INVITATION TO BID BL038-18

Transcription

1 March 28, 2018 INVITATION TO BID BL The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractor for the Purchase of Veterinary Pharmaceuticals for the Animal Welfare and Enforcement Facility on an Annual Contract with four (4) options to renew for the Department of Community Services. Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 13, 2018 at the Gwinnett County Financial Services - Purchasing Division 2 nd Floor, 75 Langley Drive, Lawrenceville, Georgia Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website Questions regarding bids should be directed to Dana Garland, CPPB, Purchasing Associate III, at dana.garland@gwinnettcounty.com or by calling , no later than April 06, Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate. Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to Susan Canon, Gwinnett County Justice and Administration Center, The written bid documents supersede any verbal or written prior communications between the parties. Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion. Award notification will be posted after award on the County website, and companies submitting a bid will be notified via . We look forward to your bid and appreciate your interest in Gwinnett County. Dana Garland Dana Garland, CPPB Purchasing Associate III

2 BL Page 2 REQUIREMENTS & SPECIFICATIONS A. General: 1. Any supplier submitting a qualified quote may be deemed non-responsive. Qualifying a quote can be, but is not limited to, all or none offers and/or minimum order or delivery requirements. 2. Pricing for each UNIT PRICE PER BOX, BOTTLE, ROLL ETC. should not be extended beyond two decimal places. 3. Pricing for each LOWEST UNIT OF MEASURE PRICE should not be extended beyond four decimal places. 4. Gwinnett County Animal Welfare is eligible for shelter pricing. This should be reflected in the pricing of your bid submittal. 5. This contract does not allow for third party billing. If you bid an item and this item is awarded to you, the invoice must be billed from your company and reflect your company name. B. Delivery: 1. Deliveries will be F.O.B. Destination Freight Prepaid and Allowed and inside delivery is required. The unit price MUST include any shipping fees. Supplier shall deliver orders as specified on the issued purchase order document received and be accompanied with a packing slip. All invoices shall reflect the bid number, purchase order document number and the delivery address. It shall spell out the exact description as indicated in the bid tabulation. 2. Delivery location does not have a loading dock. Location is not accessible by any vehicle larger than a box truck. 3. All deliveries must occur between 8:00 A.M. and 4:00 P.M. Monday through Friday. 4. Delivery location is Gwinnett County Animal Welfare and Enforcement, 884 Winder Highway, Lawrenceville, GA C. Equivalent/Alternate Products: 1. The use of brand names is not for restrictive purposes or to limit competition but to assist suppliers in determining the standard of quality Gwinnett County is seeking. Gwinnett County shall be the sole determinant of acceptability of all approved equivalents. 2. When bidding an equivalent product, supplier represents: a. Equivalent product has been personally investigated and determined to be equal to or superior in all respects to that specified. b. Product identification, including manufacturer s name and address should be provided as part of bid document. c. It is the supplier s responsibility to prove equivalent products equal or exceed the quality level of the products(s) specified. D. Samples: 1. Gwinnett County reserves the right to request samples for evaluation purposes prior to award. 2. Gwinnett County reserves the right to request samples of any items on the bid schedule (including all equivalents). This does not mean all items, only certain items upon request. Samples should be provided within five (5) business days upon request. It will be the responsibility of the supplier to incur all costs associated with the samples. Failure to submit samples upon request may result in the line item(s) being deemed non-responsive

3 BL Page 3 or rejection of the bid. All samples are to be identified and must include the supplier s name, item number as indicated on the Bid Schedule, and bid number. 3. Samples will not be returned after the evaluation. E. Substitutions After Award: 1. Substitutions may be accepted only if the product quality is equal to or exceeds the current product specifications that were originally bid and is approved by the user department(s) prior to submitting the substituted item. Gwinnett County shall be the sole determinant of acceptability of substitutions. Item delivered without authorization will be rejected. 2. Gwinnett County reserves the right to purchase outside of this contract and the price difference may be charged to the vendor if item quoted is not available when needed. 3. If providing an approved substitution, pricing, delivery, quantity/packaging and invoicing must remain the same as the item originally bid/indicated on the successful supplier(s) bid documents.

