*Leg bands can be purchased at the Purdue Extension Office for $0.50 each.

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1 PURDUE UNIVERSITY COOPERATIVE EXTENSION SERVICE Vanderburgh County March 26, 2018 Dear 4-H Poultry Exhibitor: The fair will be here before you know it! As you prepare your poultry project, please read over this letter carefully to ensure that you re meeting all the requirements for the project. Also, be sure to read the Livestock section of the handbook for all terms and conditions. As always, if you have any questions, don t hesitate to contact Poultry superintendent, Dave Brenner, at (812) or the Purdue Extension Office at (812) Animal Identification: Enclosed you will find the poultry identification worksheet. Ensure that your animals have met the animal ID requirements listed below: Poultry Leg Band* Poultry Identification Forms must be turned in to the Purdue Extension Office by May 15. Animals not enrolled by the deadline cannot be exhibited at the county or state fair. *Leg bands can be purchased at the Purdue Extension Office for $0.50 each. Lease Agreements: If you are leasing your animal, 4-H members are required to submit a copy of their Animal Lease Agreement to the Purdue Extension Office by May 15. A sample lease agreement is available online OR at the Purdue Extension Office. YQCA Training & Workshops: New for 2018, to exhibit beef cattle, dairy cattle, swine, sheep, meat goats, dairy goats, poultry, and rabbits, 4-H members must be certified through the YQCA program by May 15. Trainings can either be completed online or at an in-person training. You should have received a letter with instructions on completing this training as well as dates for in-person trainings. 4-H members are required to participate in 2 workshops in order to participate in the auction. The YQCA training will count as one of these two workshops. For other workshop dates, consult the 4-H Link Newsletter. Animal Affidavit: Animals again must submit a notarized animal affidavit to show. These must be turned in to the Poultry Superintendent by 4:00 pm on Monday, July 23. The affidavit is enclosed. State Fair Information: Information about State Fair entries and the electronic entry forms can be found online at Be sure to Darmstadt Road Suite A Evansville, IN (812) FAX: (812) Purdue University, Indiana Counties and U.S. Department of Agriculture Cooperating An Affirmative Action/Equal Opportunity Institution

2 carefully read the State Fair requirements to ensure that your animal meets the requirements and you understand the fee schedule. Each exhibitor is required to pay an entry fee at the time of entry. An exhibitor will not be considered entered into the Indiana State Fair until payment is made in full. Payment can be made online with a valid credit card. If you know of someone who is taking poultry for the first year, please let us know so we can send them this information. Sincerely, Megan Hoffherr 4-H Youth Development Extension Educator Enclosure: Poultry Identification Form Shared/4-H/Livestock/Poultry and Rabbit/Poultry Letter 18

3 Vanderburgh County POULTRY Identification Form DUE TO THE EXTENSION OFFICE BY MAY 15 VCF-180a Note: Animals identified in the 4-H program must be in the 4-H member s regular care by the animal identification deadline of May 15 until the conclusion of the 4-H show at the county and/or state fair. 4-H members name: Telephone Grade in School Years in Project Years in 4-H Category Exhibiting Eggs (Change for 2018) Category Chicken Bantams Ducks Geese Turkey Guinea Fowl Pigeons Game Birds Leg band # Breed Category Chicken Bantams Ducks Geese Turkey Guinea Fowl Pigeons Game Birds Leg band # Breed Category Chicken Bantams Ducks Geese Turkey Guinea Fowl Pigeons Game Birds Leg band # Breed Category Chicken Bantams Ducks Geese Turkey Guinea Fowl Pigeons Game Birds Leg band # Breed Category Chicken Bantams Ducks Geese Turkey Guinea Fowl Pigeons Game Birds Leg band # Breed Number of pens requested: 4-H member and parent signatures certify that the animal s to be exhibited at the Vanderburgh County Fair are in the 4-H member s possession and under their care as a 4-H project. They have read the information in the 4-H Handbook and the information above is complete and accurate. 4-H Member Signed Date: 4-H Member Signed Date: 4-H member s Parent/Guardian Shared/4-H Livestock/Poultry ID Form revised 2/2018 VCF180

