to investigators and teachers and acceptable to all AEC members Irreconcilable differences between the AEC and an investigator or teacher must be referred to the governing body of the institution for review of due process or conciliation. The ultimate decision of an AEC must not be over-ridden. (see 2.1.1(xiii)) Proposals Proposals General Information provided in proposals must be sufficient to satisfy the AEC that the proposed use of animals is justified, based on whether the scientific or educational value of the project outweighs the potential impact on the welfare of the animals (See 1.2). An essential component of this assessment by the AEC involves consideration of the steps taken by the applicant to comply with the principles of the 3Rs specified in this Code (See Section 1 under Purpose). It is important that all members of the AEC have sufficient information to participate in the assessment of new applications. This can only be achieved by the use of plain English in the proposal. Applicants must ensure that where the use of scientific language is deemed unavoidable, it is supported by a suitable lay description or a glossary of terms Proposals Detailed Proposals should contain the following information as appropriate: Information required General Why the information is required (i) The project title To set the scene and for filing purposes (ii) The names of all personnel involved To inform the AEC who is responsible for 16

17 (iii) (iv) (v) (vi) with the project, their role and details of the experience and training that qualifies them to perform specific procedures using animals Where the animals will be housed and where the procedures will be performed Potential benefits of the proposed project A plain English description of: the broad context of the project the aims of the project the expected benefits in: - increasing our understanding of humans or animals - maintaining or improving human or animal health and welfare - improving animal management or production; - achieving educational objectives; or - achieving environmental objectives Reduction A clear description of: the number, species and strain of animals required, broken down into treatment groups where appropriate; reasons why this number is necessary, including skill acquisition or statistical considerations where applicable. The former should include teacher:student and animal:student ratios and the latter may include reference to prior project design or advice from a biometrician; whether the proposal is a repeat of an earlier project and if so, why repetition is necessary. Replacement Explanation of why animals are needed for the project, including: a description of any possible alternatives to animal use, whether any of the possible alternatives are being used in this project; and why other alternatives are unsuitable for this project. the work with animals and whether individuals have the necessary skills or require supervision. Sites and campuses at which animals are housed and used in scientific activities for a given institution are unlikely to be of uniform standard. The AEC needs to know that the specified facilities are suitable. To assist AEC members in understanding the reasons behind the request for approval to use animals and the potential benefits of the project AECs and animal users are required by this Code to consider the principle of reduction to minimise the number of animals used for scientific purposes. Excessive use of animals can come about through users overstating the number of animals required to achieve a statistically valid result or requesting too few animals which leads to needless repetition or the failure to attain educational outcomes. AECs and investigators and teachers are required by this Code to consider the principle of replacement of animals with alternative models where possible. Applicants have responsibility for informing AECs about the suitability of alternatives for this project. 17

18 (vii) Refinement the following suggestions are intended to describe a process which will ultimately lead to refinement of the proposed procedures. Assessment of potential impact on animal A step by step description of what happens to each animal from acquisition to disposal, including; source, transport, housing and handling conditions; the timeline from start to finish for individual animals or groups; all administered substances (name, action, route, dose); all procedures carried out on animals; the fate of animals at the completion of the project including the method of euthanasia if applicable; how each aspect of the project may impact on the wellbeing of the animals; any refinements to the procedures that have been included in this proposal to minimise the impact on the animals AECs and investigators and teachers are required by this Code to consider the principle of refinement to minimise the impact of the intended project on animals. This can only be achieved if all activities involving animals are described in full. Management of actual impact on animals: (viii) how any impact on the animals will be monitored, assessed and managed. Monitoring of the animals Details of how the wellbeing of animals will be assessed throughout the project, including: To inform AECs of the extent to which the monitoring of animals and their care has been considered in the project design. (ix) method and frequency of routine monitoring of animals; method and frequency of monitoring animals during and after procedures; what will be done if a problem is identified; and names and contact details of personnel responsible for day-today monitoring and for dealing with any emergencies. Justification 18