4 BL Page 4 Bid Schedule ITEM # APPROX ANNUAL QTY UNIT DESCRIPTION MFG & NO. DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Section A: Compounded Medications Bottle Bottle Bottle Bottle Tube Bottle Bottle Bottle Doxycyline 50 mg/ml liquid, 240 ml bottle Metronidazole 50 mg/ml liquid, 240 ml bottle Buprenorphine 0.6 mg/ml, 60 ml bottle Buprenorphine SR 3 mg/ml, 5 ml bottle Cidofovir ophthalmic drops, tube Nitenpyram liquid 22.8 mg/ml, 240 ml bottle Dewormer-- pyrantel/praziquantel for cats, 480 ml bottle Dewormer-- pyrantel/praziquantel/mebenda zole for dogs, 100 tabs $ /tube $ $ Section B: Non-Compounded Medications Bottle Bottle Bottle Amoxicillin/Clavulanate Potassium Suspension 400 mg/5ml, 50ml bottle Cefpodoxime 100 mg tablets, 100 ct Cefpodoxime 200 mg tablets, 100 ct Company Name

5 BL Page 5 Bid Schedule ITEM # APPROX ANNUAL QTY UNIT DESCRIPTION MFG & NO. DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Bottle Cephalexin 250 mg capsules, 500 ct Cephalexin 500 mg capsules, 500 ct Cephalexin liquid 250 mg/5 ml, 100 ml Clindamycin 150 mg capsules, 200 ct Clindamycin 300 mg capsules, 100 ct Clindamycin 75 mg capsules, 100 ct Clindamycin drops 25 mg/ml, 20 ml bottle Convenia injection, 20 ml bottle Doxycycline 100 mg capsules, 500 ct Doxycycline 50 mg capsules, 50 ct Enrofloxacin 100 mg/ml, 100 ml bottle Enrofloxacin 136 mg tablet, 50 ct Enrofloxacin 22.7 mg tablet, 100 ct Metronidazole 250 mg tablets, 500 ct $ /capsule $ $ $ /capsule $ $ $ /capsule $ $ $ /capsule $ $ $ /capsule $ $ $ /capsule $ $ $ /capsule $ $ Company Name

6 BL Page 6 Bid Schedule ITEM # APPROX ANNUAL QTY UNIT DESCRIPTION MFG & NO. DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Bottle Bottle Bottle Case Bottle Bottle Bottle Metronidazole 500 mg tablets, 500 ct Veraflox suspension 25 mg/ml, 15 ml bottle Heparin sodium injection, 1000 usp, 30 ml bottle Lactated ringers, 1 liter bags, 12/case Butorphanol 10 mg/ml, 50 ml bottle Diazepam injection 5 mg/ml, 10 ml bottle Ketamine injection 100 mg/ml, 10 ml bottle $ /liter $ $ Bottle Telazol, 5 ml bottle Bottle Tramadol 50 mg tablets, 100 ct Bottle Bottle Acepromazine injection 10 mg/ml, 50 ml bottle Antisedan injection, 10 ml bottle Bottle Tube Tube Atropine injection 1/120 gr, 100 ml bottle BNP + HC ophthalmic ointment, 3.5 g tube BNP ophthalmic ointment, 3.5 g tube $ /gram $ $ $ /gram $ $ Bottle Cerenia injection, 20 ml bottle Company Name

7 BL Page 7 ITEM # APPROX ANNUAL QTY Vial Bottle Bottle Bottle Bid Schedule UNIT DESCRIPTION MFG & NO. Depomedrol, 40 mg/ml, 10 ml vial Dexamethasone 2mg/ml injection, 100 ml Dexmedetomidine HCL injection 0.5 mg/ml, 10 ml bottle Dextrose 50% injection, 500 ml bottle DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Bottle Bottle Diphenhydramine HCL injection 50 mg/ml, 1 ml bottle Dopram HCL injection, 20 ml bottle Bottle Endosorb tablets, 500 ct Tube Bottle Case Case Bottle Bottle Bottle Endurosyn gel for cats, 15 gm tube Epinephrine 1:1000 injection, 50 ml bottle Forti-flora, Canine, 6 boxes per case Forti-flora, Feline, 6 boxes per case Hetastarch injection, 250 ml bottle Intraconazole 10 mg/ml liquid, 52 ml bottle Lidocaine 2% injection, 100 ml bottle $ /gram $ $ $ /box $ $ $ /box $ $ Company Name

8 BL Page 8 Bid Schedule ITEM # APPROX ANNUAL QTY UNIT DESCRIPTION MFG & NO. DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Tube L-lysine gel, 5 oz tube $ /oz $ $ Jar L-lysine powder, 100 gram jar $ /gram $ $ Box Bottle Melarsomine injection, 5 vials/box Naloxone HCL 0.4 mg/ml injection, 10 ml bottle $ /vial $ $ Bottle Otibiotic, 25 gm bottle $ /gram $ $ Bottle Penicillin g procaine, 300,000 units per ml, 100 ml Bottle Pet tinic, 4 oz bottle $ /oz $ $ Tube Tube Bottle Supplical caloric supplement, 5 oz tube Terramycin ophthalmic ointment, 1/8 oz tube Trazodone 100mg tables, 100 ct $ /oz $ $ $ /oz $ $ Bottle Trazodone 50mg tablet, 100 ct Jar Tylan powder, 100 gram jar $ /gram $ $ Bottle Bottle Vitamin B Complex injection, 100 ml bottle Vitamin B12 injection, 100 ml bottle Company Name