4 4-H Member (please print) 4-H County of Enrollment Last name First name 4-H H ANIMAL AFFIDAVIT (1) Rev. 11/2017 EACH market and breeding animal exhibit from the following departments: Beef Cattle, Dairy Cattle, Swine, Sheep, Dairy Goat, Boer Goat and Meat Goat entered at the Indiana State Fair must be listed on a 4-H Animal Affidavit. Use multiple copies if needed, but only 1 form per species. Exhibitors of other animals may be required to complete/sign the animal affidavit at any time. I hereby certify that: 1. My 4-H animal has not been maintained at a professional fitter s facility and has been in my continuous ownership since the date indicated in Indiana 4-H Online. 2. The exhibitor and the exhibitor's parents and/or legal guardians agree that they are the people absolutely responsible for the care and custody of their animals in preparation for and while at the Indiana State Fair; including, but not limited to, policies regarding drug use and animal well-being. 3. I am Youth for the Quality Care of Animals (YQCA) Certified. 4. I am responsible for adhering to withdrawal times on all drugs administered to my animal; only giving my animal FDA approved drugs; and keeping my animal free of illegal drugs prior to and during the Indiana State Fair. I also understand that listing any substance on this form that violates the Terms and Conditions does not release me from the penalties associated with the violation. 5. My submission of a 4-H entry expressly binds me to all terms and conditions contained in any and all parts of the Indiana State Fair 4-H Entry Book, to include, but not limited to, consent to drug, steroid, tissue tests, examination of my animal's carcass and insertion of a microchip or ear tag for identification as a condition of entering the Indiana State Fair. Complete information requested for your State Fair 4-H Livestock entries. (ONE FORM PER SPECIES) Then bring the completed and notarized form to the department registration table on check-in day at the Indiana State Fair Animal ID Species Has this animal received any drugs, steroids, or other medications within the past thirty (30) days? If Yes, list the drugs, steroids, or other medications that the animal has received within the past thirty (30) days Date(s) of treatment(s) Yes No Yes No Yes No Yes No Please check with your veterinarian if your animal is on any over-the-counter medication. Violation of Indiana Health Requirements for the Exhibition of Domestic Animals is punishable under Indiana law. (Indiana Code ) (2) I swear or affirm under the penalties of perjury (3) (4) that I have read, understand and accept the above statements to be true, accurate and complete. I further affirm that the animal(s) listed above was/were born, fed and raised in the USA. Parent/Guardian Signature Date 4-H Exhibitor Signature Date OATH (5) Before me, a Notary Public in and for County, State of Indiana, personally appeared and he being first duly sworn by me upon his oath, says that the facts alleged in the foregoing instrument are true. (Signed) My commission expires: Print your name County in which you reside: (SEAL) 1. Affidavit - a written statement of fact which is sworn to as the truth before an authorized officer. 2. (Indiana Code )-A person who knowingly or intentionally violates or fails to comply with this article commits a Class D Felony. (6) 3. Perjury - knowingly making a false material statement under oath or affirmation. In Indiana, a person who commits perjury commits a Class D felony (6), which may be punishable by imprisonment, fine or restitution. (Indiana Code and ). 4. Prosecution for violations of Indiana law will be referred to the proper authorities 5. Oath - An affirmation of truth of a statement before an authorized person. 6. Felony - A crime of graver or more serious nature than those designated as misdemeanors. It is the policy of the Purdue University Cooperative Extension Service that all persons have equal opportunity and access to its educational programs, services, activities, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or status as a veteran. Purdue University is an Affirmative Action institution. This material may be available in alternative formats EXT-INFO