19 The investigators and teachers must provide their justification for the use of animals in this project, weighing the benefits of the project against the potential impact on the animals. Particular justification must be given for potentially severe or ethically contentious procedures, for example: unrelieved pain and distress including where the planned humane end-points will allow severe adverse effects to occur (See also?) death as the end point(see also?) re-use of animals(see also?) production of monoclonal antibodies by the ascites method (See NHMRC guidelines on Monoclonal Antibodies 2001) the use of non-human primates(see NHMRC Policy on the use of Non- Human Primates for Scientific Purposes 2003 pending) Practical considerations to assist AECs and animal carers This is the opportunity for the investigator or teacher to present their case for the justification of the proposed project on the basis of the proposed benefits and the potential adverse impacts on the animals described in the proposal. The AEC is then able to decide whether they agree that the project is justified. (x) (xi) Specify any special risks to humans or other animals arising from this work. Declaration The application must include a statement signed by the responsible investigator(s) or teacher(s) stating that they are familiar with, and will comply with, relevant State legislation and the requirements of this Code in relation to the use of animals for scientific purposes Where appropriately applied, Standard Operating Procedures (SOPs) can streamline the preparation of proposals by investigators and teachers and their consideration by AECs. Under the following circumstances, it is acceptable to refer to SOPs in proposals: (i) new SOPs must be approved by the AEC before implementation; (ii) (iii) (iv) SOPs must include in the title the date on which they were last approved or reviewed and be reviewed regularly by the AEC at least every three years ; AEC members must have ready access to copies of all current SOPs; investigators and teachers named on a proposal must have the necessary skills to implement an SOP; and (v) minor variations to an SOP may be acceptable to the AEC. These must be detailed in the proposal. Assessing proposals Only those scientific activities which conform to the requirements of all relevant sections of this Code and of legislation may be approved Pilot studies should be regarded as integral to the overall project and should be assessed by the AEC according to the usual criteria applied to project approval New proposals and the renewal of existing projects, must be considered and approved only at quorate meetings of the AEC. 19

20 Decisions by the AEC with regard to approval, modification or rejection of a proposal, or withdrawal of approval for a project, should be made on the basis of consensus. Where consensus cannot be reached after reasonable effort to resolve differences, the AEC should explore with the applicant(s) ways of modifying the project that may lead to consensus. If consensus is still unachievable, the AEC should only proceed to a majority decision following further discussion after the cooling-off period stipulated in the AEC s operating procedures Decisions must be made as promptly as possible AECs must advise investigators and teachers of their decisions in writing as promptly as possible. Projects may not commence until written approval has been received A register of all applications to the AEC, including the outcomes of the committee's deliberations, must be maintained In determining the duration of approval for individual projects, AECs should take into account the number of years for which the project is funded, any milestones or stages outlined in the project and any Deeds of Agreement between the institution and the funding bodies. Regardless of the duration approved, the continuation of all projects will be subject to review by the AEC of an annual report for the project (see ). Monitoring of approved projects AECs must ensure that detailed records are kept by the responsible investigator or teacher and animal facility management on the acquisition, breeding, health, care, housing, use and disposal of animals to be used for scientific purposes. (See 4.5.8) In general, the animal facility manager would have responsibility for records related to acquisition of animals, their day-to-day care and any breeding programs, while the investigator or teacher would keep records of care and use once animals have been allocated to a project (See ). In the absence of an animal facility, the investigator or teacher will be solely responsible for all aspects of animal usage Members of the AEC should inspect all animal housing and laboratory areas regularly and record their findings. Records of inspections should include the names of those who attended, observations, any identified problems, follow-up and outcomes. Inspections of fieldwork conducted at extremely remote sites may be performed by an agent or delegate and can be facilitated or corroborated with still or video imaging. (See 2.2.9(iii)) Any projects likely to cause pain or distress, such as the study of pain or responses to physical stress, certain animal models of human diseases or attempts to change behaviour by physical or chemical means, should be subject to early inspection by the AEC as a condition of approval The frequency and timing of inspections will be determined by factors such as the number of sites, accessibility of sites, the amount, type and variety of scientific activities and whether inspections can be combined with scheduled AEC meetings. As a guide, AECs should routinely inspect animal holding areas at least annually. Certain projects may necessitate more frequent inspections, even daily for a period Where inspections detect activities in breach of the Code, the AEC must ensure that such activity ceases immediately and that remedial action is initiated. The institution and the AEC should prepare written procedures for handling breaches of the Code and any grievances related to the AEC process. These procedures should include a clear indication of where responsibilities lie [see (xiii)] Institutions should consider appointing a suitably qualified person with the authority to ensure compliance with both the Code and decisions of the AEC On each site where animals are used, including the location where fieldwork is undertaken, the AEC should nominate a person authorised to respond to emergencies including unexpected adverse outcomes. Where possible, this person should be a member of the AEC In cases of emergency, before an animal is treated or killed, all reasonable steps must be taken to consult with the responsible investigator or teacher. Any such action must be reported promptly to 20