9 BL Page 9 Bid Schedule ITEM # APPROX ANNUAL QTY UNIT DESCRIPTION MFG & NO. DELIVERY A.R.O. SIZE BIDDING QTY/CASE LOWEST UNIT OF MEASURE PRICE PER UNIT PRICE PER BOX/BOTTLE/ROL L ETC. TOTAL PRICE Bottle Carprofen 100 mg tablets, 180 ct Bottle Carprofen 25 mg tablets, 60 ct Bottle Bottle Bottle Carprofen 75 mg tablets, 180 ct Carprofen injection 50 mg/ml, 20 ml bottle Meloxicam oral 1.5 mg/ml, 100 ml bottle Box Onsior 6 mg tablets, 30 ct box Bottle Bottle Prednisone 20 mg tablets, 100 ct bottle Meloxicam injection 5 mg/ml, 20 ml bottle Bottle Ivermectin 1%, 250 ml bottle Tube Marquis paste, 127 g tube $ /gram $ $ Bottle Bottle Panacur 10% suspension, 1 liter bottle Pyrantel Pamoate 50 mg/ml, 32 oz bottle $ /liter $ $ $ /oz $ $ GRAND TOTAL $ Company Name

10 BL Page 10 Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award. If a percentage decrease will be a part of this quote, please note this in the space provided together with an explanation. 1 st Renewal Period 2 nd Renewal Period 3 rd Renewal Period 4 th Renewal Period If a percentage increase will be a part of this quote, please note this in the space provided together with an explanation. 1 st Renewal Period 2 nd Renewal Period 3 rd Renewal Period 4 th Renewal Period The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each: Addendum No. Date Addendum Date Certification Of Non-Collusion in Bid Preparation (Signature) (Date) In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders. Legal Business Name Federal Tax ID Address Does your company currently have a location within Gwinnett County? Yes No Representative Signature Print Authorized Representative's Name Telephone Number Fax Number Address Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County s rights or remedies by law. Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

11 BL Page 11 BL038-18, Purchase of Veterinary Pharmaceuticals for the Animal Welfare and Enforcement Facility CONTRACTOR AFFIDAVIT AND AGREEMENT (THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL) By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service. E-Verify * User Identification Number Date Registered Legal Company Name Street Address City/State/Zip Code BY: Authorized Officer or Agent Date (Contractor Signature) Title of Authorized Officer or Agent of Contractor Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 201 For Gwinnett County Use Only: Document ID # Issue Date: Initials: Notary Public My Commission Expires:

12 BL Page 12 BL038-18, Purchase of Veterinary Pharmaceuticals for the Animal Welfare and Enforcement Facility CODE OF ETHICS AFFIDAVIT (THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION) In accordance with Section of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors: 1. (Company Submitting Bid/Proposal) 2. (Please check one box below) No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below) 3. (if additional space is required, please attach list) Gwinnett County Elected Official Name Gwinnett County Elected Official Name Gwinnett County Elected Official Name Gwinnett County Elected Official Name 4. Sworn to and subscribed before me this BY: day of, 20 Authorized Officer or Agent Signature Printed Name of Authorized Officer or Agent Notary Public Title of Authorized Officer or Agent of Contractor (seal) Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec The ordinance will be available to view in its entirety at

13 BL Page 13 REFERENCES Gwinnett County requests a minimum of three, (3) references where work of a similar size and scope has been completed. 1. Company Name Brief Description Of Project Completion Date Contact Person Telephone Facsimile Address 2. Company Name Brief Description Of Project Completion Date Contact Person Telephone Facsimile Address 3. Company Name Brief Description Of Project Completion Date Contact Person Telephone Facsimile Address [Attach additional sheets, if necessary] Company Name

14 BL Page 14 FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING. BL038-18, Purchase of Veterinary Pharmaceuticals for the Animal Welfare and Enforcement Facility Buyer Initials: DG IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN. Do not offer this product or service; remove us from your bidder's list for this item only. Specifications too "tight"; geared toward one brand or manufacturer only. Specifications are unclear. Unable to meet specifications Unable to meet bond requirements Unable to meet insurance requirements Our schedule would not permit us to perform. Insufficient time to respond. Other COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE