CAT Paid vs. CAT Unpaid November 2012

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1 CAT Paid vs. CAT Unpaid November 2012 The following documentation contains information on updating reimbursement payments that have a CAT percentage and how to track it before sending the payment to CAT and after it has been sent. There are three key points that determine the CAT Payment. Percentages are tracked in the Reimbursement setting. Cat Unpaid dates are based off of the date the client paid the county. Cat Paid dates are based off of the date that it was sent to CAT We appreciate all the input from our users in helping to prioritize and aid in the development of all of our programs. Please share this documentation with all Indigent users in your offices. If you have any questions, please feel free to contact the help desk. Computer Arts, Inc. Help Desk Support (208) local (800) caisupport@gocai.com Don t forget to check out our website for Indigent information 1. Click on Government Suite 2. Select Indigent for product information 3. Select Documentation for the documentation Documentation is added as it becomes available. October 18, 2010 Indigent Revise v 6.2 Page 1 of 7

2 Reimbursement Payments Cat Paid and Cat Unpaid. Cat Unpaid: This is all the payments that the clients have paid on their reimbursements, once they are sent to CAT Paid they will no longer show up on the CAT Unpaid list or the CAT Unpaid report. Cat Paid: This lists all the payments that are sent to CAT. The CAT Paid report only lists the date the payment was posted to CAT. Both the CAT Unpaid and CAT Paid are a way to track the reimbursement payments that need to be or have been sent to CAT. A reimbursement is set up to create statements and track the amount the client owes. When the client makes a reimbursement payment on their account, the amount that the county sends to CAT is determined by the percentage entered in the Reimbursement. If the CAT % is zero and the applicant makes payments before the CAT percentage is assigned, it will need to be changed for the CAT Unpaid report to reflect the correct amount to send. Updating the CAT % From the Change Case File-Request display, select the Reimbursements display, select Edit Reimbursement icon, the List Reimbursements panel will October 18, 2010 Indigent Revise v 6.2 Page 2 of 7

3 The CAT % is defaulted to zero, this will can be changed to track the payments and percentage amounts sent to CAT. If the client has made payments and then the CAT % is entered a notification will display. To change and update the CAT % on all Payments select Yes. To change and NOT update all the % on the existing payments select No. To return without making any changes select Cancel In the List Reimburse Payments display located under Payment History in the List Reimbursements display, this example shows the updated CAT % was applied to the existing Payments. CAT Unpaid From the Indigent Main Menu select the List Reimbursements Not Paid to CAT icon, the List Reimburse Payments not Paid to CAT panel will display. The grid lists all the Reimbursements that have not been paid to CAT. October 18, 2010 Indigent Revise v 6.2 Page 3 of 7

4 Run the CAT Unpaid Report prior to transferring the payments to CAT Paid. From the List Reimburse Payments not Paid to CAT display select the Print Report icon located on the toolbar. Enter the Reimbursement Paid date range and select if the report should exclude the name from displaying on the report. The CAT Unpaid report displays the information for the date range based on the client payment date that has not been sent to CAT. October 18, 2010 Indigent Revise v 6.2 Page 4 of 7

5 To transfer the reimbursement payments to CAT Paid, highlight the payment line item(s) in the grid that pertain to the CAT Unpaid report and select the Select to Pay to CAT icon To confirm the selected payments are to be posted to CAT Paid, select Yes to continue or No\Cancel to return to the list. Enter the date that it will be paid\posted to CAT and select OK A notification will display that the selected payments have been updated and the Reimbursements no longer show up on the List Reimburse Payments not Paid to CAT grid. CAT Paid From the Indigent Main Menu select the List Reimbursements Payments Paid to CAT icon, the List Reimburse Payments panel will display. The grid lists all the Reimbursements that have been paid\posted to CAT. The CAT Issue Date is the date that was selected to transfer it to the CAT Paid List Reimburse Payments grid. October 18, 2010 Indigent Revise v 6.2 Page 5 of 7

6 The CAT Paid Report uses CAT Issue Date for the From and To dates. Run the CAT Paid Report by selecting the Print Reports Date and To Date icon from the toolbar to review the report. Enter the From The CAT Paid report displays the information for the date range based on the Cat Issue Date. October 18, 2010 Indigent Revise v 6.2 Page 6 of 7

7 If a CAT Paid item is incorrect, the transaction can be un-posted and it will display in the CAT Unpaid grid. To un-post a transaction, highlight the line item and select the Undo icon from the toolbar. To continue un-posting the CAT Paid transaction, select Yes To continue or choose No\Cancel to return to the grid. The line item will no longer display in the grid and is returned to the CAT Unpaid list. Run the CAT Paid report to review the changes. October 18, 2010 Indigent Revise v 6.2 Page 7 of 7