21 the responsible investigator or teacher and the AEC with reasons for the action taken, and confirmed in writing Investigators and teachers must inform the AEC when an approved project is completed or discontinued. At that time, the AEC should be provided with a report which details: (i) whether the stated aims were achieved and, if not an explanation as to why this occurred; (ii) the number of each species of animal which were approved and used and an explanation of any major discrepancies; (iii) conclusions as to how procedures in future projects could be modified so as to reduce any impact on animal welfare; and (iv) details of publications and presentations which have resulted from this project Investigators and teachers should promptly notify the AEC of any unexpected or adverse effects which occur during the period of the approved project and which impact on the welfare of the animals. Annual review of approved projects Approved projects of long duration and the long-term continuing use of individual animals must be reviewed at least annually by the AEC (See (xiii) Investigators and teachers should submit to the AEC annually a written report on approved projects. It should provide a strong basis for the AEC to decide to allow continuation, or discontinuation of the project. It should advise on: (i) what progress has been achieved; (ii) the species and total number of each approved for use in the project and the species and numbers used in that part of the project which is the subject of this report; (iii) reference to any previously reported or unforeseen or adverse impacts on the welfare on the animals, giving details of how they were subsequently managed; (iv) any other problems that arose, such as equipment failure, and how they were managed; (v) whether it was necessary to discontinue any elements of the project and why; (vi) the outcome of any approved modifications in the course of the project with implications for animal welfare; (vii) any steps being taken to ensure the welfare of individual animals in long-term and continuing use; and (viii) a list of the locations and dates of repetitive activities for example, in teaching or wildlife projects, where this information was not available at the time of application to the AEC. For each of those locations and dates, the number and type of animals used and where relevant, the number of students and teachers. Report to institution The AEC must submit a written report on its activities at least annually to the governing body of the institution, on: (i) numbers and types of projects approved; (ii) the physical facilities for the care and use of animals within the institution; (iii) administrative or other difficulties being experienced; and (iv) any requirements for training staff. Projects at more than one institution in Australia Where projects are to be conducted at more than one institution, procedures must be in place to ensure: (i) that animals will be well cared for in all phases of the project; (ii) that the responsible AECs are in a position to inspect the animals at all phases of the project; 21

22 (iii) (iv) that before any work commences, each AEC approves, or delegates approval of, scientific activities being conducted by members of its institution; that clear communication channels are established between all involved AECs and investigators and teachers; and (v) such arrangements between institutions should be as a formal agreement which ensures that all parties involved are aware of and can meet their respective responsibilities under the requirements of the Code and relevant legislation Where parts of a project take place at different institutions, each AEC may choose to approve and monitor only those parts that take place at their institution. Notwithstanding this arrangement, it is essential that each AEC considers the entire proposal to ensure that all aspects of the project can be assessed, including the cumulative impact of procedures on animals. Such arrangements must be part of a formal agreement between the institutions involved. Non-Institutional applicants and AEC responsibility AECs may be approached by individuals or organisations who do not have direct access to an institutional AEC, yet require AEC approval before proceeding to use animals for scientific purposes. The AEC must decide on an individual case basis whether it is prepared to assess the application and oversee the project. In such cases, proposals from non-institutional applicants must clearly address the points below in addition to the information normally required (See ): (i) who is liable and responsible for the project; (ii) how the impact of the project on the animals will be monitored and by whom; and (iii) the qualifications and experience of the applicant(s) Arrangements between an institutional AEC and non-institutional applicants must be as a formal agreement between the institution and the applicants and should enable the institution to withdraw from this agreement if the non-institutional applicant fails to comply with the directions of the AEC. 22

23 Section 3: Responsibilities of investigators and teachers 3.1 General Investigators and teachers have direct and ultimate responsibility for all matters related to the welfare of their animals and must act in accordance with all requirements of this Code. This responsibility begins when the animal is allocated to the approved project and ends at the time of disposal of the animal In order to ensure the welfare of animals used in their projects, investigators and teachers must ensure that the level of supervision of people involved in the care and management of the animals in their projects takes into account the levels of competence of each person and the responsibilities they are given Before any scientific activities involving the use of animals begins, investigators and teachers must submit a proposal to the AEC which complies with Clauses and of this Code, and which indicates that the design of the projects complies with the Code and relevant legislation Investigators and teachers must not begin a scientific or teaching activity involving the use of animals before written AEC approval is obtained, and must adhere to all requirements of the AEC When seeking approval for a project, investigators and teachers must inform the relevant AEC of other scientific and teaching institutions relevant to the project (See also ) Investigators and teachers must notify their institutional AEC in writing when seeking approval to participate in scientific activities at another institution through that institution s AEC Investigators and teachers must make arrangements for contacting them and other responsible persons in the event of emergencies In choosing animals investigators and teachers must ensure that the choice of species is appropriate for the scientific purpose. Requirements for known genetic constitution; freedom from specific diseases; documented health, nutritional and environmental histories and other relevant factors should be taken into account Investigators and teachers must ensure that records of the use and monitoring of animals used for scientific purposes are maintained. Under a particular AEC approval, records should include the origin and fate of issued animals, details of how animal welfare was assessed and any unexpected negative impact on animal wellbeing and notation of procedures. The AEC should advise investigators and teachers of any additional information to be recorded. These records should be available for audit When privately-owned animals such as livestock or companion animals are to be used for a scientific purpose and when the owner, their staff or other people retain day-to-day responsibility for the treatment, care and welfare of those animals, the details and duration of the specific responsibilities of the investigator or teacher and the owner must be clearly set out in the proposal Investigators and teachers must make such reports to the AEC as requested including, prompt notification of any adverse or unexpected effects which impact on the animal's wellbeing (2.2.35), 23