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11 Poultry To Do List BEFORE Fair 1. Poultry Barn Set-Up- It is the responsibility of every 4-Her to help move pens, fencing, boards and saw horses from the bunkers and set them up in the barn. Decorations and fans also need to be hung. We appreciate any parent volunteers willing to help! Set up is Saturday at 8am. 2. Clean birds - Make sure your birds are washed and are free of lice/mites and scaly leg mites. Also make sure they are not showing any signs of illness. 3. NPIP papers- If your birds came from a hatchery or an NPIP certified farm, find your paper or receipt and bring them with you to Poultry Registration. 4. Leg Bands- Make sure each of your birds has a leg band that corresponds to the Animal ID Form that you filled out by May Testing - If your birds do not have NPIP papers, you will need to have them blood tested the week before Fair or at Poultry Registration. 6. Supplies - Your birds will need containers for food and water (for each of your pens) and plenty of food for the week. These containers need to be large enough that your bird s head (including comb) can fit all the way to the bottom. (Waters with a jar on top are not recommended.) Many people also bring a water jug to make refilling easier. You may also want to bring items for use on judging day to help your bird look its best. 7. Animal Affidavits- These forms must be filled out, notarized and turned in by noon at Poultry Registration Sunday or Monday of Fair week. 8. Open Class- If you would like to enter your birds in Open Class you will need these items: A. $1 per open class entry - Every 4Her showing poultry may show 1 open class entry FREE. However, if you want to show more than that you will need $1 per each additional open class entry. It s a nominal fee, but every place you win in open class earns money! B. Open Class Fair Book - These can be picked up at the fair office as well. Find the Poultry page for the Open Class categories. (Or we will have one available at registration.)

12 Registration Day 1. Have Birds Checked - Bring your clean birds in cages and leave outside of the barn until a superintendent has checked them for lice/mites. 2. Register - After your birds are checked by a superintendent, bring your NPIP or testing papers and animal affidavit to the check-in table and register. Make sure your chickens also have the proper leg bands that match the papers and your online registration. 2a. Fill out your Open Class Poultry Tag- If you are entering more than one bird in Open Class, be sure to bring money ($1 for each additional entry). Use the Open Show Categories in the Vanderburgh Fair Open Class book to help decide what class your bird should be entered. You can also look online or in poultry catalogues to see where your bird belongs. (Pic of sample Open Class tag is shown below.) POULTRY Class- American Breed - Barred Plymouth Rock Type - Pullet Name - Joe Smith Address - Evansville 3. Cooping in- Once your birds have been registered, the entry tags will have a number on them. Find the corresponding pen and coop-in your birds. Make sure they have large enough containers for food and water. Tape your entry tag(s) to your pen.

13 Poultry Requirements DURING the Fair 1. Food and Water - You are responsible for feeding and watering your birds every day of the fair. If you are unable to be at the fair, you must make arrangements for someone else to feed your birds for you. It is not the responsibility of the superintendent to do this. 2. Clean Pen - You are responsible for cleaning your birds pen(s) every day of the fair. Again, if you are unable to do this yourself, you must find someone you trust to do it for you. Failure of keeping your pens clean or fed/watered will result in a warning by the superintendent. If the animal(s) are found a second time with a lack of proper care, you may be asked to remove your animal(s). If the animal is removed from the fair, it will not be able to participate in the auction and will forfeit any ribbons and premiums. 3. Clean Aisles - It is the responsibility of every 4-Her who shows poultry to help keep the aisles clean. We have a lot of visitors coming through the barn and it looks much nicer, and helps prevent the spread of disease, if the aisles are kept free from wood chips that get scratched out by the chickens. Your help on this is greatly appreciated. 4. Judging Day - It s strongly suggested that you are present during judging. Be prompt and courteous to the judge and your fellow 4-Hers.

14 Check-Out and Clean Up 1. Pick Up Birds - Make sure you pick up your birds at the designated Check Out Time listed in the 4-H manual. 2. Clean Pens - Clean out your pens completely, disposing all wood chips. 3. Check - After your pens are clean, have a superintendent check them. 4. Ribbons/Trophies/Money - Once your pen has been cleaned and checked, you may pick up your ribbons, trophies and/or money. 5. Tear Down - It is the responsibility of every 4-Her to help tear down pens, saw horses, fencing, decorations and fans. Help is needed to load these items and take them to the bunkers at the designated time listed in the 4-H handbook. Parent volunteers are also needed and greatly appreciated. Many hands make light work!